Built for coaches, canteen staff, umpires and volunteers

Sports club staff rostering, payroll & HR software

Sports clubs manage matches, training, events and hospitality with a mix of paid and volunteer staff. RosterElf unites rostering, payroll, HR tools, time & attendance, and compliance in one platform—so committees align staffing to fixtures, control labour costs, and give teams mobile self-service for availability, swaps, and updates.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smarter workforce management for clubs

Why sports clubs choose RosterElf

RosterElf helps grassroots and professional clubs reduce admin, stay compliant and focus on members. Here’s why managers and committees trust RosterElf:

Cover training, match days and canteens

Employee rostering for sports clubs

Templates for fixtures and events

AI-assisted rosters in minutes

With RosterElf rostering, managers drag-and-drop shifts for coaches, canteen staff, umpires and volunteers. Perfect Match AI fills roles based on availability and skills while costed rosters keep budgets under control.

Accurate hours across all roles

Time and attendance for clubs

Mobile & kiosk clock-ins

Payroll-ready timesheets without disputes

Time & attendance captures start, finish, and breaks across training grounds, clubhouses and events. Approved hours flow into payroll-ready timesheets, reducing disputes and errors.

Awards & volunteer reimbursements

Payroll integration for sports clubs

Connect to Xero, MYOB, QuickBooks

Fast, compliant pay runs

Approved timesheets sync to payroll with penalties, allowances and overtime applied automatically. Payroll integration ensures staff are paid correctly, while volunteer reimbursements are tracked efficiently.

Approvals sync instantly

Leave management in sports clubs

Plan around fixtures

Maintain service coverage

Staff and volunteers request leave in the app; managers approve with one tap. Leave management updates rosters instantly, flags conflicts and ensures coverage for training and match days.

Mobile tools for volunteers

Mobile apps for sports clubs

Push notifications, swaps, availability

Reduce no-shows and improve engagement

The RosterElf app lets staff and volunteers confirm shifts, swap roles, and update availability. Managers reduce no-shows and keep the club running smoothly with instant updates.

Track checks and training

HR compliance for clubs

Always audit ready

WWCC, RSA, first aid

Certificates & Permits tracks Working With Children Checks, RSA, first-aid and coaching accreditations with expiry reminders, ensuring only qualified people are rostered.

HR answers when needed

Workwise AI for club managers

Fair Work & award guidance

Confident, compliant decisions

Workwise AI provides instant answers on awards, entitlements, and policies. Committees resolve issues quickly and keep operations compliant.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Yes. Volunteers can confirm shifts, swap roles, and receive instant push notifications like paid staff.

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4.8 stars by 1570 users

100+ countries

30,000+ users