Built for fitness instructors and studio teams

Fitness studio staff rostering, payroll & HR software

Fitness studios balance class timetables, personal training, and front desk coverage. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave into one platform so managers can keep classes staffed, costs controlled, and operations compliant—while giving staff the flexibility they need.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for fitness studios

Why fitness studios choose RosterElf

RosterElf helps studios coordinate class instructors, personal trainers, and reception staff while managing labour costs and award compliance. Here’s why managers trust RosterElf:

Plan ahead for peak class times

Employee rostering for fitness studios

Balance classes and reception shifts

Match skills with roles

RosterElf’s rostering software makes it easy to assign instructors, personal trainers, and front desk staff to the right shifts. Managers drag-and-drop shifts, apply live labour budgets, and use templates for peak class times. This ensures every spin class, yoga session, and PT slot has qualified staff in place while keeping wage costs under control.

Accurate hours for every role

Time and attendance for studio staff

No more paper timesheets

Clock-ins via mobile or tablet

Replace manual sign-in sheets with time & attendance. Instructors and staff clock in on mobile or tablet with photo or GPS verification, ensuring accurate records for payroll. Approved timesheets are payroll-ready, cutting disputes and saving admin time, especially for studios with rotating casuals or early-morning classes.

Simplify payroll runs

Payroll integration for fitness studios

Compliance without the stress

Connect to Xero, MYOB, QuickBooks

Approved timesheets sync directly to payroll, with award rules like overtime, weekend penalties, and allowances applied automatically. Payroll integration ensures instructors, front desk, and trainers are paid accurately. By connecting with Xero, MYOB, or QuickBooks, managers reduce re-keying and stay compliant with Fair Work requirements.

Plan around holidays and training

Leave management for fitness studios

Keep rosters current

Instant updates on approvals

Staff submit leave through the app, and once approved, rosters are updated automatically. Leave management helps avoid last-minute scrambles by ensuring classes and front desk shifts are always covered. Managers can plan around holidays, study breaks, or training days while maintaining service levels.

Mobile tools for staff on the move

Mobile apps for fitness studios

Stay aligned in real time

Notifications and shift swaps

Managers publish roster changes in seconds, and staff are notified instantly on mobile. With mobile rostering, instructors and front desk staff stay aligned on class timetables and bookings. Staff can swap shifts, confirm availability, and stay connected, reducing no-shows and improving coverage.

Track staff records and compliance

HR compliance for fitness studios

Keep records in one place

Track inductions and training

HR tools let managers store qualifications, first aid, and induction documents with expiry reminders. This ensures only certified instructors and trained receptionists are rostered, supporting compliance and safety. Digital records reduce paperwork and help studios stay audit-ready.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Yes. Instructors and front desk staff can request swaps through the app, and managers approve with one tap.
Mobile notifications and instant updates keep instructors informed, reducing no-shows and missed sessions.