Built for swim schools and aquatic centres

Swim school staff rostering, payroll & HR software

Swim schools manage class timetables, lifeguards, and reception teams while ensuring compliance and safety. RosterElf combines rostering, payroll, HR tools, time & attendance, and leave in one platform so managers can align rosters to enrolments, control labour costs, and give staff mobile access for availability, swaps, and notifications.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for swim schools

Why swim schools choose RosterElf

RosterElf helps swim schools cover pools, lessons, and reception shifts with compliant scheduling and streamlined payroll. Here’s why managers trust RosterElf:

Align rosters to class timetables

Employee rostering for swim schools

Keep pools and lessons covered

Plan terms, holiday intensives, and weekends

RosterElf’s rostering software helps managers align instructors, lifeguards, and receptionists to class enrolments. Drag‑and‑drop scheduling, live labour budgets, and reusable templates make it easy to plan term timetables, school‑holiday intensives, and weekend peaks. Costed rosters reduce admin and maintain compliance with safety and ratio requirements.

Accurate hours for compliance

Time and attendance for swim school staff

Mobile and kiosk clock‑ins

Payroll‑ready timesheets without disputes

Replace paper sign‑in sheets with time & attendance. Instructors and lifeguards clock in/out via mobile or kiosk with GPS/photo verification. Approved hours generate payroll‑ready timesheets, ensuring compliance with breaks and awards while reducing disputes.

Award compliance simplified

Payroll integration for swim schools

Connect to Xero & MYOB

Fast, accurate pay runs

Approved timesheets feed directly into payroll with allowances, overtime, and penalties applied automatically. Payroll integration ensures staff are paid accurately and on time. Managers save admin time, eliminate re‑keying, and stay compliant with education and aquatic awards.

Approvals that sync instantly

Leave management for swim schools

Maintain coverage during absences

Keep pools, classes, and reception staffed

Staff request leave through the app and managers approve with one tap. Leave management updates rosters automatically to keep pools, classes, and reception covered during holidays or training. Automated updates reduce last‑minute scrambles and protect student experience.

Staff access anywhere

Mobile apps for swim schools

Real‑time notifications and swaps

Reduce no‑shows and improve reliability

Managers publish roster changes instantly, and staff are notified via mobile. With mobile rostering, instructors, lifeguards, and receptionists can confirm availability, swap shifts, and accept open shifts. Real‑time communication reduces no‑shows and keeps staff aligned.

Track licences and training

HR compliance for swim schools

Stay audit‑ready for safety regulations

WWCC, CPR, and first‑aid training

HR tools store Working With Children Checks, CPR, and first‑aid training with automated expiry reminders. Managers ensure only qualified staff are rostered, lowering compliance risk and keeping swim schools audit‑ready for safety and education regulations.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Yes. Rosters accommodate all employment types with automatic award interpretation on approved timesheets.
Yes. Penalties, allowances, and overtime are applied automatically to ensure compliance.
Yes. Managers can roster across multiple pools, share staff, and standardise rosters.