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Online Staff Scheduling Software for Café Employees

Conflict-free employee scheduling, digital timesheets and payroll integration giving you more time to focus on growing your café and improving employee engagement.

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The right Roster Software makes sure that you have the right number of baristas and servers at all times. It is highly useful in peak periods and removes the hassle of scheduling shifts for your cafe staff.

Let your baristas have a say in their schedules. The Staff management software allows the employees to place their availability and preferences which helps in promoting an engaged and happier workforce.

Features like share updates, swap shifts, and shift changes foster better team communication.

Monitor staff costs and budget effectively with the help of our software which provides valuable insights into labour expenses helping you pre-plan everything for your financial health.

weekly roster view

Roster with confidence

weekly roster view

Save time and build conflict-free schedules using RosterElf’s rostering feature that allows you to build seamless rosters every time.                           


  • Everything you need to build rosters, wherever you are. 
  • Complete roster compliance with automatic award interpretation
  • Save shift templates to cut down on manual work and admin time.

Seamless and smooth payroll integration

Shift swapping capabilities

RosterElf integrates with your existing payroll software and syncs with your cafés award rules, base rates and more..                           


  • Set-up time is quick and easy so you can start sooner. 
  • Digital timesheets eliminate the need for manual data entry, eliminating human error. 
  • Pick your award and RosterElf will maintain the relevant base rates in your payroll system. 
Shift swapping capabilities
Approved hours for payroll

Digital timesheets

Approved hours for payroll

Café employees can clock in and out of shifts from the RosterElf time clock app.                           


  • GPS technology that allows staff to clock in from their phones once their on-site. 
  • Ensure employees are on-site when you can’t be with clock in and out notifications. 
  • Reduce time theft and cut down labour costs with digital timesheet data. 

Business budget data

Seamless Payroll Integration

Track your businesses budget so you can make smarter decisions when building shifts and café staff schedules.                           


  • Track your café’s labour costs as you build the weekly schedule using the live budget tracker
  • Compare labour costs to revenue and build shifts for busier hours. 
  • Adjust barista and front of house shifts to stay on budget using slide bar technology.
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Seamless Payroll Integration
Cafe Staff Rostering Solution RosterElf

Café Staff Scheduling Software

Why choose RosterElf for your cafe?

Using smart scheduling software including digital timesheets, payroll integration and budget tracking you can save time on admin and focus on expanding your business.

Core Challenges

  • Building schedules across multiple locations
  • Manual entering timesheet data
  • Time consuming payroll

RosterElf Solutions

  • Schedule across multiple locations by presetting where staff can work
  • Accurate digital timesheets
  • Quick and easy payroll integration with the click of a button


We have the answers.

Does RosterElf automatically calculate awards for cafés?

RosterElf integrates with your current payroll software once you have setup the relevant award for your business RosterElf will automatically calculate when processing payroll.

How much does RosterElf cost for cafes?

With RosterElf, you only pay for the staff that are active in the system.

Is there a RosterElf mobile app that my team can use?

RosterElf’s mobile apps and time clock app are both Android and iOS friendly making them perfect for your café’s employees.

Can my staff update their own availability?

Staff have access to their own availability and can only swap shifts with staff who have the same cafe location settings and position using the ‘Perfect Match’ algorithm.

Can I make last-minute changes to my schedule?

The rostering feature makes scheduling fast and easy no matter the needs of your business. If things change last-minute, make updates directly from the palm of your hand using the RosterElf app.

How do I know baristas and front of house staff are on-site?

When your café staff clock in using the time clock app, you receive a notification of their arrival.

Does RosterElf have a free trial?

Sign up for RosterElf’s 15-day free trial that gives you access to all of our features. No credit card needed.

How long does it take to set up RosterElf?

You can get your RosterElf account set up for your café or restaurant and start saving time in about 10 – 15 minutes. We also offer free onboarding support so we’re happy to help you get started.

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            Cafe Staff Rostering Solution RosterElf