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Easy, Reliable Online Scheduling for Swim Schools

RosterElf makes managing your swim school staff a breeze. Swim schools of all sizes across Australia use online rostering software to schedule staff across multiple locations, process payroll and build smarter rosters with a live budget tool.

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Swim School Scheduling App Features

Wave of Change: RosterElf's Role in Modernising Swim Schools

Advanced Scheduling for Aquatic Education

Swimming Towards Success

Swimming school roster software | RosterElf
  • RosterElf's user-friendly platform enables simple staff scheduling, real-time budgeting, and seamless payroll integration as just as a simple stroke. 

  • Swimming schools can use RosterElf's digital time clock for accurate attendance tracking, reducing time-consuming paperwork. 

  • With mobile app support, swimming school managers can handle rosters and staff availability on the go, enhancing operational flexibility. 
Swimming school roster software | RosterElf
weekly roster view

Real-Time Staff Availability

weekly roster view

Our staff availability feature makes scheduling your driven and passionate swimming teachers fast and easy.                           


  • Swimming teachers, whether full-time or part-time, have complete access to keep their availability up to date.
  • Your team can quickly change their availability on the go using the online swim school roster app.
  •  Our ‘perfect match’ algorithm quickly matches you with qualified swimming instructors available for open shifts.

Automatic Shift Swaps

Shift swapping capabilities

Save time on manual and time-consuming tasks when scheduling staff every week and quickly roster with RosterElf schedule templates.                           


  • Adjust your swim instructor roster to match your weekly labour cost budget with live updates as you build.
  • If you’re swim school class schedule is the same every week, use our roster templates to save time and schedule better.
  • Make changes to the staff schedule as bookings come in, and update your team immediately with SMS and email notifications.
Shift swapping capabilities
Approved hours for payroll

Transparent Time and Attendance

Approved hours for payroll

Make it easy for staff to clock in and out of shifts using RosterElf’s touchless digital time clock app. It’s a fast and reliable way for staff to track hours worked.                             


  • Swim school staff can clock in and out of shifts hygienically using the mobile-friendly app.                             
  • View real-time attendance, including who’s late, on break, and teaching a class.                              
  • Approve timesheets and verify hours worked at the end of each shift with one click.

Seamless Payroll Integration

Seamless Payroll Integration

Save administrative time with RosterElf’s innovative payroll integration feature.                           


  • See award calculations as you build your staff schedule.
  • Export timesheets to your payroll solution to ensure staff are paid accurately and on time.
  • Remain fair work compliant with automatic award calculation when employees submit their timesheets.
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Seamless Payroll Integration
Swimming Centre Rostering

Swimming School Staff Scheduling Software

Why choose RosterElf for your swim school staff?

RosterElf is an affordable cloud-based swim school scheduling software that helps streamline administrative tasks so that you can focus on growing your business and helping your clients. Scheduling staff across multiple swim school centres is now as easy as clicking a button.

Core Challenges

  • Paper timesheets and manually counting staff hours 
  • Keeping track of wage costs and business budget
  • Finding the best available swim teachers for each class

RosterElf Solutions

  • Accurate digital timesheets and time tracking app
  • Real-time business data to make informed decisions
  • ‘Perfect Match’ algorithm to match rosters with qualified staff


We have the answers.

Can I track staff clock in and clock out data?

Using the RosterElf time clock app, you have full transparency into when staff clock in, clock out, take a break, arrive late and work overtime. In addition, staff can leave a comment explaining why the hours worked are different to the rostered time.

How long does it take it to set up?

Your RosterElf account can be set up and save you time on manual administrative tasks in less than 10 minutes.

Can I get rid of paper timesheets?

With RosterElf’s digital time and attendance feature, you no longer need paper timesheets. Instead, with the click of a button, staff can submit hours worked, you can approve hours on the go and then export approved hours to your integrated payroll solution.

Are swim school awards automatically calculated?

Using the 122 awards found on the Fair Work Australia website, swim school awards can automatically calculate when applied to your account.

How can I schedule specific swim instructors to certain classes?

After uploading your staff into the RosterElf portal, you can assign specific locations and roles to each swim instructor. That way, only qualified staff are shown as an option when you’re building the schedule or when staff request a shift swap.

Can swim teachers submit leave requests on the app?

Swim teachers can request leave directly in the app. You can then send SMS or email notifications of the decision.

How many swim centre locations can I schedule to?

With RosterElf, you can schedule to an unlimited number of locations and across an unlimited number of roles.

How much does a swim school rostering software cost?

RosterElf only charges you per active employee on the platform.

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            Swimming Centre Rostering