Pharmacy staff scheduling & HR software
All-in-one rostering, payroll, and HR. Reduce administrative work and errors while maintaining compliance with industry awards and giving staff mobile access to schedules.
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Balance dispensary and retail floor
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Track AHPRA registrations
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Integrate with Xero and MYOB
Everything you need to manage your pharmacy workforce
Six powerful modules working together to simplify pharmacy staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Pharmacy rostering
Schedule pharmacists and assistants
Build rosters ensuring pharmacist supervision at all times. Manage dispensary and retail floor coverage.
- Pharmacist supervision rules
- Dispensary coverage
- Trading hour templates
- Multi-store rosters
Time & attendance
Track pharmacy staff hours
GPS clock-ins verify staff are on-site. Digital timesheets capture hours for accurate payroll.
- Store clock-in
- Break compliance
- Pharmacist hour tracking
- Overtime alerts
Payroll integration
Pharmacy Award rates automated
Connect to Xero or MYOB. Automatic rates based on classification and penalty rates under the Pharmacy Award.
- Pharmacy Award interpretation
- Classification rates
- Penalty automation
- Xero/MYOB sync
HR for pharmacy
Manage pharmacist registrations
Track AHPRA registrations, immunisation endorsements, and CPD requirements. Get alerts before expiry.
- AHPRA registration tracking
- CPD records
- Immunisation endorsements
- Expiry alerts
Team communication
Connect your pharmacy team
Share updates and roster changes. Coordinate shift swaps. Keep all stores informed.
- Store announcements
- Roster notifications
- Shift swap requests
- Team messaging
Pharmacy analytics
Optimise staffing costs
Track labour costs against dispensing volume. Analyse pharmacist supervision hours. Make data-driven decisions.
- Labour cost tracking
- Supervision analysis
- Store comparisons
- Wage-to-revenue ratio
Employee rostering for pharmacies
Align pharmacists, assistants, and retail staff
RosterElf's rostering software uses drag-and-drop scheduling to align teams to demand. Features include live labour budgets and templates for opening, peak, and late-night shifts.
Costed rosters improve compliance and ensure safe coverage across dispensary and shop floor areas.
Time & attendance for pharmacies
Payroll-ready timesheets without disputes
Staff clock in via mobile or kiosk with GPS and photo verification.
Approved timesheets reduce disputes and prevent time theft while maintaining compliance with award rules for casual and permanent staff.
Payroll integration for pharmacies
Fast, accurate pay runs
Approved timesheets sync to payroll with overtime, penalties, and allowances applied automatically.
Integration with Xero and MYOB ensures correct payment across roles while eliminating re-keying and maintaining award compliance.
Leave management for pharmacies
Keep coverage during absences
Staff request leave in-app and managers approve with one tap.
Leave management automatically updates rosters, maintaining dispensary and retail coverage during holidays, training, or sickness without last-minute scrambles.
Mobile apps for pharmacy teams
Real-time notifications and swaps
Managers publish roster changes instantly with staff notifications via mobile.
Employees confirm availability, swap shifts, and accept open shifts on phones. Real-time communication reduces no-shows.
HR compliance for pharmacies
Stay audit-ready for pharmacy regulations
HR tools store AHPRA registrations, RSA, and training certifications with automated expiry reminders.
Ensure only licensed and trained staff are scheduled, reducing compliance risk and simplifying audits.
Trusted by pharmacies
Hear from pharmacies that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Already using another platform?
Many businesses switch to RosterElf from platforms like Deputy for simpler award interpretation, better local support, and lower costs. We make the transition easy.
Switching from Deputy?
See why businesses are moving to RosterElf and how to make the switch.
View guideCompare platforms
Side-by-side comparison of RosterElf with Deputy, Connecteam, and Employment Hero.
View comparisonsSoftware reviews
Independent reviews of workforce management platforms for Australian businesses.
Read reviewsRelevant awards for pharmacy
Stay compliant with Australian Modern Award pay rates
Common roles in pharmacies
Download free job description templates for your pharmacies team
Explore similar industries
See how RosterElf helps other businesses like yours
Pharmacy rostering FAQ
- RosterElf lets you roster by area including dispensary, retail floor, and consultation room. The rostering software shows coverage at a glance and helps ensure qualified pharmacists for dispensing hours and adequate retail support.
- Yes, create reusable templates for weekday trading, late-night hours, weekend shifts, and public holidays. The system tracks pharmacist coverage requirements and ensures compliance with dispensing hour regulations.
- Assign qualified vaccination-trained pharmacists to consultation room shifts. Scale up coverage during flu season peaks while tracking labour costs in real-time against increased service demand.
- Yes, manage rosters for multiple pharmacy locations from one platform. Staff can work across sites, and consolidated reporting shows labour costs and pharmacist coverage across your entire pharmacy group.
- Yes, roster locum pharmacists alongside permanent staff. Track hours and qualifications separately, and ensure AHPRA registration is current before assigning to dispensing shifts.
Compliance resources
Official resources for pharmacy employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses