Entertainment rostering & event staff scheduling software
Roster crew to show times and session bookings, scale for a peak day and pay correctly — without enterprise complexity.
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Scheduling to sessions and show dates
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Certification and licence tracking
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Integrates with Xero and MYOB
Designed for the realities of entertainment work
Entertainment venues are staffed to an event, not to a week. A show date, a school holiday or a sold-out session changes the number of people needed by a multiple, not a margin.
Demand set by sessions and show dates
Large casual crews called in bursts
Weekend, evening and public holiday penalties
Ride, animal and rigging certifications
School holidays at several times the baseline
Front of house, back of house and crew
Event staff scheduling built around the running sheet
Event workforce rostering starts from the running sheet, not the calendar: bump-in, show and bump-out are three different staffing shapes on one day.
Roster the event, then the week
Scale a casual crew without ringing round
Template each event shape once — a matinee, a night show, a peak holiday session — and publish open shifts to a casual crew who accept on their phone.
- Template event and session patterns, not just weeks
- Publish open shifts to a casual crew and fill them in minutes
- Only certified crew offered rides, rigging or animal roles
- See wage cost per event before it runs
Escape room staff scheduling
An escape room’s roster is its booking sheet: every session needs a game master, and an unstaffed slot is a booking you cannot sell.
A game master on every booked session
Roster game masters against confirmed session bookings, with reset time between games treated as rostered work rather than slack.
- Roster game masters to confirmed session bookings
- Build reset and briefing time into the shift
- Template weekend and school holiday session loads
- Fill gaps from a casual pool without ringing round
Performing arts venue rostering
A theatre’s staffing is three shapes in one day — bump-in, performance and bump-out — and only one of them is visible to the audience.
Bump-in, show and bump-out rostered separately
Template each phase of a show day against its own crew requirement, with rigging and technical certifications held per person.
- Roster bump-in, performance and bump-out as separate shapes
- Track rigging, electrical and technical certifications
- Cover front of house against ticketed capacity
- See crew cost per performance
Theme park and amusement rostering
A theme park’s attendance swings by a factor of five between a wet Tuesday and the first Saturday of the school holidays, and every ride still needs a certified operator.
Ride coverage that holds at any attendance
Roster ride operators by the certification each attraction requires and scale the rest of the park against forecast attendance.
- Only certified operators offered a given ride
- Template peak holiday and off-peak patterns separately
- Scale food, retail and guest services against forecast attendance
- Track first aid and ride certifications with expiry alerts
Zoo and aquarium staff scheduling
Animals need care on the days the gates are shut, so a zoo roster has a husbandry floor underneath the visitor one.
Husbandry hours and visitor hours in one roster
Roster animal care as a fixed daily requirement independent of opening hours, with keeper qualifications and dive certifications held per person.
- Roster husbandry coverage every day, open or closed
- Track keeper qualifications and dive certifications
- Schedule keeper talks and visitor experiences to the timetable
- Scale visitor services against forecast attendance
Time and attendance across a venue
A crew that bumps out at 1am and a session attendant who worked ninety minutes both have to reach payroll correctly.
Attendance reconciled to the roster
Tablet kiosk or mobile clock-in
Crew clock in on a venue tablet or their own phone, and late finishes and short sessions are both captured as worked time.
- Kiosk clock-in at the venue with photo verification
- Mobile clock-in for crew working across sites
- Late finishes and public holiday hours tracked accurately
- Worked hours convert straight into payroll-ready timesheets
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects entertainment scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian entertainment and event venues using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than entertainment scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a entertainment team has one app rather than four.
Why entertainment and event venues choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
Fair Work record keeping and award interpretation built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Calculate your entertainment scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
Trusted by entertainment and event venues across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in entertainment
Download free job description templates for your entertainment team
Relevant awards for entertainment
Stay compliant with Australian Modern Award pay rates
Explore similar industries
See how RosterElf helps other businesses like yours
Entertainment scheduling and rostering resources
Free scheduling tools, templates and guides for Australian entertainment and event venues
Try entertainment staff scheduling free
Build your first entertainment roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Entertainment staff scheduling FAQ
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The best event scheduling software templates event shapes rather than weeks, publishes open shifts to a casual crew who accept on their phone, holds the certifications each role requires, and exports to payroll with penalties applied. RosterElf does all four.
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Publish the shifts and let the crew claim them rather than calling down a list. For a crew of a hundred working irregularly, the bottleneck is contact time, and open-shift acceptance removes it almost entirely.
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As their own shifts, not as an extension of the show. They need different skills, different certifications and often different people, and folding them into a performance shift is how a 1am bump-out ends up uncosted.