Entertainment & events rostering, payroll & HR software
All-in-one rostering, payroll, and HR for your team. Align staffing to demand, control wage spend, and provide mobile access for staff availability, shift swaps, and notifications.
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Match staff skills and availability
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Track RSA and safety inductions
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Integrate with Xero and MYOB
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
Rostering software for entertainment venues
From escape rooms to theme parks, RosterElf helps Australian entertainment businesses manage their workforce with event-based rostering and seasonal scheduling.
Escape rooms
Schedule game masters and reception staff with session-based rostering and peak period coverage.
Theme parks
Manage rides, attractions, F&B, and guest services staff across zones and seasons.
Zoos & aquariums
Roster keepers, educators, retail, and guest services with qualification tracking.
Performing arts
Schedule performers, technicians, front-of-house, and box office staff for shows and seasons.
Everything you need to manage your entertainment workforce
Six powerful modules working together to simplify entertainment staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Event rostering
Staff events and attractions
Build rosters for shows, events, and daily operations. Manage casual pools and event-specific requirements.
- Event-based scheduling
- Casual staff pools
- Show staffing
- Attraction coverage
Time & attendance
Track hours at every event
GPS clock-ins verify staff are on-site. Digital timesheets capture event hours for payroll and billing.
- Venue clock-in
- Event time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Entertainment Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for nights, weekends, and public holiday events.
- Live Performance Award
- Penalty rate automation
- Event allowances
- Xero/MYOB sync
HR for entertainment
Manage performer and crew credentials
Track Working With Children checks, first aid, and role-specific qualifications. Manage casual workforce.
- WWCC tracking
- First aid certification
- Role qualifications
- Casual management
Event communication
Coordinate your event teams
Share event briefings and running orders. Instant notifications for changes. Coordinate show operations.
- Event briefings
- Running order updates
- Roster notifications
- Crew messaging
Event analytics
Track event profitability
Monitor labour costs per event. Track casual usage and overtime. Analyse staffing patterns.
- Event cost tracking
- Casual analysis
- Overtime reporting
- Labour efficiency
Employee rostering for entertainment & events
Match staff skills and availability
Managers can drag-and-drop shifts, check live labour budgets, and use Perfect Match AI to fill roles based on skills and availability.
Templates for gigs and multi-day events enable faster roster building while preventing overstaffing.
Time & attendance for entertainment & events
Payroll-ready timesheets without disputes
Staff clock in via mobile or kiosk with GPS and photo verification, capturing start, finish, and breaks across venues.
Approved hours automatically flow to payroll-ready timesheets, reducing disputes and supporting compliance.
Payroll integration for entertainment & events
Fast, accurate pay runs
Approved timesheets sync directly to payroll systems with penalties, overtime, and allowances applied automatically.
Venue staff are paid correctly and on time while cutting administrative burden.
Leave management for entertainment & events
Keep shows and events covered
Staff request leave in the app and managers approve with one tap.
Rosters update instantly, revealing conflicts and available replacements so service schedules remain uninterrupted.
Mobile apps for entertainment teams
Reduce no-shows and improve engagement
The app keeps staff connected. Casuals confirm shifts, request swaps, and receive instant push notifications.
Managers fill open shifts quickly and coordinate large event teams across multiple venues.
HR compliance for entertainment & events
RSA, first aid, and safety inductions
Track RSA, first-aid, and safety inductions with expiry reminders.
Roster only qualified staff for venue compliance and safety requirements.
Trusted by entertainment venues
Hear from venues and event teams that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Already using another platform?
Many businesses switch to RosterElf from platforms like Deputy for simpler award interpretation, better local support, and lower costs. We make the transition easy.
Switching from Deputy?
See why businesses are moving to RosterElf and how to make the switch.
View guideCompare platforms
Side-by-side comparison of RosterElf with Deputy, Connecteam, and Employment Hero.
View comparisonsSoftware reviews
Independent reviews of workforce management platforms for Australian businesses.
Read reviewsCommon roles in entertainment
Download free job description templates for your entertainment team
Entertainment rostering FAQ
- Yes, RosterElf's rostering software supports event-based scheduling with templates for gigs and multi-day events. Managers can drag-and-drop shifts, check live labour budgets, and use Perfect Match AI to fill roles based on skills and availability.
- Managers can publish open shifts through the app, and available staff receive instant notifications. Staff can accept shifts with one tap, and the communication tools keep everyone coordinated.
- Yes, create reusable roster templates for weekly shows, touring events, and festival seasons. Duplicate successful event rosters and adjust crew size based on venue capacity and production requirements.
- RosterElf's rostering software lets you assign crew to different venues and events. Track who's working where with venue-specific rosters and ensure technical, hospitality, and security roles are covered.
- Yes, RosterElf shows live labour budgets while building rosters. Track costs by event and compare against ticket sales or event budgets using the analytics dashboard to protect margins.
- Use multi-site rostering to manage staff across multiple venues. View all locations from one dashboard and easily transfer crew between venues as needed.
- Yes, create roster templates for concerts, comedy nights, corporate functions, and festivals. Each template reflects the specific crew requirements for that event type.
Compliance resources
Official resources for entertainment and recreation employers in Australia.
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See how RosterElf helps other businesses like yours
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses