Education rostering & staff scheduling software for schools
Roster support, relief and out-of-hours staff around the timetable, keep checks current and control cost — without enterprise complexity.
-
Support and relief staff scheduling
-
Working with Children Check tracking
-
Integrates with Xero and MYOB
Designed for the realities of education work
A school’s timetable is fixed and its support workforce is not. Relief, OSHC, grounds, canteen and admin all move around a structure none of them control.
Casual relief called at 7am
Before and after school care sessions
Working with Children Checks for every adult
Term time and school holidays
Grounds, canteen, admin and aides
Several awards and agreements at once
Education staff scheduling around a fixed timetable
School staff scheduling is the opposite of most rosters: the timetable is immovable and everything else has to be arranged around it.
Template the term, flex the day
Relief called from a checked, ready pool
Template each term’s support roster once and handle the daily exceptions — relief, absence, excursions — against it rather than rebuilding the week.
- Template term-time and holiday patterns separately
- Offer relief shifts to a pre-checked casual pool
- Working with Children Checks enforced with expiry alerts
- Roster OSHC sessions alongside school-hours staff
Time and attendance for support staff
Before-school care starting at 6:45am and a grounds shift starting at 6am are both worked time the timetable never sees.
Attendance reconciled to the roster
Tablet kiosk or mobile clock-in
Staff clock in on a school tablet or their own phone, and hours are reconciled against the roster before payroll.
- Kiosk clock-in at the school office or OSHC room
- Mobile clock-in for grounds and peripatetic staff
- Term-time and holiday hours tracked separately
- Worked hours convert straight into payroll-ready timesheets
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects school scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian schools and education providers using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than education scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a education team has one app rather than four.
Why schools and education providers choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
Fair Work record keeping and award interpretation built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Calculate your education scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
Trusted by schools and education providers across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in education
Download free job description templates for your education team
Explore similar industries
See how RosterElf helps other businesses like yours
Education scheduling and rostering resources
Free scheduling tools, templates and guides for Australian schools and education providers
Try education staff scheduling free
Build your first education roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
-
Guided setup and onboarding
-
Award and payroll questions answered
-
Ongoing help as your team grows
Education staff scheduling FAQ
-
The best school scheduling software templates term-time and holiday patterns separately, offers relief shifts to a pool where every Working with Children Check is already current, covers OSHC sessions alongside school-hours staff, and exports to payroll without re-keying. RosterElf does all four.
-
Keep a pre-checked relief pool and publish the open shift to all of them at once rather than ringing down a list at 7am. The constraint is rarely availability — it is whether the person available has a current check.
-
Yes. Before-school, after-school and vacation care run on their own session patterns, which are templated separately from the school-hours roster and costed the same way.