How can schools roster teachers and support staff across multiple classes and duties?

Schools can match staff availability and class needs by planning workloads with the labour budgeting feature .

What is the best way to ensure fair distribution of playground and supervision duties?

Recurring duty patterns can be rotated evenly across staff by creating structured schedules with the roster templates feature .

How can schools manage rostering shortages caused by teacher absences?

Last minute gaps can be filled by inviting qualified staff to volunteer for open roles using the open shifts feature .

How can education providers prevent timetable clashes and staff fatigue?

Alerts highlight long days or tight turnarounds before the roster is finalised via the roster warnings feature .

Can schools automate staff scheduling for classes, yard duty and extracurricular programs?

Yes, automated scheduling can allocate roles based on qualifications and availability with the auto scheduling feature .

How can schools accurately track teacher and support staff arrival times?

Schools can place a shared device in the staff area so everyone clocks in through the kiosk time clock .

Can educational staff only clock in when physically on campus?

Yes, attendance can be restricted to school grounds using the GPS geofencing clock .

How does real time attendance support safe student supervision?

Leaders can instantly see which teachers and aides are on campus using the live attendance dashboard .

How do schools prevent disputes about work hours during busy exam or reporting periods?

Accurate verification at clock in and out is supported through the photo proof option .

How can schools track hours for staff working across classrooms, admin and co curricular programs?

All attendance can be captured reliably when staff use the kiosk time clock .

How can schools export timesheets directly into payroll each pay cycle?

Approved staff hours can be sent into payroll platforms using the Xero payroll integration .

How do education providers manage complex award conditions for different staff types?

Penalties, loadings and allowances can be calculated automatically with the award interpretation engine .

Can schools avoid manually entering timesheet data into MYOB?

Yes, schools can push approved attendance directly into pay runs using the MYOB payroll integration .

How can schools reduce payroll errors when staff work casual and part time roles?

Digital timesheet approvals reduce manual mistakes when processed through the Xero timesheet integration .

How can schools stay compliant with HR and award obligations for educators?

Compliance guidance and support can be accessed directly inside the system via the AI Fair Work compliance bot .

How can schools communicate urgent timetable or supervision changes to staff?

Teachers and support staff can receive immediate updates through the employee team chat app .

What is the easiest way to share weekly announcements with all staff in a school?

Principals and administrators can post whole school updates using the news feed communication feature .

How can communication tools support coordination across multiple campuses?

Staff at different locations can stay aligned with shared messages sent through the team communication hub .

Do communication tools help reduce confusion during excursions or special events?

Yes, real time updates for teachers and support staff can be posted using the roster news feed .

How can communication tools help onboard new teachers more effectively?

New educators can read essential updates and expectations early by engaging with the in app chat feature .

How can schools track teacher accreditations, first aid certificates and working with children checks?

All compliance documents and expiry dates can be monitored with the licence and certification management tools .

How do schools onboard teachers and support staff while managing mandatory checks?

Onboarding can collect contracts, background checks and essential documents in one process using the employee onboarding tools .

How can schools manage leave during exam periods or high workload times?

Leave can be reviewed and balanced against operational needs by managing approvals through the leave management feature .

How can schools keep policies on safeguarding and professional conduct updated and acknowledged?

Policies can be issued, stored and tracked for acknowledgement with the policy management tools .

Do digital contracts help schools manage a mix of permanent, casual and relief teachers?

Yes, digital agreements make it easier to issue and track documents for varied employment types using the digital employment contracts feature .

Built for schools, colleges, and universities

Education staff rostering, payroll & HR software

Education institutions must balance compliance, staff ratios, and budgets while supporting teachers and administrators. RosterElf unites rostering, scheduling, payroll, HR tools, time & attendance, and leave into one platform. Managers reduce admin, maintain compliance, and give staff mobile access to rosters, availability, and notifications.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for education providers

Why schools and universities choose RosterElf

RosterElf helps education providers schedule teachers, relief staff, and administrators with compliance and efficiency. Here’s why managers trust RosterElf:

Balance classes, ratios, and admin shifts

Employee rostering for education

Create compliant rosters with ease

Cover classrooms, exams, and events

RosterElf’s rostering software helps schools and universities align teachers, aides, and support staff to timetables. Drag‑and‑drop scheduling, live labour budgets, and AI suggestions make it easy to cover classrooms, exams, and events. Costed rosters reduce admin and ensure compliance with staff‑to‑student ratios.

Accurate records for compliance

Time and attendance for schools

Digital clock‑ins with GPS/photo

Payroll‑ready timesheets without disputes

Replace paper sign‑ins with time & attendance. Staff clock in/out via mobile or kiosk with GPS/photo verification. Approved hours create payroll‑ready timesheets, reduce disputes, and ensure compliance with breaks and education sector regulations.

Award interpretation made simple

Payroll integration for education providers

Connect to Xero & MOYB

Fast, accurate pay runs

Approved timesheets sync into payroll with penalties, allowances, and overtime applied automatically. Payroll integration ensures teachers, aides, and admin staff are paid correctly and on time while reducing admin. Managers eliminate re‑keying and maintain compliance with education awards.

Approvals that sync instantly

Leave management for schools and colleges

Keep coverage during staff absences

Plan around holidays, PD, and sick leave

Staff request leave via the app and approvals sync instantly with rosters. Leave management ensures classrooms, admin desks, and supervision duties stay covered during holidays, professional development, or sick leave. Automated updates reduce last‑minute scrambles.

Staff connected in real time

Mobile apps for education staff

Notifications, availability, and swaps

Reduce no‑shows and miscommunication

Managers publish roster changes instantly, and staff get notified on mobile. With mobile rostering, teachers and support staff can confirm availability, swap shifts, and accept open roles. Real‑time communication reduces no‑shows and improves coordination across campuses.

Track licences and certifications

HR compliance for education providers

Stay audit‑ready with education regulations

WWCC, teacher registrations, mandatory training

HR tools store Working With Children Checks, teacher registrations, and mandatory training with automated expiry reminders. Managers ensure only qualified staff are rostered, reducing compliance risks and simplifying audits across schools, TAFEs, and universities.

FAQ

Frequently asked questions

Education HR management, rostering and payroll software questions? We have the answers.

Schools can match staff availability and class needs by planning workloads with the labour budgeting feature.
Recurring duty patterns can be rotated evenly across staff by creating structured schedules with the roster templates feature.
Last minute gaps can be filled by inviting qualified staff to volunteer for open roles using the open shifts feature.
Alerts highlight long days or tight turnarounds before the roster is finalised via the roster warnings feature.
Yes, automated scheduling can allocate roles based on qualifications and availability with the auto scheduling feature.

Schools can place a shared device in the staff area so everyone clocks in through the kiosk time clock.
Yes, attendance can be restricted to school grounds using the GPS geofencing clock.
Leaders can instantly see which teachers and aides are on campus using the live attendance dashboard.
Accurate verification at clock in and out is supported through the photo proof option.
All attendance can be captured reliably when staff use the kiosk time clock.

Approved staff hours can be sent into payroll platforms using the Xero payroll integration.
Penalties, loadings and allowances can be calculated automatically with the award interpretation engine.
Yes, schools can push approved attendance directly into pay runs using the MYOB payroll integration.
Digital timesheet approvals reduce manual mistakes when processed through the Xero timesheet integration.
Compliance guidance and support can be accessed directly inside the system via the AI Fair Work compliance bot.

Teachers and support staff can receive immediate updates through the employee team chat app.
Principals and administrators can post whole school updates using the news feed communication feature.
Staff at different locations can stay aligned with shared messages sent through the team communication hub.
Yes, real time updates for teachers and support staff can be posted using the roster news feed.
New educators can read essential updates and expectations early by engaging with the in app chat feature.

All compliance documents and expiry dates can be monitored with the licence and certification management tools.
Onboarding can collect contracts, background checks and essential documents in one process using the employee onboarding tools.
Leave can be reviewed and balanced against operational needs by managing approvals through the leave management feature.
Policies can be issued, stored and tracked for acknowledgement with the policy management tools.
Yes, digital agreements make it easier to issue and track documents for varied employment types using the digital employment contracts feature.

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100+ countries

30,000+ users