Education rostering software, for schools and OSHC
The timetable is fixed. Roster relief, OSHC and support staff around it from one app.
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You set the rates once: Educational Services (Teachers), Educational Services (Schools) General Staff and Children’s Services awards
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Casual relief teacher, teacher aide and OSHC educator on one roster
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Term-time and holiday patterns, 6:45am before-school care and after-school care to 6pm
How RosterElf handles education
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Open shifts to the relief pool
Post an open shift to the relief pool on their phones. The first teacher to accept goes to a manager to approve.
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Separate term and holiday templates
Keep one roster template for term time and another for school holidays and vacation care, and apply the right one each week.
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Each award's rates set once
Set each award's or agreement's rates once in the pay rate builder, and RosterElf applies them per person to every rostered shift.
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Checks with expiry reminders
Each check sits on the staff profile in the HR Hub (Full Suite and HR plans), with automatic expiry reminders. An expired check does not block rostering.
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Clock-in on phone or a shared device
Staff clock in on their phone with GPS or on a shared device in the office, and approved timesheets go to Xero or MYOB.
Education staff scheduling
Build the roster around the work, not last week's
- Copy a template week, then move cover to the busy days
- Every shift costed at your pay rates as you build it
- Publish to the staff app in one click
Checks with expiry reminders
Each check sits on the staff profile in the HR Hub (Full Suite and HR plans), with automatic expiry reminders. An expired check does not block rostering.
Education awards and your roster
Set your award rates once, then roster with them
Non-teaching staff in non-government schools are generally under the Educational Services (Schools) General Staff Award (MA000076); we publish no guide for it, so check its rates on Fair Work.
- Your pay rates and penalties, set up in the pay rate builder
- Every rostered shift costed at the rates you set
- Check each rule against your own award or agreement
From clock-in to payroll
Staff clock in on a tablet kiosk or their phone, managers approve timesheets against the roster, and approved hours go to Xero or MYOB. RosterElf is not payroll software: it costs the timesheets and sends them to your payroll.
Clock-in
A tablet kiosk or the staff app, with GPS recorded at clock-in, breaks and clock-out. The geofence can block clock-ins off site. On Core and Full Suite.
Timesheets
Worked hours land beside the rostered shift, costed at your pay rates, for a manager to approve before the pay run.
Xero and MYOB
Approved, costed timesheets go to Xero or MYOB, so nothing is re-keyed. Your payroll still runs the pay.
Reviews from RosterElf customers
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Education rostering templates and guides
Free templates, guides and job descriptions for your business.
Comparing tools? Read our guide to the best rostering software in Australia .
Try education rostering free for 15 days
Set your award's rates once in the pay rate builder and RosterElf applies them to every shift.
No credit card 4.7 stars from 329 reviews on Google, Xero, G2 and Capterra
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product.
More about our support
Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Education rostering FAQ
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The best education rostering software rosters support and relief staff around a fixed timetable, keeps term-time and holiday patterns separate, sends relief shifts to phones, tracks Working with Children Checks with expiry reminders, and sends approved hours to payroll. RosterElf does this for Australian schools, OSHC services and education providers, from $6 per user per month.
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Non-teaching staff in non-government schools, such as aides, administration and grounds staff, are generally covered by the Educational Services (Schools) General Staff Award (MA000076). Teachers are covered by the Teachers Award (MA000077). Many Catholic and independent schools use enterprise agreements, and government school staff are covered by their state’s system.
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Keep a pool of relief teachers in RosterElf and post an absence as an open shift to all of them at once, rather than phoning down a list at 7am. The first available teacher accepts on their phone and a manager approves it. Their Working with Children Check and registration dates are on record, with automatic expiry reminders.
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Yes. Before-school, after-school and vacation care sessions run on their own templates, separate from the school-day roster, and are costed the same way. OSHC educators are generally covered by the Children’s Services Award (MA000120), so set those rates once and RosterElf applies them to every OSHC shift.
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In practice, yes. Every state and territory requires a current check for people in child-related work, and schools usually extend that to contractors and volunteers. The rules and card names vary by state. RosterElf stores each check with its expiry date and sends an automatic reminder before it lapses.