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MULTI‑SITE ROSTERING

Multi-site staff rostering that keep every location covered

Plan and publish rosters across multiple locations from one view. Share staff without double‑booking, control per‑site budgets, and keep every site in sync with instant updates.

  • Build and publish rosters across locations from a single screen

  • Prevent overlaps across sites and match the best fit fast

  • Live wage costing, permissions and reporting by site

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4.8 stars, 1570 ratings

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MULTI-SITE ROSTERING MADE EASY

How multi-site rostering works

RosterElf makes managing multiple locations simple — helping you share staff, control costs, and stay in sync across every site.

Share staff across locations

Share staff across locations

Assign staff to one or multiple sites without risk of double-booking. RosterElf automatically tracks availability and prevents overlap between venues.

Filter and view by site

Filter and view by site

Switch between sites or view all locations at once. Managers can filter by team, role, or venue to see who’s rostered, who’s available, and where coverage gaps exist.

Manage costs by site

Manage costs by site

Track wage spend and labour budgets per site or across your whole business in real time — keeping every roster compliant, efficient, and on target.

UNIFIED VISIBILITY

One view for every location

Unified Roster Board

See, build and publish across sites from one screen

Switch between sites or show them side‑by‑side to plan an entire week in minutes. Filter by role or location, apply templates per site, and publish updates to the right teams instantly.

Central visibility means fewer tabs, fewer mistakes, and faster publishing across your whole footprint.

See full Employee Rostering features →
STAFF SHARING

Share staff across locations without double‑booking

Eligibility & Conflict Checks

The right person, at the right site, at the right time

Move people between sites with confidence. RosterElf checks availability, site eligibility, roles/qualifications and overlaps across locations to prevent conflicts.

Use Open Shifts or Shift Swaps when plans change, and let Perfect Match™ AI rank suitable staff so every gap is filled fast—at the site that needs it most.

See full Employee Rostering features →
COST & COMPLIANCE

Per‑site budgets with award‑aware guardrails

Live Costing by Site

Control wage spend and stay compliant at scale

Track live wage costs while you schedule and compare totals by site, day or week before you publish.

Built‑in break and rule checks help you stay aligned with your settings, and approved hours flow through to payroll via integrations—so multi‑location rostering stays accurate from roster to pay.

Check out our Payroll Integrations →

MOBILE & REPORTING

Multi‑site updates, time & attendance and reports

Real‑Time Sync

Keep every site in the loop

Staff receive site‑specific shift updates on mobile; managers at each location can approve swaps, open shifts and timesheets quickly. 

Time & attendance captures the correct site against every shift, and multi‑site reports give you a clear view of labour, attendance and coverage across your network.

Key benefits

6 reasons multi-site businesses choose RosterElf for rostering

Manage every site from one screen

Manage every site from one screen

Build and publish rosters across multiple venues, departments, or locations — all from a single dashboard.

Share staff without double-booking

Share staff without double-booking

RosterElf automatically prevents scheduling clashes when employees work across different sites.

Control costs per location

Control costs per location

Track labour budgets, wage costs, and sales ratios separately for each site, keeping performance visible and costs under control.

Standardise roster quality

Standardise roster quality

Create consistent scheduling practices across all venues with shared templates, permissions, and approval workflows.

Simplify manager handovers

Simplify manager handovers

Multiple managers can edit and approve rosters while RosterElf keeps updates synced in real time — ensuring everyone stays aligned.

Scale confidently

Scale confidently

Whether you run two cafés or twenty stores, RosterElf grows with you — keeping your teams connected and compliant as you expand.

FAQ

Frequently asked questions

Questions on Open Shifts? We have the answers.

  • Any distinct location you roster for—such as stores, venues, clinics or departments—each with its own roster and manager permissions.
  • Yes. Plan across sites from a single view, then publish to each site’s team with the correct notifications.
  • The system checks availability and overlaps across locations and flags conflicts before you publish.
  • Yes—assign people to multiple locations. Eligibility and role checks ensure they’re only scheduled where they’re allowed and qualified to work.
  • You’ll see live wage costing as you schedule and can report on totals by site and period.
  • Perfect Match™ AI respects site eligibility, skills and availability, and can suggest the best fit at the location that needs coverage.
  • Staff receive site‑specific notifications; clock‑ins are recorded against the assigned location so timesheets and payroll stay accurate.

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4.8 stars by 1570 users
100+ countries
30,000+ users