Recreational centre rostering, payroll & HR software
All-in-one rostering, payroll, and HR. Ensure safe coverage and compliance for pools, gyms, and community facilities.
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Keep pools, gyms, and halls staffed
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Track lifeguard and safety certifications
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Integrate with Xero and MYOB
Everything you need to manage your recreation centre workforce
Six powerful modules working together to simplify recreation centre staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Gym rostering
Schedule trainers and front desk
Build rosters for personal trainers, group fitness instructors, and reception staff based on class schedules and peak times.
- Class-based scheduling
- Trainer availability
- Peak hour coverage
- Multi-location rosters
Time & attendance
Track staff hours accurately
GPS clock-ins verify staff are on-site. Digital timesheets capture class times and floor hours for payroll.
- Venue clock-in
- Class time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Fitness Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for early mornings, weekends, and public holidays.
- Fitness Award interpretation
- Penalty rate automation
- Class payment rates
- Xero/MYOB sync
HR for fitness
Manage trainer certifications
Track personal training certifications, first aid, CPR, and group fitness qualifications. Get expiry alerts.
- PT certification tracking
- First aid/CPR records
- Group fitness quals
- Expiry alerts
Team communication
Keep your fitness team connected
Share class updates and member information. Instant notifications for roster changes. Coordinate cover for classes.
- Class announcements
- Cover requests
- Roster notifications
- Team messaging
Fitness analytics
Understand your staffing costs
Track labour costs against membership revenue. Analyse class attendance vs staffing. Optimise scheduling.
- Labour cost tracking
- Class analysis
- Peak hour insights
- Revenue-to-wage ratio
Employee rostering for recreational centres
Keep pools, gyms, and halls staffed
RosterElf's rostering software makes it easy to schedule lifeguards, coaches, volunteers, and reception staff. Managers drag-and-drop shifts, apply live labour budgets, and use templates for recurring schedules.
Ensure coverage for peak times, events, and multiple facilities with skill-based rostering.
Time & attendance for recreational centres
Track hours with accuracy
Staff clock in via mobile or kiosk with GPS and photo verification. Payroll-ready timesheets reduce disputes.
Support compliance with award rules and eliminate manual timesheet errors.
Payroll integration for recreational centres
Award interpretation simplified
Approved timesheets flow directly to Xero and MYOB with automatic penalty, overtime, and allowance calculations.
Eliminate double entry and reduce compliance risks with seamless payroll integration.
Leave management for recreational centres
Stay covered when staff are away
Staff submit leave requests that update rosters instantly upon manager approval.
Maintain coverage during holidays, events, and unexpected absences.
Mobile apps for recreational centre teams
Instant access for staff and managers
Real-time notifications, availability updates, and shift swaps keep instructors, lifeguards, and volunteers informed.
Reduce no-shows and miscommunication across your facilities.
HR compliance for recreational centres
Track certifications and training
Store first aid, lifeguard, and child safety certifications with expiry reminders.
Ensure only qualified staff are rostered, supporting compliance with safety regulations.
Trusted by recreational centres
Hear from recreational centres that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Common roles in recreation centres
Download free job description templates for your recreation centres team
Explore similar industries
See how RosterElf helps other businesses like yours
Recreational centre rostering FAQ
- RosterElf's rostering software supports multi-location scheduling. Manage pools, gyms, and halls from one platform, assigning staff to different facilities based on qualifications, skills, and availability.
- Yes, create reusable templates for morning swim squads, after-school programs, weekend competitions, and community events. Costed rosters show labour budgets in real-time, helping maintain safe coverage without overstaffing.
- Build rosters that enforce minimum lifeguard requirements for pool sessions. The system shows qualified lifeguard coverage at a glance and warns if shifts don't meet safety standards.
- Yes, RosterElf handles casual staff, volunteers, and permanent employees. Staff submit availability, managers build rosters around it, and casual loading is applied automatically for paid staff.
- Create separate rosters for lifeguards, fitness instructors, sports coaches, and facility coordinators. Track program schedules, class sizes, and ensure qualified instructors for specialized activities.
- Yes, create dedicated roster templates for school holiday intensives. Scale up staffing for increased program demand and scale back during quieter term periods.
- View all staff availability when building rosters. Prioritize permanent staff for regular programs and use casuals to fill peaks, special events, and last-minute gaps.
Compliance resources
Official resources for fitness and recreation employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses