Built for childcare and early learning centres

Early learning staff rostering, payroll & HR software

Early learning centres must meet staff‑to‑child ratios, align room coverage with enrolments, and stay compliant with sector awards. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave in one platform, helping leaders control labour costs, ensure compliance, and give staff mobile access for shifts and availability.

Start free trial Book a demo

No credit card required

4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for early learning

Why early learning teams choose RosterElf

RosterElf helps centres match educators to rooms, maintain ratios, and streamline payroll. Here’s why managers trust RosterElf:

Keep rooms covered and ratios compliant

Employee rostering for early learning

Align rosters to enrolments

Build efficient, compliant schedules

RosterElf’s rostering software lets managers match educators and room leaders to child numbers and room plans. Drag‑and‑drop tools, live labour budgets, and reusable templates help cover opening/closing shifts and peak pickup windows. Costed schedules reduce admin and maintain compliance with staff‑to‑child ratios across all rooms.

Accurate hours for educators and admin

Time and attendance for early learning centres

Mobile and kiosk clock‑ins

Payroll‑ready timesheets without disputes

Replace paper sign‑in sheets with time & attendance. Staff clock in/out via mobile or kiosk with GPS/photo verification, capturing start, finish, and breaks accurately. Approved timesheets flow into payroll, reduce disputes, and help centres uphold break rules and compliance requirements.

Award interpretation made simple

Payroll integration for early learning

Connect to Xero, MYOB, QuickBooks

Fast, accurate pay runs

Approved timesheets sync to payroll with penalties, overtime, and allowances applied automatically. Payroll integration ensures educators, relief staff, and admin are paid correctly and on time—cutting re‑keying and safeguarding compliance with sector awards such as the Children’s Services Award.

Plan around ratios, PD, and leave

Leave management for early learning

Approvals that update rosters instantly

Keep rooms covered during absences

Staff request leave through the app and approvals update rosters instantly. Leave management helps leaders maintain room coverage and ratios during holidays, sick leave, or professional development days—avoiding last‑minute reshuffles and protecting service quality.

Mobile tools for educators on the go

Mobile apps for early learning

Real‑time alerts and shift swaps

Improve communication and reliability

Managers publish roster changes in seconds, and staff are notified instantly on mobile. With mobile rostering, educators can view shifts, confirm availability, accept open shifts, and request swaps—reducing no‑shows and improving coverage across rooms and sites.

Track checks, training, and certifications

HR compliance for early learning centres

Stay audit‑ready for education regulations

WWCC, first aid, child safety

HR tools store Working With Children Checks, first‑aid certificates, and child‑safety training with automated expiry reminders. Leaders ensure only qualified educators are rostered to rooms, lowering compliance risk and simplifying audits for regulators and funding bodies.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Rosters are built around enrolments and room plans so ratio targets are met throughout the day.
Yes. Costed rosters and live budgets show real‑time wage impacts so managers stay within targets.
Rosters can be created in minutes using templates, drag‑and‑drop tools, and availability auto‑suggestions.

Start your free 15 day RosterElf trial today

Start free trial

4.8 stars by 1570 users

100+ countries

30,000+ users