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Employee Scheduling Software for your Coffee Shop

Make more time for the things that matter – like delicious coffee – with online fast and easy employee scheduling, digital timesheets, and seamless payroll integration.

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A Latte to Love - Transform Your Coffee Shop Staffing with Ease

Sip, Schedule, Succeed - Your Aroma for Staff Management

Craft the Ideal Brew of Productivity with Our Roster Brilliance

Pouring Success into Every Cup, Every Shift

The Employee Scheduling Software easily creates employee schedules with a user-friendly user interface. It helps in building weekly templates to save time on administrative tasks. Adjust schedules on the go as the needs of your coffee shop change. RosterElf handles staff availability for you, so you don't have to chase it by yourself.

The Software integration with payroll can be done with a few clicks and one sip of coffee. The RosterElf's automatic award calculations keep your business compliant and ensure accurate staff payments.

Track your coffee shop's budget while building staff schedules. The budget tracker helps you to make informed decisions and plan required staff accordingly. The Slide bar technology helps in staying within the budget.

weekly roster view

Smarter Schedules with just a few clicks

weekly roster view

Save time with smarter scheduling using RosterElf’s rostering feature that allows you to build employee schedules from anywhere.                           


  • Build weekly schedule templates to save admin time
  • Make adjustments as the needs of your coffee shop change while you’re on-the-go
  • Forget chasing down hourly staff for availability we’ll do it for you. Not only that we match shift swaps with qualified and available staff.

Seamless Payroll Integration

Shift swapping capabilities

Payroll for your coffee shop doesn’t have to be hard. Integrate your chosen payroll solution or accounting software to automate the process.                           


  • RosterElf integrates with major solutions including Xero, MYOB and Sage.
  • Avoid frustrating timesheet mistakes and stop manually counting hours for your café staff with digital timesheets.
  • Automatic award calculations to keep your business fair work compliant and ensure you pay your staff correctly.
Shift swapping capabilities
Approved hours for payroll

Digital Time tracking from anywhere

Approved hours for payroll

Your coffee shop employees can digitally clock in and out of their shifts from the RosterElf time clock app.                           


  • GPS technology that allows staff to clock in from their phones once their on-site.
  • If employees are late or work over-time, they are prompted to leave a comment for you to review when processing payroll.
  • Clock in and out hours are saved to digital timesheets and can exported directly to payroll.

Optimise your Labour costs and save money

Seamless Payroll Integration

Track your coffee shop budget so you can make smarter decisions when building weekly staff schedules.                           


  • Track your labour costs as you build your coffee shop schedule using the live budget tracker
  • Digital time clock and timesheets prevent time theft, saving you money. 
  • Adjust shifts to stay on budget using slide bar technology.
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Seamless Payroll Integration
Coffee Shop Rostering

Coffee Shop Staff Scheduling Software

Why choose RosterElf for your coffee shop?

With smart scheduling, digital timesheets, payroll integration and labour cost tracking you can make more time for the things that matter – growing your business, empowering your employees, and serving great coffee.

Core Challenges

  • Last-minute changes to roster.
  • Tracking labour costs to sales.  
  • Clunky payroll processing.

RosterElf Solutions

  • Make changes to the schedule using the RosterElf mobile app and update staff with SMS and email notifications.
  • Build smarter schedules using the live budget tracking tool.
  • Integrate your payroll solution and avoid human error and save time.


We have the answers.

Does RosterElf calculate coffee shop awards?

When processing payroll, there is automatic award calculation to keep your coffee shop fair work compliant, no matter the size.

How much does RosterElf cost?

With RosterElf, you only pay for the staff that are active in the platform. For more on pricing, click here.

Is the RosterElf mobile app for Android and iOS?

The RosterElf mobile app and time clock app are both Android and iOS friendly.

Can my staff update their own availability?

Café Staff have access to their own availability and can only swap shifts with staff who have the same location settings and qualifications using the ‘Perfect Match’ algorithm.

Can I make last-minute changes to my schedule?

With RosterElf’s rostering feature, scheduling is fast and easy no matter the needs of your business. If things change last-minute, make updates directly from the RosterElf mobile app.

How do I know if staff are on-site at the coffee shop?

When staff clock in using the time clock app, you receive a notification of their arrival. If staff are late they are then prompted for an explanation which is sent through to you.

Does RosterElf have a free trial?

We sure do, Sign up for RosterElf’s 15-day free trial for Coffee Shops that gives you access to all of our features. No credit card needed.

How long does it take to set up RosterElf?

You can get your RosterElf account set up for your coffee shop and start saving time within minutes.

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RosterElf trial today

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            Coffee Shop rostering software