Cafe rostering, payroll & HR software
RosterElf consolidates rostering, scheduling, time tracking, payroll, and HR functions. The platform helps cafe owners manage baristas, kitchen, and floor staff while ensuring award compliance and labour cost control through digital certification tracking and audit readiness.
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Balance bar, kitchen, and floor across peaks
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Track food safety and coffee training
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Integrate with Xero and MYOB
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
Everything you need to manage your café workforce
Six powerful modules working together to simplify café staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Restaurant rostering
Schedule kitchen and floor staff with ease
Build rosters for front-of-house, kitchen, and bar staff. Handle split shifts, casual pools, and last-minute changes common in food service.
- Kitchen shift templates
- Casual staff pools
- Split shift planning
- Multi-venue rosters
Time & attendance
Track hours across your venue
GPS clock-ins ensure staff are on-site. Photo proof prevents buddy punching. Digital timesheets capture every shift accurately.
- Venue clock-in points
- Break compliance
- Photo verification
- Overtime alerts
Payroll integration
Hospitality Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for weekends, public holidays, and late nights under the Hospitality Award.
- Hospitality Award interpretation
- Penalty rate automation
- Xero/MYOB sync
- Split shift calculations
HR for hospitality
Manage seasonal and casual staff
Onboard new staff digitally. Track RSA certificates and food handling. Manage high turnover without the paperwork.
- Digital onboarding
- RSA/Food safety tracking
- Casual contract management
- Leave management
Team communication
Keep your venue team connected
Shift notes for handovers. Instant notifications for roster changes. Team chat for quick coordination during busy service.
- Shift handover notes
- Roster notifications
- Team announcements
- Shift swap requests
Venue analytics
Understand your labour costs
Track labour costs against revenue. See which shifts are overstaffed. Identify patterns to optimise your roster spend.
- Labour cost tracking
- Shift analysis
- Overtime reporting
- Budget vs actual
Employee rostering for cafes
Balance bar, kitchen, and floor across peaks
Drag-and-drop scheduling enables managers to allocate espresso bar, kitchen, and floor coverage with live labour budgeting and skill tagging.
Templates support openers, school-run spikes, takeaway windows, and weekend brunch while maintaining labour percentage targets.
Time & attendance for cafes
Clock-ins at POS, tablet, or mobile
Replace paper timesheets with reliable clock-ins at the counter tablet or on mobile with photo or GPS verification.
Handle grace windows, early cuts, and split shifts—essential for early morning bakers and weekend rushes.
Payroll integration for cafes
Award interpretation automated
Junior rates, higher duties, overtime, allowances, and weekend penalties apply automatically.
Integration with Xero and MYOB ensures baristas, cooks, and floor staff are paid correctly.
Leave management for cafes
Keep espresso bar and floor covered
Staff request leave through the app and approvals instantly update rosters.
The system forecasts time-off against expected service levels and backfills with eligible casuals, protecting key roles during peaks.
Mobile apps for cafe teams
Instant roster updates and offers
Baristas, cooks, and floor staff get live scheduling updates, shift offers, and reminders on mobile.
Managers publish changes instantly and fill gaps fast, reducing no-shows across opening, service, and closing shifts.
HR compliance for cafes
Food safety, allergen, first aid
Track Food Safety Supervisor, allergen training, first-aid, and coffee training with automated expiry reminders.
Ensure only qualified staff are rostered for food handling and service roles.
Trusted by cafes
Hear from cafes that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Already using another platform?
Many businesses switch to RosterElf from platforms like Deputy for simpler award interpretation, better local support, and lower costs. We make the transition easy.
Switching from Deputy?
See why businesses are moving to RosterElf and how to make the switch.
View guideCompare platforms
Side-by-side comparison of RosterElf with Deputy, Connecteam, and Employment Hero.
View comparisonsSoftware reviews
Independent reviews of workforce management platforms for Australian businesses.
Read reviewsRelevant awards for cafes
Stay compliant with Australian Modern Award pay rates
Common roles in cafes
Download free job description templates for your cafes team
Cafe rostering FAQ
- RosterElf handles early morning starts and calculates any applicable early morning penalties. Use roster templates for recurring opening patterns.
- Yes, create separate roster templates for quiet weekday mornings and peak weekend brunch service. Templates save time and ensure consistent coverage for front-of-house and kitchen roles.
- Tag staff by role (barista, server, chef, dishwasher) and use drag-and-drop rostering software to ensure coverage across all areas. Live labour budgets help improve staffing levels while maintaining service quality.
- Yes, auto shift swaps allow staff to trade shifts. The system checks both employees have the required skills before allowing role-specific swaps.
- Labour budgeting shows real-time costs as you build rosters. Compare staffing against expected customer numbers to improve coverage while maintaining profitability during slower weekday periods.
- Yes, copy rosters from previous weeks with one click. Adjust for staff availability changes and save hours recreating schedules for regular breakfast, lunch, and weekend brunch services.
Compliance resources
Official resources for hospitality employers in Australia.
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Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses