Can I manage rosters for multiple locations in one system?

Yes, RosterElf allows you to manage rosters for unlimited locations from a single dashboard. You can switch between sites instantly, view multiple locations side by side, or build rosters for all sites simultaneously without switching between systems.

Can staff work across multiple sites without being double-booked?

Yes, RosterElf automatically prevents double-booking when staff work across multiple locations. The system checks availability and existing shifts across all sites before allowing assignments, ensuring no scheduling conflicts.

Can I track labour costs separately for each location?

Yes, you can monitor wage costs, hours, and labour percentages for each location separately. Roster reporting allows you to compare performance across sites and track each location against its own budget in real time.

Can I set different permissions for managers at different sites?

Yes, you can assign site-level permissions to give managers access only to their own locations. This ensures managers can view, edit, and publish rosters only for the sites they're responsible for, while head office maintains full visibility.

Does multi-site rostering work on mobile?

Yes, the mobile rostering app supports multi-site management. Managers can view, edit, and publish rosters across all locations from their phone, while staff receive site-specific notifications for their shifts.

How do I set up and configure multiple sites?

Navigate to Sites in your RosterElf account settings and add each location with its own name, address, and operating hours. Configure site-specific settings like pay rates, award rules, roster templates, and manager permissions. Each site operates independently while remaining part of your unified rostering system.

How do I assign staff to specific sites?

When adding or editing a staff member, select which sites they can work at from the location assignment options. Staff can be assigned to one site, multiple sites, or all sites. Once assigned, they only appear in the roster builder and availability lists for their designated locations, preventing scheduling conflicts.

How do I manage rosters across multiple locations?

Use the site selector to switch between locations or view multiple sites side by side in the roster builder. Apply templates per site, schedule staff based on location availability, and publish rosters for individual sites or all locations at once. The system prevents double-booking across sites automatically.

How do I track labour costs separately by site?

Run labour cost reports filtered by site to see wage spend, hours, and labour percentages for each location separately. Compare performance across sites, track each location against its own budget, and export data for accounting by site. All costs are automatically attributed to the correct site based on where shifts are worked.

Can I use different roster templates for each location?

Yes, you can create and apply unique roster templates for each site. This is perfect when different locations have different operating hours, staffing patterns, or service requirements.

Is there a limit to how many locations I can manage?

RosterElf supports unlimited locations on all plans. Whether you have 2 sites or 200, you can manage them all from the same system with no additional per-site fees.

MULTI-SITE ROSTERING

Multi-site staff rostering that keep every location covered

RosterElf multi-site trends dashboard showing rostered hours and pay rate analytics with barista

Plan and publish rosters across multiple locations from one view. Share staff without double-booking, control per-site budgets, and keep every site in sync with instant updates.

Build and publish rosters across locations from a single screen
Prevent overlaps across sites and match the best fit fast
Live wage costing, permissions and reporting by site

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CENTRALISED CONTROL

How multi-site rostering works

RosterElf gives you a single dashboard to manage rosters across all your locations—seeing availability, preventing conflicts, and tracking costs without switching between systems.

One view, all sites

See every location's roster from a single screen. Switch between sites instantly or view them side by side.

Share staff smoothly

Assign employees to multiple sites without double-booking. RosterElf blocks conflicts automatically.

Track costs by site

Monitor wage costs and hours for each location separately. Compare performance and stay on budget across the board.

UNIFIED VISIBILITY

One view for every location

Cafe worker using tablet to manage multi-site rosters in RosterElf

UNIFIED ROSTER BOARD

See, build and publish across sites from one screen

Switch between sites or show them side-by-side to plan an entire week in minutes. Filter by role or location, apply templates per site, and publish updates to the right teams instantly.

Central visibility means fewer tabs, fewer mistakes, and faster publishing across your whole footprint.

See full Employee Rostering features →

STAFF SHARING

Share staff across locations without double-booking

RosterElf shift scheduling interface showing Bourke St Cafe shifts across multiple roles

ELIGIBILITY & CONFLICT CHECKS

The right person, at the right site, at the right time

Move people between sites with confidence. RosterElf checks availability, site eligibility, roles/qualifications and overlaps across locations to prevent conflicts.

Use Open Shifts or Shift Swaps when plans change, and let Perfect Match™ AI rank suitable staff so every gap is filled fast—at the site that needs it most.

See full Employee Rostering features →

COST & COMPLIANCE

Per-site budgets with award-aware guardrails

RosterElf financial summary showing rostered hours and labour costs by site

LIVE COSTING BY SITE

Control wage spend and support your compliance efforts at scale

Track live wage costs while you schedule and compare totals by site, day or week before you publish.

Built-in break and rule checks help you stay aligned with your settings, and approved hours flow through to payroll via integrations—so multi-location rostering stays accurate from roster to pay.

Check out our Payroll Integrations →

MOBILE & REPORTING

Multi-site updates, time & attendance and reports

Employee using RosterElf mobile app with open shifts notification across sites

REAL-TIME SYNC

Keep every site in the loop

Staff receive site-specific shift updates on mobile; managers at each location can approve swaps, open shifts and timesheets quickly.

Time & attendance captures the correct site against every shift, and multi-site reports give you a clear view of labour, attendance and coverage across your network.

KEY BENEFITS

6 reasons to use multi-site rostering

Complete visibility

See staffing levels, costs, and availability across all locations from one dashboard—no more logging into separate systems.

No double-bookings

When staff work across sites, RosterElf prevents scheduling conflicts automatically. Assign with confidence.

Per-site budgeting

Set and track labour budgets for each location. Compare actual costs against targets in real time.

Save admin time

Manage multiple rosters from one place instead of switching between spreadsheets or systems for each site.

Site-level permissions

Give managers access only to their own locations. Control who can view, edit, or publish rosters at each site.

Instant sync

Changes publish to all sites immediately. Staff see their shifts across locations in one app view.

WHAT IT MEANS

What is multi-site rostering?

Multi-site rostering is the ability to create, manage, and publish employee schedules across multiple business locations from a single platform. Instead of treating each site as a separate system, multi-site rostering connects them—allowing shared staff pools, centralised reporting, and unified budget tracking while still giving individual site managers the control they need.

FAQ

Frequently asked questions

Yes, RosterElf allows you to manage rosters for unlimited locations from a single dashboard. You can switch between sites instantly, view multiple locations side by side, or build rosters for all sites simultaneously without switching between systems.
Yes, RosterElf automatically prevents double-booking when staff work across multiple locations. The system checks availability and existing shifts across all sites before allowing assignments, ensuring no scheduling conflicts.
Yes, you can monitor wage costs, hours, and labour percentages for each location separately. Roster reporting allows you to compare performance across sites and track each location against its own budget in real time.
Yes, you can assign site-level permissions to give managers access only to their own locations. This ensures managers can view, edit, and publish rosters only for the sites they're responsible for, while head office maintains full visibility.
Yes, the mobile rostering app supports multi-site management. Managers can view, edit, and publish rosters across all locations from their phone, while staff receive site-specific notifications for their shifts.