Play centre staff scheduling & HR software
Play centres manage birthday parties, school-holiday peaks, and weekend crowds with casual staff across multiple zones. RosterElf combines rostering, payroll, HR tools, time tracking, and compliance—enabling managers to align staffing with bookings, control labour costs, and provide mobile self-service for staff availability, shift swaps, and updates.
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Cover parties, floor, and café
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Track Working With Children Checks
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Integrate with Xero, MYOB, and QuickBooks
Everything you need to manage your play centre workforce
Six powerful modules working together to simplify play centre staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Event rostering
Staff events and attractions
Build rosters for shows, events, and daily operations. Manage casual pools and event-specific requirements.
- Event-based scheduling
- Casual staff pools
- Show staffing
- Attraction coverage
Time & attendance
Track hours at every event
GPS clock-ins verify staff are on-site. Digital timesheets capture event hours for payroll and billing.
- Venue clock-in
- Event time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Entertainment Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for nights, weekends, and public holiday events.
- Live Performance Award
- Penalty rate automation
- Event allowances
- Xero/MYOB sync
HR for entertainment
Manage performer and crew credentials
Track Working With Children checks, first aid, and role-specific qualifications. Manage casual workforce.
- WWCC tracking
- First aid certification
- Role qualifications
- Casual management
Event communication
Coordinate your event teams
Share event briefings and running orders. Instant notifications for changes. Coordinate show operations.
- Event briefings
- Running order updates
- Roster notifications
- Crew messaging
Event analytics
Track event profitability
Monitor labour costs per event. Track casual usage and overtime. Analyse staffing patterns.
- Event cost tracking
- Casual analysis
- Overtime reporting
- Labour efficiency
Employee rostering for play centres
Keep parties, floor, and café covered
The rostering platform enables drag-and-drop scheduling for party hosts, floor attendants, café, and reception staff.
Perfect Match AI suggests team members based on availability and skills while costed rosters protect margins during busy weekends and holiday periods.
Time & attendance for play centres
Accurate hours from open to close
Replace paper timesheets with digital time tracking. Staff clock in via mobile or kiosk with GPS verification and photo proof.
Capture start, finish, and breaks across all venue areas with approved hours automatically generating payroll-ready timesheets.
Payroll integration for play centres
Award rules applied automatically
Approved timesheets synchronize to payroll systems with penalties, allowances, and overtime applied automatically.
Integration ensures party hosts, café, and reception staff receive correct payments on time.
Leave management for play centres
Keep weekends covered
Staff submit leave requests digitally and managers approve with one tap.
The system updates rosters instantly, flags scheduling conflicts, and suggests qualified replacements to maintain full coverage during parties and sessions.
Mobile apps for play centre teams
Mobile tools for casual teams
The RosterElf app enables staff to confirm shifts, request swaps, and update availability.
Managers fill open shifts quickly and keep teams aligned with instant notifications about scheduling changes.
HR compliance for play centres
WWCC, first aid, food safety
Track Working With Children Checks, first-aid certifications, and food-safety training with automated expiry reminders.
The system restricts rostering to qualified staff only, maintaining compliance standards.
Trusted by play centres
Hear from play centres that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Common roles in play centres
Download free job description templates for your play centres team
Explore similar industries
See how RosterElf helps other businesses like yours
Play centre rostering FAQ
- RosterElf's rostering software helps align party hosts, floor attendants, café staff, and reception to booking levels. Create templates for weekend parties and school-holiday sessions with live labour budgets.
- Yes, create different rosters for party hosting, play floor supervision, café service, and reception. The system shows coverage by area and helps ensure adequate staffing for birthday parties and general play sessions.
- Build roster templates for weekend party peaks and school holiday programming. Adjust party host, floor, and café coverage based on booking numbers while tracking labour costs to maintain margins during busy periods.
- Yes, RosterElf is designed for casual workforces. Staff submit availability, managers build rosters around it, and casual loading applies automatically to pay calculations.
- Staff request swaps in the app and managers approve with one tap. RosterElf checks WWCC, qualifications, and availability before confirming, ensuring qualified coverage for party hosting and floor supervision.
- While RosterElf doesn't integrate with booking systems, you can add shift notes with party details. This helps hosts prepare for specific parties and ensures adequate coverage based on booking numbers.
- Create roster templates for school holiday periods with increased staff. Use labour budgeting to control costs while meeting higher attendance demand.
Compliance resources
Official resources for entertainment and recreation employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses