Onboarding software made simple for new hires
RosterElf makes onboarding fast, consistent and completely digital. Capture essential details upfront, issue contracts and policies automatically, and ensure every new hire starts with the right information.
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Automated workflows simplify tasks
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Paperless forms save time and effort
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Ensures an effective process
Simple, paperless onboarding for every new hire
RosterElf automates document distribution when you add a new hire, eliminating manual follow-ups and reducing administrative burden.
Add new hire
Add a new employee to the system and onboarding documents are automatically sent to their email.
Complete forms
New employees complete all paperwork online — personal details, tax forms, bank info and emergency contacts.
Ready to work
Once complete, staff are ready to be rostered. All documents are stored securely in one place.
Effortless employee onboarding management
Reduce manual tasks and ensure smooth transitions
RosterElf's onboarding system reduces manual tasks and ensures smooth transitions for every new hire.
Forms are sent automatically when new hires are added, letting HR teams focus on integration while the software handles repetitive work.
- Automated document distribution
- Time-saving automation
- Meets compliance requirements from day one
Go digital with paperless onboarding
Increased efficiency through digital processes
Eliminate paper forms and manual data entry. New employees complete everything online, and all information is stored securely in the cloud.
HR teams can track progress in real time and follow up with incomplete submissions automatically.
- Greater accuracy via automated steps
- Mobile-friendly access for employee convenience
- Real-time progress tracking for HR teams
Quick and customisable onboarding setup
Tailor onboarding to your business needs
Employees receive instant notifications with login details and can complete onboarding in minutes through fully customisable fields.
Configure which documents are required, add custom questions, and set up automated reminders for incomplete submissions.
Benefits of digital employee onboarding
Faster employee productivity
New hires complete paperwork before their first shift, so they're ready to work from day one.
Paperless efficiency
Eliminate printing, scanning and filing. All documents are stored digitally and accessible anytime.
Improved data accuracy
Employees enter their own information directly, reducing transcription errors and incomplete records.
Enhanced legal compliance
Ensure all required documents are collected and signed before employees start working.
Better employee experience
A smooth, modern onboarding process creates a positive first impression for new team members.
Customisable workflows
Tailor onboarding steps to different roles, locations or employment types.
Onboarding data flows into rostering and payroll
Employee information captured during onboarding automatically syncs with RosterElf's rostering and time tracking features — no duplicate data entry required.
What is employee onboarding software?
Employee onboarding software is a digital platform that simplifies the process of integrating new hires into your organisation. It automates paperwork collection, document signing, and information gathering — allowing new employees to complete everything online before their first day. This eliminates manual data entry, reduces errors, supports compliance, and creates a professional first impression for your new team members.
Explore related features
Discover other RosterElf features that work great together
Frequently asked questions
- Configure which onboarding steps are required, optional, or hidden for different roles or employment types. Customize forms, add custom fields, and tailor the onboarding workflow to match your business requirements. Set up different onboarding paths for full-time, part-time, and casual employees. Customize employee onboarding →
- Monitor onboarding completion in real-time from the HR Hub dashboard. See which steps each new hire has completed, what's pending, and when tasks were finished. Send automated reminders for overdue items and receive notifications when onboarding is complete. Track staff onboarding progress →
- Configure which policies, certifications, and permits are required during onboarding. Set mandatory documents for specific roles (like RSA for hospitality, Working with Children checks for childcare). Control approval workflows and ensure compliance requirements are met before employees start. Control HR onboarding policies →
- Yes, integrate employment contracts into the onboarding flow. Upload contract templates, automatically merge employee data, and send for electronic signature. Track contract status and store signed documents with employee profiles. Manage employment contracts →
- Assign company policies to be acknowledged during onboarding. New employees read and digitally acknowledge policies like code of conduct, WHS, and privacy policies before their first shift. Track acknowledgement completion and maintain compliance records. Create and manage policies →
Learn how to get the most from this feature
Step-by-step guides to help you master these workflows
Start your free 15 day RosterElf trial today
Join 30,000+ Australian businesses using RosterElf to simplify employee onboarding.