What makes RosterElf Australia’s best rostering software?

RosterElf is highly rated on Google and Xero, trusted by big brands, and offers a simple yet powerful platform that combines rostering, staff availability, and time tracking. It saves businesses time and effort in staff management.

Is RosterElf affordable for small businesses?

Yes, RosterElf offers transparent and affordable pricing starting at $4.50 + GST per employee, per month. It’s designed to be budget-friendly while providing robust functionality for managing staff.

Can I try RosterElf before committing to a plan?

Absolutely! RosterElf offers a free trial with no credit card required, allowing you to explore the platform before choosing a plan.

What types of businesses use RosterElf for rostering?

RosterElf is used by a variety of businesses, from small cafes and retail stores to larger organizations like AQWA, Coffee Club, and IGA. It’s flexible and scalable for different industries.

Does RosterElf integrate with other software?

Yes, RosterElf integrates with other platforms such as Xero for seamless payroll and accounting, making the app even more efficient for business operations.

Is the RosterElf app easy to use for non-tech-savvy staff?

Definitely! RosterElf’s app is designed for ease of use, making it simple for staff of all skill levels to navigate, update availability, and view shifts.

How can I book a demo of RosterElf?

You can easily book a demo through the RosterElf website, where you'll get a walkthrough of the platform and a chance to see how it can streamline your staff management.

Does RosterElf offer support during the setup process?

Yes, RosterElf offers full setup assistance to ensure the system is configured to your business’s needs, so you can get started without any hassle.

Can I get help with complex rostering advice from RosterElf?

Absolutely. RosterElf’s support team is equipped to assist with both basic queries and more complex rostering advice, ensuring you get the most out of the platform.

How can RosterElf save my business time on staff scheduling?

RosterElf’s software simplifies staff scheduling by integrating availability, rostering, and time tracking into one platform. This eliminates manual scheduling errors and saves hours each week for managers.

Why do big brands like IGA and Sydney Fringe Festival trust RosterElf?

Big brands trust RosterElf because of its scalability, reliability, and proven track record in handling complex scheduling needs. It’s designed to grow with businesses while keeping the process simple.

Can RosterElf handle rostering for larger teams?

Yes, RosterElf is scalable and designed to accommodate both small teams and large enterprises with complex rostering needs, making it suitable for businesses of all sizes.

What tools does RosterElf offer to simplify rostering?

RosterElf offers a variety of tools such as automatic rostering, time and attendance tracking, staff availability management, and payroll integration to streamline the rostering process and reduce manual work.

Can I manage staff availability and time tracking within RosterElf?

Yes, RosterElf’s tools allow managers to handle staff availability, roster creation, and time tracking all within one platform, ensuring accuracy and reducing the risk of scheduling conflicts.

What automation tools does RosterElf offer?

RosterElf’s automated rostering tools allow you to assign shifts based on availability, preferences, and compliance with award conditions, saving hours of manual work each week.

staff management software

Australia’s best employee rostering solution

Simple yet powerful platform
Best-in-class support
Top-rated on Google and Xero
Trusted by big brands
Fair pricing for small business

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4.8 stars, 1570 ratings

Best-rated rostering software on Xero and Google.

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Why we’re Australia’s best rostering software

Employee rostering made easy

Voted best by users

Best online staff roster system

We combine affordability, simplicity, and robust features tailored to meet your business needs. Experience efficient workforce management with flexible scheduling, award interpretation, and real-time attendance tracking.

Why RosterElf is the Best Online Staff Rostering Tool

RosterElf is the ideal solution for businesses looking to streamline their staff rostering and scheduling processes. Whether you need an employee rostering tool or a comprehensive roster management system,

We offer a suite of features designed to optimise workforce scheduling. As one of the best staff roster systems, our platform simplifies the creation, management, and adjustment of rosters, ensuring your team’s hours are fairly distributed and in compliance with business needs.

Our roster making software is easy to use and comes with flexible award interpretation, helping you stay compliant with pay rules. RosterElf's electronic rostering systems automate many of the tedious tasks associated with staff scheduling, saving managers valuable time and reducing manual errors. It is the go-to solution for businesses seeking the best staff rostering software or those looking for a powerful roster management app.

In addition to core scheduling features, RosterElf offers highly efficient employee shift rostering software, enabling managers to track attendance and manage shifts across multiple locations.

The system also functions as an online roster app, providing a seamless experience across all devices, including our roster management iOS app.

If your business is looking for the best staff roster app or shift roster application, RosterElf's features are designed to meet your needs.

Whether you’re using our work roster template for initial setup or our rostering app for day-to-day operations, RosterElf enhances your ability to manage shifts efficiently while keeping employees happy and accountable.

Key Benefits of choosing RosterElf:

Comprehensive roster management: Create and manage employee schedules with ease using our powerful roster management software.
Award interpretation compliance: RosterElf handles complex pay rules, ensuring compliance and accuracy.
Accessible from anywhere: The system functions as a fully integrated online roster app, allowing you to manage staff remotely.
Real-time shift management: Track employee attendance and manage shift changes with ease using our employee roster management system.
Time-saving automation: Eliminate manual rostering tasks with our shift roster software, reducing errors and saving hours of admin work.

With RosterElf, businesses of all sizes can take advantage of the best staff rostering systems and shift roster software, making it easier than ever to manage your team efficiently.

Simplicity

Simple, intuitive staff schedules

Our tool is designed with a clean, intuitive interface, allowing managers and staff to quickly navigate and make updates with ease.

Why RosterElf is Simple and Intuitive to Use

RosterElf is designed with simplicity and ease of use at its core, making it the perfect tool for managers and staff alike.

The clean, straightforward interface ensures that both managers and employees can easily navigate the platform, allowing them to complete tasks quickly and efficiently. From creating and updating rosters to managing shift swaps and last-minute scheduling changes,

RosterElf prioritizes a seamless experience, enabling users to get in, make updates, and get out with minimal effort.

Our mobile-first design means that RosterElf can be accessed from anywhere via a range of apps, ensuring that managing shifts and rosters can be done on the go. Whether you're in the office or on the move, RosterElf is accessible across devices, allowing for quick updates and real-time access to rosters and employee availability. Shift swaps, late changes, and time-off requests are all easily handled with just a few clicks, keeping your operations running smoothly without unnecessary complexity.

Key Reasons Why RosterElf is Simple and Intuitive:

Clean, User-Friendly Interface: Designed to be intuitive, the platform allows managers and staff to navigate effortlessly, reducing training time and minimising user frustration.
Quick and Efficient Updates: Managers can easily create, update, and adjust rosters in seconds, handling last-minute requests or shift swaps with just a few clicks.
Mobile-Friendly Design: With dedicated apps available for smartphones and tablets, RosterElf ensures that scheduling can be done from anywhere, making it perfect for managers and staff on the move.
Simplified Shift Swaps: Employees can request shift swaps directly through the platform, while managers can approve changes instantly, ensuring smooth and fast rostering adjustments.
Real-Time Notifications: Managers and employees receive real-time notifications of any scheduling changes, ensuring everyone is on the same page without delay.
Less Administrative Overhead: The streamlined design and automation tools reduce the need for time-consuming administrative tasks, allowing businesses to focus on more strategic operations.
Accessibility Across Devices: Whether using the desktop version or the mobile apps, RosterElf is designed to be responsive and accessible, giving you complete control over scheduling from any device.

By prioritising simplicity, mobility, and ease of use, RosterElf ensures that both managers and employees can handle all aspects of scheduling without the hassle, allowing businesses to run more efficiently.

Quick adjustments

Drag and drop scheduling

Drag, drop, done! Quickly swap shifts between employees with ease. This feature ensures balanced workloads, avoids burnout, and keeps your team’s hours in check—all while saving you time and hassle.

Drag-and-Drop Shift Management with RosterElf

RosterElf’s drag-and-drop shift scheduling feature offers managers a seamless way to assign, adjust, and optimise employee schedules with minimal effort.

This intuitive tool allows managers to assign shifts to employees, review their hours, and easily shift coverage by dragging and dropping shifts between staff members or across different days.

The visual layout gives an immediate overview of staffing levels, helping to prevent overstaffing or gaps in coverage while ensuring that all shifts are shared fairly and efficiently.

Once shifts are assigned, managers can also review total hours for each employee and move shifts to balance workloads and comply with legal working hour limits.

This system is designed to prevent employee burnout and ensures no one is scheduled beyond the maximum allowed hours, enhancing overall team well-being and productivity.

Key Benefits of RosterElf’s Drag-and-Drop Shift Scheduling:

Optimised Shift Coverage: Easily move shifts between employees or days to ensure the right coverage for each shift without overstaffing or leaving gaps.
Balanced Workloads: Prevent employee burnout by ensuring shifts are evenly distributed, avoiding excess hours for any individual while maintaining compliance with labor laws.
Legal Compliance: Automatically monitor and ensure no employees exceed the maximum legally allowed working hours, helping you stay compliant with workplace regulations.
Improved Flexibility: Quickly adapt to last-minute changes, such as staff availability or unforeseen shift swaps, with just a drag-and-drop action, making scheduling more responsive and efficient.
Increased Fairness: Share shifts equally among employees, ensuring a fair distribution of hours and workloads across your team.
Real-Time Overview: Managers can easily view total hours assigned to each employee and adjust accordingly to maintain balanced shifts and avoid scheduling conflicts.
Time-Saving: Eliminate the need for manual adjustments, spreadsheets, or reassigning shifts one by one. With drag-and-drop, scheduling becomes faster and more streamlined.
Reduced Errors: The intuitive visual layout minimizes scheduling mistakes, ensuring accurate rosters and clear visibility into each employee’s workload.

RosterElf’s drag-and-drop shift scheduling simplifies the entire scheduling process, helping businesses optimize their workforce management while keeping employees engaged and reducing administrative overhead.

Roster Templates

Templates for easy scheduling

Our roster template system allows businesses to save and reuse roster templates, significantly reducing time spent on building work schedules.

How Roster Templates Work with RosterElf

If your business runs on a fairly consistent roster that only requires minor adjustments week to week, RosterElf's scheduling template system is designed to save you significant time and effort. Whether you're dealing with recurring periods like school holidays, long weekends, or special events like functions, RosterElf allows you to save multiple roster templates for easy reuse.
With this feature, you can create and save as many templates as you need, tailored for different scenarios. When it’s time to create a new roster, simply select the most relevant template, upload it, and make any necessary adjustments. The system allows for quick and easy customization, ensuring your roster fits the current staffing needs perfectly.
Additionally, RosterElf's built-in AI tool automatically scans for potential conflicts, such as staff members who are unavailable or on leave, and suggests suitable replacements. This streamlines the entire scheduling process, ensuring that your roster is fully optimized and ready to publish with just a few clicks.
Key Benefits of RosterElf’s Roster Templates:

Time-Saving Automation: Quickly apply saved templates to new rosters, reducing the need to start from scratch each week. Adjustments are simple, saving managers hours of scheduling time.
Customizable for Various Periods: Save templates for different scenarios—like school holidays, special events, or seasonal variations—allowing you to pull up the most appropriate schedule whenever needed.
AI Conflict Detection: The system’s AI tool automatically checks for any scheduling conflicts, such as employees being on leave or unavailable, and suggests suitable replacements to keep your roster running smoothly.
Simplified Adjustments: Once a template is uploaded, making tweaks to specific shifts or employees is quick and easy, allowing managers to fine-tune rosters in minutes.
Unlimited Templates: Save as many templates as your business needs, ensuring you’re prepared for any situation. From regular weeks to busy periods, simply select and upload the relevant template to stay ahead.
Increased Accuracy: The automated conflict detection minimizes the risk of errors, ensuring you avoid scheduling issues and that all shifts are covered properly.
Improved Flexibility: Even with a template in place, the system remains flexible, allowing managers to respond quickly to last-minute changes and reassign shifts as necessary.
Better Team Management: Ensuring that shifts are distributed fairly and without conflict leads to more engaged and satisfied employees, boosting overall workforce morale.

With RosterElf’s roster templates, you not only save time but also gain the flexibility to adapt quickly to changing staffing needs, all while ensuring compliance and maintaining a well-balanced team schedule.

Artificial Intelligence

AI-powered rostering

Our advanced AI algorithms streamline the scheduling process by analysing employee availability, workload preferences, and shift requirements.

How RosterElf’s AI Perfect Match System Works

Managing shifts can be a complex task, especially when you have to keep track of which employees are qualified, available, and not on leave for each shift. RosterElf’s AI Perfect Match system simplifies this by automating the process and suggesting the best-suited employees for each shift, known as "perfect matches."

The system works by analysing key shift details you input, such as the date, time, and required position. Once this data is entered, RosterElf’s software automatically scans your employee pool and identifies the ideal candidates based on their qualifications, availability, and current leave status.

Managers can then review a list of suggested employees, along with their hourly costs, and quickly assign shifts based on the optimal match.

This feature streamlines shift planning and ensures that you always have the right people in place without the hassle of manually checking schedules or qualifications. It’s designed to reduce errors, speed up scheduling, and guarantee that staff assignments are fair and efficient.

Key Benefits of RosterElf’s AI Perfect Match System:

Speed and Efficiency: Quickly find the right employees for each shift without manually reviewing availability or qualifications, saving time on scheduling.
Reduced Errors: Automatically avoid assigning staff who are on leave or unavailable, minimizing scheduling conflicts and ensuring smooth operations.
Optimized Staffing: The system ensures that shifts are assigned to the best-suited employees, taking into account qualifications and availability, resulting in better workforce performance.
Cost Transparency: Review hourly costs for each suggested match, allowing managers to assign shifts while keeping payroll budgets in check.
Fair Shift Distribution: The AI system helps ensure shifts are distributed fairly across employees, preventing burnout and overworking key team members.
Improved Compliance: By matching shifts to qualified employees, the system ensures compliance with job requirements and legal work hour limits.
Enhanced Workforce Productivity: By placing the right employees in the right roles at the right times, you maximize productivity and maintain optimal service levels.

RosterElf’s AI Perfect Match system takes the complexity out of scheduling, allowing businesses to focus on more strategic tasks while ensuring their staff is managed efficiently and fairly.

Best Workforce Management tool

Staff management software

Employee Leave

Leave management software

Employees can easily request leave through the RosterElf app by selecting their dates and submitting for manager approval, eliminating manual paperwork and ensuring swift communication.

How RosterElf’s Employee Leave Management System Works

RosterElf’s employee leave management system makes requesting, tracking, and managing leave simple and efficient for both employees and managers. Employees can easily submit their leave requests digitally through their RosterElf account, including details such as the dates and reasons for the leave. Once submitted, managers receive notifications, allowing them to review the request in real time.
Managers can quickly assess how the leave will impact staffing coverage during the requested period. With just a click, they can either approve or decline the request. Employees are promptly notified of the decision, and once approved, RosterElf automatically marks the employees as on leave within the system. This feature eliminates the risk of rostering errors by providing clear warnings when attempting to schedule employees who are unavailable, ensuring optimal shift coverage.

Key Benefits of RosterElf’s Employee Leave Management System:

No More Manual Requests: The system eliminates the need for manual leave request forms or paperwork, streamlining the process for both employees and managers.
Clear Approval Process: Managers can easily review, approve, or decline leave requests with full visibility of coverage impacts, ensuring well-informed decisions.
Error-Free Rostering: Automatic warnings when employees are marked as on leave prevent accidental scheduling errors and ensure shifts are always covered appropriately.
Employee Satisfaction: A clear and efficient leave request process keeps employees happy by providing transparency and timely responses to their requests.
Payroll Accuracy: Approved leave is seamlessly integrated into the system, ensuring that any leave taken is correctly recorded in payroll, preventing discrepancies.
Time-Saving Automation: The automated system reduces the time spent managing leave, allowing managers to focus on other essential tasks while maintaining a organised team.

RosterElf’s employee leave management system simplifies what used to be a manual, error-prone process, ensuring smoother operations, happier employees, and a more efficient workplace.

Availability Management

Employee work preferences and availability

Allow employees to set their preferred working days and times to reduce manual tracking and helps meet staffing needs while supporting employees’ work-life balance.

How RosterElf’s Staff Availability and Shift Preference System Works

RosterElf’s staff availability and shift preference system provides a flexible and automated solution for managing employee schedules.

Employees can easily input their preferred workdays and times or specify when they are unavailable, offering full control over their shift preferences. This information is then automatically integrated into RosterElf’s AI-powered Perfect Match system, which cross-references employee availability with the shifts that need to be filled.

When creating a new roster, the system suggests employees who are both qualified for the role and available to work during the proposed shift time and day. This makes scheduling seamless, especially for businesses with casual or part-time employees, those with multiple jobs, or students balancing work and study commitments.

Key Benefits of RosterElf’s Staff Availability and Shift Preference System:

Improved Work-Life Balance: Employees can manage their work hours around personal commitments, ensuring a healthier work-life balance and increasing job satisfaction.
Reduced Scheduling Conflicts: The automated system eliminates manual tracking and potential scheduling conflicts, ensuring employees are only rostered when they’re available.
Efficient Shift Matching: RosterElf’s AI suggests only qualified staff who are available for each shift, ensuring that all positions are filled correctly and efficiently.
No Manual Requests or Paperwork: The digital system simplifies the process of tracking employee availability and preferences, reducing the need for managers to handle manual requests.
Simplified Management of Casual and Part-Time Workers: Easily handle employees with irregular availability, such as those with second jobs or study commitments, making it easier to manage a diverse workforce.
Increased Employee Satisfaction: Giving employees control over their shift preferences helps boost morale and engagement, leading to a happier, more motivated team.
Better Coverage and Efficiency: By automatically matching available employees with the right shifts, businesses can ensure optimal coverage and reduce the risk of understaffing.

RosterElf’s availability and shift preference system provides an efficient way for businesses to meet their staffing needs while accommodating employee preferences, ensuring smoother operations and happier employees.

Shift Swaps

Fast and easy shift swaps

Our shift swap request system lets employees request changes through the app, eliminating phone calls and manual coordination.

How RosterElf’s Employee Shift Swap Request System Works

RosterElf’s employee shift swap request system offers businesses a flexible, automated solution to manage shift changes. This optional feature can be toggled on or off depending on the specific needs of your business. When activated, it allows employees to request shift swaps for future rostered shifts directly from the RosterElf app, eliminating the need for calls to managers or manually coordinating with other staff.

When an employee requests a shift swap, the system automatically scans the employee database for other staff members who are both qualified and available to work during the specific shift time. It then sends out an offer to those employees, inviting them to take the shift.

Once another employee accepts the offer, the request is sent to the manager for final approval, ensuring full control over any changes.

Managers can approve the swap with one click or reassign the shift to another employee if needed.

Throughout the process, employees are kept informed of the status of their requests, and rosters are automatically updated once the shift swap is approved, ensuring accurate scheduling and eliminating confusion.

Key Benefits of RosterElf’s Shift Swap System:

No More Phone Calls for Shift Changes: Employees can request swaps directly through the app, saving time and reducing the need for managers to manage calls or text requests.
Automated Employee Matching: The system automatically identifies qualified, available staff to take the shift, speeding up the process and ensuring the right people are offered the swap.
Manager Control: Managers maintain full control over all shift swaps, with the ability to approve or decline requests and make any necessary adjustments.
Clear Communication: Employees are notified at every stage of the shift swap process, ensuring they stay informed and preventing miscommunication.
Error-Free Scheduling: The automated updates to the roster once swaps are approved help prevent confusion or errors, ensuring that all shifts are covered.
Flexibility for Staff: Employees can manage their schedules more easily, leading to higher satisfaction and improved work-life balance.
Increased Efficiency: By automating the shift swap process, managers can focus on higher-level tasks while ensuring smooth, error-free scheduling.

RosterElf’s employee shift swap request system streamlines the process, making it easier for both employees and managers to manage shift changes efficiently, without the risk of miscommunication or scheduling errors.

Time and attendance

Employee time clock software

Accurate Attendance

Mobile GPS time clock app

RosterElf’s employee time clock software allows staff to clock in and out using our GPS-enabled smartphone app, ensuring real-time location verification and precise attendance tracking.

How Our GSP Phone Time Clock Software Works

With RosterElf’s employee time clock software, staff can easily clock in and out for their shifts using a GPS-enabled smartphone app.

This feature allows employees to register their attendance from any location, providing precise, real-time tracking of work hours.

The system is designed to verify the exact location of employees when they clock in and out, ensuring compliance and preventing time theft or incorrect attendance records.

In addition to the mobile app, RosterElf also offers an optional tablet kiosk for businesses looking to centralize their time and attendance management in specific locations.

Whether employees clock in using their smartphone or a tablet kiosk, the system provides a seamless experience that enhances accuracy and streamlines payroll processes.

This digital time clock system integrates easily into your workflow, automating attendance management and improving overall operational efficiency. From tracking work hours to simplifying payroll calculations, RosterElf’s solution ensures you have the most accurate data, helping you maintain compliance with labor laws and providing complete transparency for both managers and employees.

Key Benefits of RosterElf’s Employee Time Clock Software:

GPS-Enabled Clock-In/Out: Employees can clock in and out from any location using a GPS-enabled smartphone app, ensuring accurate attendance tracking.
Real-Time Location Verification: The system automatically verifies employees' locations, preventing time theft and ensuring employees are at the right place during shifts.
Automated Attendance Management: With real-time data and automated time tracking, you can streamline attendance records and minimize manual errors.
Tablet Kiosk Option: For businesses that prefer centralized clocking systems, RosterElf also offers a tablet kiosk, giving you flexibility in managing attendance from fixed locations.
Enhanced Payroll Accuracy: By automatically tracking work hours and providing accurate timesheets, the system ensures payroll is calculated correctly, reducing disputes and saving administrative time.
Compliance and Transparency: The system ensures compliance with labor laws, including break times and overtime, and provides full transparency for both employees and managers.
Improved Productivity: With automated time tracking, employees spend less time dealing with manual clock-ins, allowing them to focus on their work while ensuring managers have full visibility over shift attendance.

RosterElf’s employee time clock software is designed to make attendance tracking simple, efficient, and accurate, offering flexibility for both employees and businesses, while ensuring compliance and boosting operational efficiency.

Tablet App

Time Clock Kiosk App

RosterElf’s tablet kiosk time and attendance system turns any iOS or Android tablet into a centralised digital clock-in/out tool, automating attendance tracking for businesses without the need for expensive hardware.

How RosterElf’s Tablet Kiosk Time and Attendance System Works

RosterElf offers an easy-to-use tablet app for businesses seeking a centralised kiosk time and attendance system.

Designed for both iOS and Android tablets, this system transforms any mounted tablet into an efficient digital time clock for employees to clock in and out of their shifts.

Once set up, it acts as a seamless work time tracking tool, providing accurate, real-time attendance management for your business without the need for costly hardware installations.

The tablet app is ideal for businesses looking to automate their employee punch clock system, allowing staff to clock in and out quickly while managers benefit from the automatic tracking of work hours.

By mounting the tablet at a convenient location in the workplace, businesses can centralize attendance management, making it easier to track employee hours, reduce manual errors, and streamline payroll processes.

Key Benefits of RosterElf’s Tablet Kiosk System:

No Expensive Hardware Required: Simply download the app to any iOS or Android tablet, eliminating the need for costly punch clock hardware systems.
Wall-Mounted Options for Businesses: The tablet can be easily mounted in a central location, offering a secure and accessible kiosk system for staff to clock in and out.
Automatic Time and Attendance Tracking: The app records employee clock-ins and outs in real time, ensuring precise and reliable timekeeping without the need for manual data entry.
Streamlined Attendance Management: This system automates work time tracking and attendance, allowing businesses to focus on operations while ensuring all shifts are properly recorded.
Easy App Updates: With the app-based system, updates are simple and automatic, ensuring that your kiosk always operates with the latest features and improvements without any manual intervention.
Real-Time Data Syncing: Employee attendance data is instantly synced with the cloud, enabling managers to access up-to-date information from anywhere, ensuring better visibility and control over staff scheduling.
Enhanced Payroll Accuracy: By tracking attendance automatically, the system reduces payroll errors and ensures employees are compensated for the exact hours worked.
Perfect for All Business Sizes: Whether you run a small business or manage a large workforce, the tablet kiosk system offers a scalable and cost-effective solution for managing time and attendance.

RosterElf’s tablet kiosk time and attendance system provides businesses with a cost-effective, easy-to-implement solution to automate and streamline employee attendance management, making it perfect for companies looking to improve efficiency without the need for expensive hardware investments.

Shift Notes

Accurate timesheets with shift notes

Allows employees to leave notes directly in the time clock system when working outside their scheduled hours, ensuring managers have all the necessary information to finalise timesheets accurately.

How RosterElf’s Employee Shift Notes Feature Works

RosterElf’s time and attendance platform—available on both GPS-enabled smartphones and tablet kiosks—offers a feature that prompts employees to leave notes or comments when they work outside of their scheduled shift times.

Whether employees need to stay late due to unforeseen issues or leave early for personal reasons, this feature ensures that any deviation from the planned schedule is clearly documented.

This system helps managers gather all relevant information to accurately finalize timesheets for payroll. By prompting employees to log notes directly into the system, it eliminates the need for manual paperwork, phone calls, or follow-up messages.

Managers can review these notes in real-time, helping them maintain clear oversight of any shift discrepancies and keep the payroll process as smooth and transparent as possible. This feature also keeps employees accountable, fostering a more transparent work environment.

Key Benefits of RosterElf’s Employee Shift Notes Feature:

Automated Note Prompting: Employees are automatically prompted to leave a note when working outside of planned shift times, ensuring that all relevant information is captured without delay.
Improved Payroll Accuracy: By providing detailed shift notes, managers have all the information needed to finalize timesheets accurately, reducing the risk of payroll errors.
No Need for Paperwork: The system digitizes the process, eliminating the need for manual note-taking, paperwork, or follow-up messages to track changes in shift hours.
Real-Time Manager Oversight: Managers can view employee notes in real-time, allowing them to respond quickly to shift changes or issues that arise unexpectedly.
Enhanced Accountability: Employees are held accountable for any deviations from scheduled hours, promoting a transparent and responsible work environment.
Efficient Communication: The shift note feature provides a streamlined way for employees and managers to communicate about shift changes, reducing miscommunication and improving operational efficiency.
Easily Manage Overtime: When employees work overtime due to unforeseen circumstances, these notes provide valuable context, helping managers review and approve the extra hours worked.
Simplifies HR Processes: By capturing all necessary information about shift changes within the system, the need for additional paperwork or phone calls is eliminated, making HR processes more efficient.

RosterElf’s employee shift notes feature ensures accurate and accountable time tracking, giving managers the information they need to finalise payroll efficiently while promoting transparency and responsibility within the team.

Live time clock app

Monitor employee attendance

Managers live time clock dashboard give the ability to monitor employee attendance in real-time across multiple sites, providing instant visibility of who has clocked in, who is on break, and who may be running late.

How RosterElf’s Live Dashboard for Employee Attendance Works

RosterElf’s live dashboard gives managers real-time visibility into employee attendance, allowing them to monitor clock-in and clock-out events from anywhere, across multiple sites and locations. This powerful tool provides instant updates on who has clocked in, who is on break, and who may be running late, helping managers stay on top of workforce management in real time. With a quick glance, managers can view the attendance status of their team members, which ensures swift responses to any potential issues or scheduling gaps.
The live dashboard is designed to enhance operational efficiency, allowing managers to address attendance issues, such as tardiness or absenteeism, as they occur. This real-time insight fosters greater accountability among employees and enables managers to make informed decisions that keep productivity high and operations running smoothly.

Key Benefits of RosterElf’s Live Dashboard:

Real-Time Attendance Monitoring: Instantly view employee clock-in and clock-out events across multiple locations, helping managers stay informed of attendance status in real-time.
Immediate Visibility of Breaks and Late Arrivals: The dashboard shows who is currently on break or running late, allowing managers to quickly adjust schedules or address any attendance concerns.
Improved Accountability: By providing a live view of attendance, the dashboard holds employees accountable for adhering to their scheduled shifts, reducing tardiness and unapproved absences.
Enhanced Workforce Management: Managers can make immediate adjustments to shifts or staffing levels when issues arise, ensuring smoother operations and maintaining productivity.
Multi-Site Oversight: For businesses with multiple locations, the dashboard consolidates employee attendance data into one easy-to-use interface, giving managers comprehensive oversight across all sites.
Faster Response to Scheduling Issues: With live updates, managers can quickly resolve scheduling conflicts or unplanned absences, minimizing disruptions to business operations.
Streamlined Communication: The dashboard simplifies the communication between managers and employees regarding attendance, helping resolve issues faster and ensuring the right staff are in the right place at the right time.
Better Planning and Reporting: Real-time data allows managers to plan ahead more effectively, ensuring they are always prepared for potential staff shortages or unexpected scheduling conflicts.

RosterElf’s live attendance dashboard empowers managers with the tools they need to monitor and manage employee attendance efficiently, ensuring smooth operations and improved workforce accountability.

Payroll and Awards

Integrated payroll and rostering

payroll complaince

Automate award interpretation

RosterElf’s payroll integration automates award interpretation, managing complex pay rules such as overtime, shift loadings, and penalties to ensure compliance.

How RosterElf’s Award Interpretation Works

RosterElf's payroll integration system streamlines the entire process of paying your employees by automating complex award interpretation and payroll compliance.

The platform handles a variety of complex pay rules, such as shift differentials, overtime, weekend penalties, late night and early shifts, and additional loadings, ensuring accurate and compliant payments.

Once the initial award conditions are set up, the system takes over, eliminating the need for manual adjustments and reducing the risk of payroll errors.

RosterElf's integration with payroll systems automatically calculates wages based on the shifts worked and the corresponding award rules. Whether your staff work irregular hours, weekends, or have overtime obligations, the system seamlessly accounts for these variations.

The platform helps businesses stay compliant with labor laws and ensures employees are paid fairly and accurately based on their specific work conditions.

By automating payroll processes, RosterElf not only saves businesses significant time but also reduces human error and helps prevent potential payroll disputes. After setting up your pay rules, you can confidently rely on the system to handle everything from award interpretation to direct payroll integration, making payroll management effortless.

Key Benefits of RosterElf’s Payroll Integration:

Automated Award Interpretation: The system automatically calculates pay based on complex award rules, including overtime, penalties, and shift loadings, ensuring accurate and compliant payments.
Time-Saving Automation: With payroll processes automated, managers no longer need to manually input or adjust pay conditions, reducing administrative workload and freeing up time for other tasks.
Error Reduction: Automation minimizes human error, ensuring that payroll is calculated correctly, reducing the risk of underpayments or overpayments.
Real-Time Compliance: The system ensures compliance with all relevant pay rules, including legal requirements for overtime, penalties, and shift differentials, helping businesses avoid costly fines or disputes.
Seamless Integration with Payroll Systems: RosterElf integrates with major payroll systems, meaning the data from employee shifts is automatically synced for payroll processing, eliminating double data entry.
Flexibility for Complex Shifts: Whether your business deals with casual employees, rotating shifts, or irregular hours, RosterElf can handle the complexity, ensuring that all variables are accounted for in payroll calculations.
Improved Payroll Accuracy: By accurately tracking and calculating pay based on actual hours worked, you can ensure employees are paid fairly and according to their shift agreements.
Reduced Payroll Disputes: Automated calculations backed by accurate data reduce the likelihood of payroll disputes, ensuring a smoother payroll process for both employees and management.

RosterElf's payroll integration makes managing payroll easy by automating award interpretation and pay calculations, ensuring that businesses remain compliant and employees are always paid correctly. This automation not only improves accuracy but also frees up valuable time, allowing managers to focus on more strategic tasks.

Payroll Sync

Payroll integration with Xero and MYOB

RosterElf’s timesheet integration with MYOB and Xero allows businesses to review and approve timesheets in the system, automatically handling award interpretation and import ready for payroll.

How RosterElf’s Timesheet Integration with MYOB and Xero Works

RosterElf’s timesheet integration offers seamless connectivity with both MYOB and Xero, streamlining payroll and timesheet management for businesses. Once timesheets are created in RosterElf, managers can review and approve them directly in the system. The platform’s automated award interpretation feature ensures that all relevant pay rules—such as overtime, shift penalties, and loadings—are calculated accurately.

After timesheet approval, the integration allows you to export all data directly to MYOB and Xero.

The Xero integration utilizes an API, meaning the data flows automatically from RosterElf into Xero, where it lands as draft timesheets ready for final review and payment processing. With MYOB, the process is similarly streamlined, ensuring accurate and compliant payroll management.

This integration saves significant time and effort by eliminating the need for manual data entry, reducing errors, and ensuring payroll compliance.

Whether handling leave requests, overtime, or award conditions, RosterElf automates the entire process, delivering accurate timesheets ready for payroll.

Key Benefits of RosterElf’s Timesheet Integration with MYOB and Xero:

Time-Saving Automation: Direct integration with MYOB and Xero means no more manual data entry. Timesheets are exported with just a few clicks, saving hours of administrative time.
Accurate Award Interpretation: RosterElf handles complex award rules, ensuring that overtime, penalties, and loadings are correctly calculated before exporting the timesheets.
Error Reduction: Automating timesheet exports reduces the risk of human errors, ensuring that payroll is calculated accurately and in compliance with all pay conditions.
Seamless API Integration with Xero: With an API connection, timesheet data is transferred automatically to Xero as draft timesheets, ready for quick approval and payment.
Improved Compliance: By automating the interpretation of award conditions, RosterElf ensures that payroll complies with legal and business-specific rules.
Efficient Leave Management: Leave information is integrated into timesheets, making it easy to track leave balances and ensure employees are paid correctly for time off.
Streamlined Payroll Process: The integration with MYOB and Xero simplifies the payroll process, reducing manual work and ensuring that timesheets are ready for review and payment with minimal effort.

RosterElf’s timesheet integration with MYOB and Xero is designed to make payroll management faster, more accurate, and fully compliant, offering businesses a seamless solution for managing their workforce and ensuring accurate pay calculations.

What others say

Reviews from our customers

Read what our clients have to say about us

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“Roster Elf has been great for our business, streamlining the rostering process. It is easy to use, both the dashboard and app versions and I would recommend it to anyone still battling spreadsheets to try and manage their rosters.”

The Pavilion at Buller Wines

“I'm a bookkeeper and some of my clients use RosterElf to integrate with Xero and the reports are amazing for what a bookkeeper needs. Would recommend to anyone who asks.”

Leanne Shieffelbein

“Great local Aussie product for managing rosters, timesheets and automating payroll with fantastic support. They're also releasing new features and updates all the time which is refreshing to see in the SaaS space.”

Venkatesh Kanchan

“RosterElf is a great product and they provide excellent support with any queries we have had over the last 4 years. I recommend them to any business looking to improve their employee scheduling and payroll systems”

Bill Gordin

“RosterElf has been a great addition to our childcare centre. It has made rostering and leave so much easier. Payroll has been improved immensely and mistakes have been minimised which has been fantastic. More importantly, the focus on service and regular updates is great for us. We have found engaging a local company so beneficial and we like to support Australian based businesses where we can. I would happily recommend RosterElf to any childcare centre looking for a Rostering and Payroll System.”

Louis Evangelista

“Great, Simple and most helpful.”

AL

Andrew Luczynski

“Roster Elf has offered impeccable support right from the start. It is user-friendly and straightforward. I appreciate the thorough answers provided to all my questions and prompt assistance. I highly recommend Roster Elf especially for its seamless integration with Xero, great value. Many thanks to Jaydon.”

Admin SWP

“Supportive & Easy to use - Roster Elf offers exceptional value, is incredibly user-friendly, and seamlessly integrates with Xero. The personal support and sessions provided truly enhance the experience. Highly recommended for anyone looking for an efficient and effective rostering solution”

JM

Jennifer Mardini

“Supportive and on the Mark - RosterElf has everything a business needs to get started and maintain their payroll. Their staff are supportive and able to guide you into the right direction. So nice to see a friendly team that cares.”

RK

Richard Kiefer

“This is the very best rostering software that I have used. It is so simple to learn. Super easy for staff to use and most importantly the support is sensational. There is loads of online training, but the email support is first class - often responding within minutes, which is critical when you get a glitch mid - pay processing. I highly recommend. Jane”

Jane Parviainen

“An excellent Rostering system - We switched to RosterElf and are so pleased we did. Their integration with Xero is faultless. Rostering and payroll consistently runs smoothly now.”

IC

Ian Corney

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FAQ

Frequently asked questions

Questions? We have the answers

RosterElf is used by a variety of businesses, from small cafes and retail stores to larger organizations like AQWA, Coffee Club, and IGA. It’s flexible and scalable for different industries.
Yes, RosterElf integrates with other platforms such as Xero for seamless payroll and accounting, making the app even more efficient for business operations.
Definitely! RosterElf’s app is designed for ease of use, making it simple for staff of all skill levels to navigate, update availability, and view shifts.

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4.8 stars by 1570 users

100+ countries

30,000+ users