What types of free roster templates does RosterElf offer?

RosterElf provides free roster templates in Excel, Word, PDF, and mobile formats. These templates allow businesses to manage staff schedules efficiently. They are customisable and designed to meet the needs of various industries.

Are RosterElf’s free roster templates suitable for all business sizes?

Yes, RosterElf’s free roster templates are designed for businesses of any size. They offer flexibility in scheduling, from simple rosters for small teams to advanced templates for complex staff management.

How do I download RosterElf’s free roster template pack?

The free roster template pack can be easily downloaded by providing your name, email, and country on the RosterElf website. The templates are available for immediate download and are free to use.

Is there a mobile app version of RosterElf’s templates?

RosterElf provides mobile-friendly roster templates that can be used on mobile devices. These templates are specifically designed for mobile Excel, allowing users to manage staff schedules on the go.

I have a mobile phone. How can I manage rosters using it?

With RosterElf’s mobile roster template, you can assign shifts, manage positions, and adjust staff breaks directly from your mobile device, making it convenient for on-the-go scheduling.

Can I use RosterElf’s roster templates with a mobile app?

While RosterElf doesn't require a separate app for its templates, the mobile-friendly Excel roster template is fully optimised for mobile devices, enabling easy roster management from any smartphone.

What support is available to customise RosterElf’s free roster templates?

RosterElf provides support via email to assist with any questions or issues related to customising and using their free roster templates. Their support team ensures you can easily set up and manage staff schedules.

How can I contact RosterElf for help with the roster templates?

You can reach RosterElf's support team through email for assistance with downloading, editing or troubleshooting any issues related to the roster templates.

Is there a help guide for using the advanced roster template?

Yes, RosterElf offers guidance on using their advanced roster templates, including how to manage wage calculations and split shifts. You can contact their support team for more detailed help.

Are RosterElf’s free templates compatible with Google Docs and Excel?

Yes, RosterElf’s free roster templates are compatible with Google Docs and Excel, allowing for easy editing, sharing, and centralised access to staff schedules.

Can I use RosterElf’s templates on both Mac and PC?

RosterElf’s templates are compatible with Microsoft Word, Excel, and Numbers on Mac, making them suitable for both Mac and PC users. They are designed for flexibility and ease of use across platforms.

Do RosterElf’s templates support wage calculations and labour cost tracking?

Yes, the advanced Excel templates from RosterElf include features for wage calculations and labour cost tracking, making it easy to manage pay rates and control staff-related expenses.

What tools do I need to edit RosterElf’s free roster templates?

RosterElf’s templates can be edited using Microsoft Word, Excel, or Google Docs. You can also use the Adobe Suite to adjust PDF versions, offering a range of tools for customisation.

Can I print and distribute the roster templates easily?

Yes, RosterElf’s templates are designed for easy distribution. You can print or email the PDF versions to your staff for clear communication of shift schedules.

Is RosterElf’s mobile roster template compatible with Mobile Excel?

Yes, the mobile roster template is specifically designed for use with Mobile Excel, allowing business owners and managers to adjust staff rosters directly from their smartphones.

Free roster template pack

Download free roster template

Customisable Excel, Word, PDF
Quick to edit and download
Mobile-friendly scheduling
Perfect for all industries

Create a FREE account now

First name

Last name

Email

Country

Free roster templates: what’s inside

Best free roster templates 2025

Managing staff rosters is now easier. Download our free roster templates to streamline scheduling for businesses of any size.

Advanced roster template

Simplify wages and shifts with our advanced Excel free roster template.

Simple roster template

Schedule shifts for up to 18 staff members using our clear and easy PDF free roster template.

Mobile roster template

Assign shifts and breaks on-the-go with our mobile-friendly Excel free roster template.

7/14/28 day roster template

Plan ahead using our flexible free roster template for long-term staff scheduling.

Word roster template

Create and edit rosters with ease using our Word and Google Docs free roster template.

Free roster template pack

Access all templates—Excel, Word, PDF, and mobile—for complete roster management in one download.

Try RosterElf

Simplify rostering with RosterElf’s tools.

Why stick with templates? RosterElf’s free roster template pack is just the start. Upgrade to smarter rostering software to manage shifts, breaks, and staff effortlessly.

Start free trial

Why choose our templates

Smarter tools for your roster

Customisable formats

Tailored to your business needs

Choose from Excel, Word, PDF, and mobile formats to manage your staff rosters effortlessly.

Why choose customisable formats?

Managing rosters can often feel overwhelming, especially when you need to balance accuracy, accessibility, and ease of use.

Our customisable formats ensure you have the right tools for your business type, size, and industry.

Here’s why they’re a game changer:

Time-saving tools: Quickly adjust schedules without starting from scratch.
Ease of access: Formats like Word and PDF are widely compatible across devices and software.
Flexibility: Adapt rosters to your unique business requirements, including split shifts, recurring schedules, and long-term planning.

Available formats and their benefits

Excel roster template
The advanced Excel format is perfect for businesses that need detailed scheduling:
- Manage shifts, pay rates, and wage totals.
- Built-in calculations to track wage costs easily.
- Suitable for businesses handling complex shift patterns and split rosters.
Word roster template
For businesses that prefer simplicity and flexibility, the Word template offers:
- Easy customisation for shifts and staff breaks.
- Compatibility with Google Docs for collaborative editing.
- Perfect for quick adjustments and minimal technical know-how.
PDF roster template
The clear and structured PDF format ensures easy sharing:
- Offers a simple weekly view for up to 18 staff members.
- Ideal for businesses needing quick access without edits.
- Easy to distribute via email or print for on-site posting.
Mobile-friendly template
Designed for managers on the move, the mobile format lets you:
- Assign shifts and breaks from your phone or tablet.
- Quickly respond to changes in real-time.
- Manage rosters on-the-go, ensuring flexibility and efficiency.

How to use these formats effectively

To maximise the benefits of these templates:

Analyse your business needs: Identify if you need detailed wage tracking (Excel), collaboration (Word), simplicity (PDF), or mobility (mobile template).
Incorporate team feedback: Ensure the format works for your staff, enabling smooth communication and updates.
Plan ahead: Use templates for weekly or monthly scheduling to avoid last-minute changes.

Start customising your rosters today

With RosterElf’s free roster templates, you can easily adapt schedules to meet your unique requirements.

From detailed wage management to mobile flexibility, these templates are designed to save you time and effort while improving efficiency.

No matter your industry or business size, our customisable formats give you the tools to streamline scheduling and focus on what matters most—your business and your staff.

Formats for every industry

Customisable roster templates for all industries

No matter your business size or industry, we’ve covered you with templates tailored for childcare, retail, hospitality, and more.

Why industry-specific templates matter

Each industry has specific rostering needs.

Whether it’s accommodating split shifts, managing peak hours, or ensuring compliance with staffing regulations, having the right format makes a difference.

RosterElf’s free roster templates are versatile enough to cater to these diverse requirements, helping businesses save time, improve accuracy, and enhance team communication.

Templates tailored for your industry

Hospitality industry
- Key challenges: High staff turnover, peak hours, and multiple roles.
- Template benefits:
  - Easily assign shifts across various roles (e.g., kitchen, front-of-house).
  - Use Excel templates to track hours and wages for casual and part-time staff.
  - Plan ahead for peak periods with 7/14/28-day roster formats.
Retail sector
- Key challenges: Managing staff availability and fluctuating customer demand.
- Template benefits:
  - Use PDF templates for a clear view of daily and weekly shifts.
  - Mobile-friendly formats allow for quick updates on-the-go.
  - Ensure even coverage during sales or holiday seasons with long-term templates.
Childcare services
- Key challenges: Compliance with child-staff ratios and managing diverse shifts.
- Template benefits:
  - Track shifts and breaks to maintain compliance using Excel templates.
  - Simplify daily scheduling with Word templates for up to 18 staff.
  - Share rosters easily with staff and parents through PDF formats.
Healthcare and aged care
- Key challenges: 24/7 coverage and managing specialised roles.
- Template benefits:
  - 7/14/28-day templates help ensure consistent coverage.
  - Customisable formats allow you to assign shifts for specialised roles (e.g., nurses, caregivers).
  - Mobile templates enable quick adjustments to manage absences.

Additional industries we support

While hospitality, retail, childcare, and healthcare are primary focus areas, our templates are equally beneficial for:

Education: Plan staff schedules for teachers, aides, and support staff.
Construction: Manage shifts across different sites with flexible formats.
Agriculture: Coordinate seasonal workers and track shifts for multiple roles.

How to choose the right format for your industry

Assess your needs: Consider whether your business requires detailed tracking (Excel), collaboration (Word), or simple distribution (PDF).
Plan ahead: Industries like hospitality and retail benefit from long-term planning with 7/14/28-day templates.
Stay flexible: Use mobile templates for real-time updates and last-minute changes.

Simplify rostering across industries

No matter your business size or sector, RosterElf’s free roster templates provide the flexibility and functionality you need.

From managing shift changes to maintaining compliance, our templates empower you to create clear, efficient rosters that save time and reduce stress.

Get started today with templates designed to support your industry and streamline your scheduling process.

Save time and effort

Roster smarter, not harder

Simplify scheduling today

Scheduling made simple

Reduce admin work with templates that are easy to edit, download, and share with your team.

Why simplify your scheduling?

Manual scheduling can be time-consuming and prone to errors. Complex shift patterns, last-minute changes, and communication breakdowns can add to the stress.

Simplifying your scheduling process helps you:

Save hours on admin tasks.
Minimise errors in shift assignments.
Improve communication with your team.
Focus on running your business rather than building rosters.

Features of our easy-to-use templates

Editable formats
- Quickly customise shifts, breaks, and roles.
- Update rosters in real time to accommodate changes.
- Formats include Excel, Word, and mobile-friendly templates.
Seamless downloads
- Access templates instantly after download.
- Compatible with Google Docs for collaborative editing.
- Save and reuse templates for consistent scheduling.
Team-friendly sharing
- Share rosters via email or messaging platforms.
- Printable PDF formats for on-site access.
- Ensure all staff have the information they need on time.
User-friendly design
- Clear, structured layouts for quick understanding.
- Built-in tools for tracking wages and hours in Excel formats.
- Simplify compliance tracking for industries with specific regulations.

How to use these templates effectively

To make the most of RosterElf’s free roster templates:

Plan ahead: Use weekly or monthly templates to organise shifts in advance.
Centralise access: Share rosters in formats your team can easily view, such as PDF or mobile-friendly versions.
Communicate clearly: Notify staff promptly when changes are made, ensuring everyone is on the same page.
Leverage features: Take advantage of wage tracking and other tools in Excel templates for better cost management.

Benefits of simplified scheduling

Time savings: Focus on growing your business instead of juggling shifts.
Improved accuracy: Minimise scheduling errors with structured, clear templates.
Enhanced team morale: Provide staff with timely, accurate rosters for smoother operations.

Make scheduling stress-free today

With RosterElf’s free roster templates, scheduling your team has never been easier.

Our tools are designed to help you save time, reduce admin work, and improve communication. Whether you’re managing a small team or a large operation, our templates are here to simplify your day-to-day scheduling process.

Start simplifying your scheduling today—download your free roster templates and experience the difference!

Share rosters in seconds

Rosters sent in a flash

Send rosters to staff effortlessly with formats designed for easy sharing and centralised team communication.

Plan for every situation

Flexible templates for every need

Long-term planning

Templates for weekly rosters

Schedule up to 18 staff members per week with our easy-to-use templates.

Why weekly rosters are essential

Weekly rosters are a staple for most businesses, offering the flexibility to adapt to changing staff availability and operational demands.

They allow you to:

Stay organised: Maintain a clear, structured schedule for the week ahead.
Avoid conflicts: Ensure no double bookings or missed shifts.
Adapt quickly: Update and share changes in real-time to keep everyone informed.
Improve staff communication: Provide a clear overview of responsibilities for the week.

Features of our weekly roster templates

Clear structure
- Schedule up to 18 staff members for a full week.
- Include key details such as shifts, roles, and breaks.
- Designed for easy readability and reduced confusion.
Flexible formats
- Excel templates: Add calculated fields to track hours and wages.
- Word templates: Make quick, editable adjustments as needed.
- PDF templates: Provide a static, printable version for easy distribution.
Customisable layouts
- Assign multiple shifts per day to accommodate part-time or split schedules.
- Adapt templates to include specific information like job roles or locations.
Time-saving design
- Pre-formatted fields reduce the time spent on manual input.
- Reuse templates weekly by simply updating the details for the new schedule.

How to make the most of weekly templates

To maximise the benefits of RosterElf’s free roster templates:

Plan in advance: Start your weekly roster at least a few days before the week begins to avoid last-minute changes.
Involve your team: Gather staff availability ahead of time to ensure accurate scheduling.
Use colour coding: Highlight different shifts or roles for better visual clarity.
Integrate feedback: Use staff input to improve the accuracy and fairness of your weekly rosters.

Benefits of weekly roster templates

Improved efficiency: Reduce admin time with pre-built, structured templates.
Enhanced flexibility: Easily adjust schedules to meet changing demands.
Stronger team communication: Keep everyone informed and accountable with a clear weekly overview.
Cost control: Track hours and wages in Excel templates to manage labour costs.

Simplify weekly scheduling today

RosterElf’s free roster templates make weekly staff scheduling straightforward and stress-free. Whether you’re managing shifts for a small team or a larger operation, these templates provide the tools you need to stay organised and efficient.

Download your free weekly roster template today and take the first step toward simplifying your scheduling process!

Extended rosters for shifts

Small team, big efficiency

Use PDF templates for quick and clear daily rostering for up to 18 employees.

Why PDF templates are ideal for small teams

For small teams, daily rostering is all about clarity and adaptability. PDF templates are a practical choice because they offer:

Simple layouts: Easy-to-read formats that staff can quickly understand.
Universal compatibility: Accessible on any device or printable for physical distribution.
Time-saving features: Pre-formatted fields to reduce manual input.
Low-tech convenience: No need for specialised software or training.

These benefits make PDF templates especially valuable for businesses with fewer resources or those needing fast, reliable scheduling tools.

Features of daily PDF roster templates

Clear and concise design
- Provides an organised daily view of shifts, roles, and breaks.
- Avoids clutter, ensuring staff can easily identify their assignments.
- Supports up to 18 employees for optimal flexibility.
Ready for sharing
- Share rosters via email or messaging apps for instant communication.
- Printable formats make it easy to post schedules in common areas.
Quick editing options
- Easily update and export new versions of the roster if shifts change.
- Perfect for last-minute adjustments without disrupting operations.
Adaptable for any industry
- Suitable for retail, hospitality, childcare, and more.
- Use the templates to assign specific roles or track employee availability.

How to maximise efficiency with daily rosters

To make the most of your free PDF roster templates:

Plan shifts ahead of time: Organise rosters at least a day in advance to avoid confusion.
Use consistent formats: Stick to the same structure each day to streamline communication.
Incorporate feedback: Ask your team for input on roster clarity and usability.
Combine with digital tools: Use mobile-friendly formats alongside PDFs for maximum accessibility.

Benefits for small teams

Improved communication: Ensure every team member knows their role for the day.
Streamlined scheduling: Spend less time creating rosters and more time on your core operations.
Reduced errors: Provide clear and structured assignments to minimise misunderstandings.
Flexibility for changes: Quickly adapt to last-minute requests or unexpected absences.

Elevate your small team’s efficiency today

RosterElf’s free roster templates are the perfect solution for small teams looking to simplify daily scheduling.

With PDF formats that are easy to edit, share, and print, you can keep your team informed and organised with minimal effort.

Take the first step toward better efficiency—download your free daily roster template today and experience how simple and effective staff scheduling can be!

Adapt to last-minute changes

Ready for last-minute fixes

Adjust rosters on the fly with simple and versatile daily templates.

Why flexibility in rostering is crucial

Last-minute fixes can arise for many reasons, such as:

Staff calling in sick.
Sudden changes in business demand.
Adjusting to team availability.
Managing unforeseen events.

Having a flexible roster template ensures you can:

Respond quickly: Update shifts in minutes without starting from scratch.
Minimise downtime: Ensure all roles are covered to maintain productivity.
Improve communication: Notify staff of changes instantly.

Features of flexible daily templates

Ease of use
- Editable formats like Word and Excel make quick updates simple.
- Pre-filled fields let you modify only what’s necessary.
Versatile design
- Include roles, shift times, and breaks for a clear daily overview.
- Adapt templates to suit small or large teams.
Instant sharing
- Share updated rosters via email, messaging apps, or printouts.
- Mobile-friendly options allow for on-the-go adjustments.
Industry adaptability
- Ideal for retail, hospitality, childcare, and other dynamic industries.
- Manage high-turnover environments with templates built for flexibility.

Tips for handling last-minute fixes

Keep templates accessible: Store them on cloud platforms for easy editing from any device.
Involve your team: Maintain open communication channels to notify staff promptly about changes.
Plan for contingencies: Use versatile templates that can handle multiple scenarios, such as staff shortages or added shifts.
Use colour coding: Highlight changes to ensure they stand out and reduce misunderstandings.

Benefits of versatile templates for last-minute fixes

Time efficiency: Make changes in minutes, not hours.
Enhanced adaptability: Adjust to fluctuating demands without compromising productivity.
Improved clarity: Provide updated rosters that are easy for staff to follow.
Seamless communication: Ensure everyone is aware of updates, reducing confusion.

Simplify last-minute roster changes today

RosterElf’s free roster templates are the ultimate solution for businesses that need to stay agile. Whether you’re updating shifts for a small team or a larger operation, these templates allow you to adjust on the fly with ease and precision.

Download your free daily roster template now and ensure your business is ready to handle any last-minute changes effortlessly.

Rostering made mobile

Manage rosters from anywhere

Easy mobile access

Roster from your phone

Assign shifts and manage breaks from anywhere using mobile-friendly templates.

Why mobile-friendly templates matter

Managing rosters from your phone offers unparalleled convenience and ensures you’re always prepared to:

Handle last-minute updates: Quickly respond to staff changes or business needs.
Save time: Eliminate the need to wait until you’re at a desktop.
Improve team communication: Instantly notify staff of schedule updates.
Stay flexible: Make changes anytime, anywhere.

Features of mobile-friendly templates

Optimised for devices
- Easily view, edit, and share rosters on any mobile device.
- Designed for responsive layouts, ensuring clear readability on small screens.
Real-time updates
- Assign or adjust shifts in moments to accommodate changing demands.
- Manage breaks and shift overlaps efficiently.
Seamless sharing
- Send rosters directly to staff via email, SMS, or messaging apps.
- Allow employees to access schedules instantly on their phones.
Cross-industry compatibility
- Perfect for industries like hospitality, retail, childcare, and healthcare.
- Ideal for businesses that require rapid adjustments or flexible scheduling.

Tips for effective mobile rostering

Store templates in the cloud: Use platforms like Google Drive or Dropbox for easy access from anywhere.
Test readability: Ensure the template’s layout is clear and user-friendly on mobile devices.
Communicate updates: Notify your team as soon as changes are made to keep everyone in sync.
Combine with printed rosters: Offer physical copies for staff who prefer traditional formats.

Benefits of mobile-friendly roster templates

Convenience: Manage rosters without being tied to a desk.
Speed: Make updates instantly, saving valuable time.
Flexibility: Adapt to changes no matter where you are.
Enhanced staff engagement: Ensure schedules are accessible and transparent for all team members.

Start rostering on the go today

With RosterElf’s free roster templates, you can simplify staff scheduling and stay connected wherever you are.

These mobile-friendly templates empower you to assign shifts, manage breaks, and share updates seamlessly, ensuring your team stays informed and operations run smoothly.

Download your mobile-friendly roster template now and take the first step toward effortless, on-the-go scheduling.

Stay flexible and responsive

Flexibility at your fingertips

Manage last-minute roster updates from your mobile device with ease.

Why mobile flexibility is essential

Mobile-friendly roster management puts the power of adaptability right in your hands.

Here’s why it matters:

Respond faster: Handle last-minute changes immediately.
Reduce downtime: Keep operations running smoothly by ensuring coverage.
Stay connected: Always have access to your roster, even on the go.
Improve communication: Notify staff instantly about updates or adjustments.

Features of mobile flexibility

Real-time roster adjustments
- Modify shifts, roles, or breaks with just a few taps.
- Quickly reassign staff to fill unexpected gaps.
Effortless sharing
- Send updated rosters to your team through email or messaging apps.
- Ensure staff can view changes on their own devices.
User-friendly design
- Templates are optimised for readability on mobile screens.
- Simple navigation ensures you can make edits without hassle.
Ideal for dynamic industries
- Perfect for businesses in hospitality, retail, childcare, or healthcare.
- Manage high-turnover environments or variable demand with ease.

How to maximise mobile roster flexibility

Use cloud storage: Save your templates on Google Drive or Dropbox for instant access.
Communicate proactively: Notify staff immediately of changes to minimise confusion.
Customise on-the-go: Tailor templates to your team’s specific needs directly from your device.
Combine with desktop tools: Use your mobile device for quick fixes and your computer for more detailed planning.

Benefits of mobile-friendly templates

Efficiency: Manage schedules without waiting to get back to a desk.
Speed: Adapt to changes in real-time to maintain productivity.
Clarity: Provide clear and accurate rosters, even for last-minute adjustments.
Convenience: Keep operations seamless, no matter where you are.

Start managing rosters on the move

RosterElf’s free roster templates give you the freedom and flexibility to handle roster updates effortlessly.

With mobile-friendly options, you can make changes, share updates, and keep your team informed—all from your phone or tablet.

Download your mobile-friendly roster template today and experience how simple it is to stay flexible, even in the face of last-minute changes.

Features of mobile rostering

Designed for busy managers

Access rosters, assign shifts, and track changes directly from your phone.

Why mobile tools are a must for managers

With the demands of managing a team, mobile-friendly rostering tools provide the convenience and efficiency you need:

Instant access: View your rosters wherever you are, without delay.
Real-time updates: Make changes as situations evolve, ensuring your team stays informed.
On-the-go functionality: Assign shifts or manage breaks while handling other responsibilities.
Seamless communication: Notify staff of updates with a few taps.

Features tailored for busy managers

Mobile access anytime
- Quickly view and edit rosters from your phone or tablet.
- Ideal for managers who are constantly on the move.
Shift assignment made simple
- Assign shifts and roles directly from your mobile device.
- Easily track which shifts are filled and which need adjustments.
Change tracking in real time
- Update rosters to reflect last-minute changes or absences.
- Ensure all staff are aware of updates instantly.
Effortless sharing options
- Share rosters with employees via email, SMS, or messaging apps.
- Printable formats ensure you can provide physical copies when needed.

How to maximise mobile roster tools

Save templates in the cloud: Access your rosters on Google Drive or Dropbox for added convenience.
Notify staff immediately: Use mobile communication tools to keep your team updated on changes.
Plan ahead: Use your phone for quick fixes and your desktop for longer-term planning.
Combine flexibility with precision: Adjust shifts on the go while ensuring accuracy in assignments.

Benefits of mobile-friendly templates for managers

Time efficiency: Manage schedules without interrupting your day.
Flexibility: Adapt quickly to changes, ensuring smooth operations.
Convenience: Always have your roster accessible, even when away from the office.
Improved communication: Keep your team in the loop with instant updates.

Stay ahead with mobile-friendly rostering

RosterElf’s free roster templates are the perfect tool for busy managers looking to simplify staff scheduling.

With mobile-friendly features, you can assign shifts, track changes, and share updates effortlessly—all from the palm of your hand.

Download your mobile-friendly roster template today and experience how easy it is to stay organised and efficient, even on the busiest days.

Employee-friendly tools

Tools your team will love

Allow staff to view and adapt to changes in real-time with mobile roster access.

Why real-time access matters

For your staff, having up-to-date roster information is critical to staying organised and productive.

Mobile roster access offers:

Instant updates: Keep staff informed of schedule changes as they happen.
Convenience: View rosters from any device, anywhere.
Better accountability: Empower team members to take ownership of their shifts.
Improved communication: Reduce back-and-forth queries about scheduling.

Features your team will love

Easy-to-read formats
- Mobile-optimised layouts ensure clear visibility on any device.
- Staff can quickly find their shifts, roles, and break times without confusion.
Real-time updates
- Notify staff of last-minute changes instantly via email or messaging apps.
- Minimise scheduling errors with clear, live updates.
Interactive functionality
- Staff can acknowledge or confirm shifts directly from their mobile devices.
- Option to add comments or communicate availability changes easily.
Accessibility from anywhere
- Staff can check rosters at home, on the go, or at work.
- Templates are compatible with all devices, ensuring universal access.

How to optimise mobile roster access for your team

Provide consistent updates: Ensure your rosters are always up-to-date to maintain team trust and reliability.
Encourage staff feedback: Allow team members to provide input on availability or swap requests.
Use collaborative tools: Combine mobile roster templates with communication apps for seamless interaction.
Ensure clarity: Use colour coding or clear formatting to highlight important information like shift changes or special instructions.

Benefits of mobile roster access for teams

Enhanced teamwork: Keep everyone informed and on the same page.
Reduced miscommunication: Avoid confusion with clear, updated schedules.
Increased engagement: Empower staff by giving them tools to manage their shifts efficiently.
Improved morale: Transparent and accessible rostering leads to happier teams.

Empower your team today

With RosterElf’s free roster templates, your staff will have the tools they need to stay informed, organised, and productive.

Real-time mobile access ensures that everyone is always up-to-date with the latest schedules, making team collaboration smoother than ever.

Download your free mobile-friendly roster template now and give your team a tool they’ll truly love!

What others say

Reviews from our customers

Read what our clients have to say about us

See all reviews

“Roster Elf has been great for our business, streamlining the rostering process. It is easy to use, both the dashboard and app versions and I would recommend it to anyone still battling spreadsheets to try and manage their rosters.”

The Pavilion at Buller Wines

“I'm a bookkeeper and some of my clients use RosterElf to integrate with Xero and the reports are amazing for what a bookkeeper needs. Would recommend to anyone who asks.”

Leanne Shieffelbein

“Great local Aussie product for managing rosters, timesheets and automating payroll with fantastic support. They're also releasing new features and updates all the time which is refreshing to see in the SaaS space.”

Venkatesh Kanchan

“RosterElf is a great product and they provide excellent support with any queries we have had over the last 4 years. I recommend them to any business looking to improve their employee scheduling and payroll systems”

Bill Gordin

“RosterElf has been a great addition to our childcare centre. It has made rostering and leave so much easier. Payroll has been improved immensely and mistakes have been minimised which has been fantastic. More importantly, the focus on service and regular updates is great for us. We have found engaging a local company so beneficial and we like to support Australian based businesses where we can. I would happily recommend RosterElf to any childcare centre looking for a Rostering and Payroll System.”

Louis Evangelista

“Great, Simple and most helpful.”

AL

Andrew Luczynski

“Roster Elf has offered impeccable support right from the start. It is user-friendly and straightforward. I appreciate the thorough answers provided to all my questions and prompt assistance. I highly recommend Roster Elf especially for its seamless integration with Xero, great value. Many thanks to Jaydon.”

Admin SWP

“Supportive & Easy to use - Roster Elf offers exceptional value, is incredibly user-friendly, and seamlessly integrates with Xero. The personal support and sessions provided truly enhance the experience. Highly recommended for anyone looking for an efficient and effective rostering solution”

JM

Jennifer Mardini

“Supportive and on the Mark - RosterElf has everything a business needs to get started and maintain their payroll. Their staff are supportive and able to guide you into the right direction. So nice to see a friendly team that cares.”

RK

Richard Kiefer

“This is the very best rostering software that I have used. It is so simple to learn. Super easy for staff to use and most importantly the support is sensational. There is loads of online training, but the email support is first class - often responding within minutes, which is critical when you get a glitch mid - pay processing. I highly recommend. Jane”

Jane Parviainen

“An excellent Rostering system - We switched to RosterElf and are so pleased we did. Their integration with Xero is faultless. Rostering and payroll consistently runs smoothly now.”

IC

Ian Corney

FAQ

Frequently asked questions

Roster Template Questions? We have the answers.

RosterElf provides mobile-friendly roster templates that can be used on mobile devices. These templates are specifically designed for mobile Excel, allowing users to manage staff schedules on the go.
With RosterElf’s mobile roster template, you can assign shifts, manage positions, and adjust staff breaks directly from your mobile device, making it convenient for on-the-go scheduling.
While RosterElf doesn't require a separate app for its templates, the mobile-friendly Excel roster template is fully optimised for mobile devices, enabling easy roster management from any smartphone.

RosterElf provides free roster templates in Excel, Word, PDF, and mobile formats. These templates allow businesses to manage staff schedules efficiently. They are customisable and designed to meet the needs of various industries.
Yes, RosterElf’s free roster templates are designed for businesses of any size. They offer flexibility in scheduling, from simple rosters for small teams to advanced templates for complex staff management.
The free roster template pack can be easily downloaded by providing your name, email, and country on the RosterElf website. The templates are available for immediate download and are free to use.
To create a roster in Google Sheets:
1. Open Google Sheets and create a blank spreadsheet.
2. Label the first row with headers like Name, Date, Shift Start, and Shift End.
3. Fill in the roster details, assigning shifts to staff members.
4. Use colour coding to differentiate shifts or highlight important details.
5. Share the sheet with your team using Google Sheets’ share functionality, ensuring everyone has real-time access to updates.
For an easier approach, you can download pre-designed roster templates and upload them into Google Sheets for quick customisation.
To create a shift roster in Excel:
1. Open a new workbook and create headers such as Employee Name, Shift Time, Role, and Date.
2. Enter the staff names and their assigned shifts under each header.
3. Use conditional formatting to highlight specific shifts, roles, or days.
4. Add formulas to calculate total hours worked for each employee.
5. Save and share the roster with your team via email or print it for easy access.
Alternatively, download RosterElf’s free roster templates to save time and effort.
es, Excel has built-in schedule templates. To find them:
1. Open Excel and click File > New.
2. Type “schedule” or “roster” in the search bar.
3. Browse the available templates, such as Shift Schedule, Weekly Planner, or Employee Schedule.
4. Select a template and customise it with your data.
For more advanced scheduling needs, RosterElf’s free roster templates provide additional flexibility and features tailored to specific industries.
To create a staff schedule in Excel:
1. Open a new worksheet and label columns like Employee Name, Shift Date, Start Time, and End Time.
2. Add rows for each employee and fill in their shift details.
3. Use Excel’s conditional formatting to highlight overlapping shifts or staff availability.
4. Include formulas to calculate total hours worked and wages.
5. Save the file and share it digitally or as a printed schedule.
Save time by using a pre-built Excel schedule template from RosterElf, designed specifically for businesses.
Yes, Excel offers a range of built-in templates. To access them:
1. Open Excel and click on File > New.
2. Use the search bar to find templates like Employee Schedule, Shift Planner, or Weekly Timesheet.
3. Choose a template and customise it with your team’s details.
While Excel templates are helpful, RosterElf’s free roster templates provide enhanced flexibility and are tailored to various business needs, including shift rostering and wage tracking.

Free roster template pack

Download free roster template

Best free roster templates 2025

Advanced roster template

Simple roster template

Mobile roster template

7/14/28 day roster template

Word roster template

Free roster template pack

Try RosterElf

Simplify rostering with RosterElf’s tools.

Smarter tools for your roster

Tailored to your business needs

Why choose customisable formats?

Customisable roster templates for all industries

Why industry-specific templates matter

Templates tailored for your industry

Additional industries we support

How to choose the right format for your industry

Simplify rostering across industries

Roster smarter, not harder

Scheduling made simple

Why simplify your scheduling?

Rosters sent in a flash

Why effortless sharing matters

Key sharing features of our templates

How to streamline roster sharing

Benefits of streamlined roster sharing

Send rosters with ease today

Flexible templates for every need

Templates for weekly rosters

Why weekly rosters are essential

Features of our weekly roster templates

How to make the most of weekly templates

Benefits of weekly roster templates

Simplify weekly scheduling today

Small team, big efficiency

Why PDF templates are ideal for small teams

Features of daily PDF roster templates

How to maximise efficiency with daily rosters

Benefits for small teams

Elevate your small team’s efficiency today

Ready for last-minute fixes

Why flexibility in rostering is crucial

Features of flexible daily templates

Tips for handling last-minute fixes

Benefits of versatile templates for last-minute fixes

Simplify last-minute roster changes today

Manage rosters from anywhere

Roster from your phone

Why mobile-friendly templates matter

Features of mobile-friendly templates

Tips for effective mobile rostering

Benefits of mobile-friendly roster templates

Start rostering on the go today

Flexibility at your fingertips

Why mobile flexibility is essential

Features of mobile flexibility

How to maximise mobile roster flexibility

Benefits of mobile-friendly templates

Start managing rosters on the move

Designed for busy managers

Why mobile tools are a must for managers

Features tailored for busy managers

How to maximise mobile roster tools

Benefits of mobile-friendly templates for managers

Stay ahead with mobile-friendly rostering

Tools your team will love

Why real-time access matters

Features your team will love

How to optimise mobile roster access for your team

Benefits of mobile roster access for teams

Empower your team today

Reviews from our customers

Frequently asked questions