Built for venues, festivals, and event teams

Entertainment & events staff rostering, payroll & HR software

Events, gigs, and live entertainment demand flexible scheduling across casual staff, contractors, and volunteers. RosterElf unites rostering, payroll, HR tools, time & attendance, and compliance in one platform. Managers align staffing to demand, control wage spend, and give staff mobile access for availability, swaps, and notifications.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smarter workforce management for entertainment

Why entertainment venues choose RosterElf

RosterElf helps theatres, concert venues, and event organisers cut admin, reduce wage costs, and manage last-minute changes. Here’s why the industry trusts RosterElf:

Plan rosters around gigs and events

Employee rostering for entertainment & events

Template shifts for peak periods

Match staff skills and availability

With RosterElf rostering, managers drag-and-drop shifts, check live labour budgets, and use Perfect Match AI to fill roles based on skills and availability. Templates for gigs and multi-day events help build costed rosters fast while avoiding overstaffing.

Accurate hours across multiple venues

Time and attendance for entertainment staff

Mobile and kiosk clock-ins

Payroll-ready timesheets without disputes

Replace paper timesheets with time & attendance. Staff clock in via mobile or kiosk with GPS/photo verification—capturing start, finish, and breaks across venues. Approved hours flow to payroll-ready timesheets, reducing disputes and ensuring compliance.

Award interpretation automated

Payroll integration for events

Connect to Xero & MYOB

Fast, accurate pay runs

Approved timesheets sync directly to payroll with penalties, overtime, and allowances applied automatically. Payroll integration ensures bar staff, security, ushers, and tech crews are paid correctly and on time—cutting admin and reducing risk.

Approvals update rosters instantly

Leave management in entertainment venues

Handle sudden staff shortages

Keep shows and events covered

With leave management, staff request leave in the app and managers approve with one tap. Rosters update instantly, showing conflicts and available replacements so service and show schedules aren’t disrupted.

Mobile tools for event teams

Mobile apps for entertainment staff

Push notifications, swaps, availability

Reduce no-shows and improve engagement

The RosterElf app keeps staff connected. Casuals confirm shifts, request swaps, and receive instant push notifications. Managers fill open shifts fast and keep large event teams aligned, even across multiple venues.

Real-time updates for teams

Staff communication for entertainment venues

Roster-linked chat

Professional updates in one place

Employee communication ties messages to shifts and roles. Managers send secure updates on show times, safety notices, or role changes—avoiding messy group chats and ensuring accountability.

Track compliance and training

HR compliance for event staff

Stay audit ready

RSA, first aid, inductions

Certificates & Permits tracks RSA, first-aid, and safety inductions with expiry reminders. Managers roster only qualified staff, reducing compliance risk and simplifying audits.

Instant HR answers

Workwise AI for entertainment venues

Fair Work & compliance guidance

Decisions made with confidence

Workwise AI gives managers instant answers on penalty rates, entitlements, and Fair Work compliance. Reduce mistakes, resolve disputes faster, and keep teams consistent across shows and venues.

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4.8 stars by 1570 users

100+ countries

30,000+ users