Aged care HR, rostering & payroll software
Managing aged care staff isn't just about filling shifts—it's about meeting strict care ratios, complying with the Aged Care Award, and balancing permanent, casual, and agency workers across multiple sites.
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Build costed rosters with live labour budgets
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Track certifications, police checks, and vaccinations
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Integrate with Xero, MYOB, and KeyPay
Everything you need to manage your aged care workforce
Six powerful modules working together to simplify care staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Aged care rostering
Meet care minute requirements
Build rosters that meet AN-ACC care minute targets. Schedule registered nurses, carers, and support staff across your facility.
- Care minute planning
- RN coverage requirements
- Qualification matching
- Resident-to-staff ratios
Time & attendance
Verify care staff attendance
GPS clock-ins ensure staff are on-site. Digital timesheets capture shift times accurately for care minute reporting.
- Facility clock-in
- Break compliance
- Shift verification
- Care minute tracking
Payroll integration
Aged Care Award rates automated
Connect to Xero or MYOB. Automatic penalty rates and allowances under the Aged Care Award including shift loadings.
- Aged Care Award interpretation
- Penalty rate automation
- Allowance calculations
- Xero/MYOB sync
HR for aged care
Manage credentials and compliance
Track AHPRA registrations, police checks, flu vaccinations, and mandatory training. Get alerts before certifications expire.
- AHPRA registration tracking
- Police check management
- Vaccination records
- Training compliance
Team communication
Connect your care team
Shift notes for resident handovers. Instant notifications for roster changes. Messaging for care coordination.
- Care handover notes
- Roster notifications
- Team announcements
- Urgent shift coverage
Aged care analytics
AN-ACC compliance reporting
Track care minutes against targets. Monitor RN coverage and staffing ratios. Generate reports for regulatory compliance.
- Care minute reporting
- Staffing ratio analysis
- Labour cost tracking
- Compliance dashboards
Employee rostering for aged care
Smarter scheduling for care teams
Build costed rosters with live labour budgets that show you costs as you schedule. Fair Work checks flag compliance issues before you publish, and AI Perfect Match helps fill shifts based on qualifications, availability, and cost.
Create roster templates for recurring patterns, manage shift swaps between qualified staff, and ensure you always have the right mix of skills on each shift to meet care ratios.
Time & attendance for aged care
Digital timesheets built for compliance
Digital clock-ins via tablet kiosk or GPS-enabled mobile app with optional photo verification. Eliminate manual timesheets and reduce disputes over hours worked.
Payroll-ready timesheets flow directly to Xero, MYOB, or KeyPay. RosterElf flags variances between rostered and actual hours so managers can review before approving.
Payroll integration for aged care
Award interpretation for aged care made simple
Direct roster-to-payroll connections with Xero and MYOB. RosterElf automatically applies Aged Care Award rules including penalty rates, overtime, and shift allowances — reducing errors and admin time.
Approved timesheets sync with one click. No manual calculations, no spreadsheets, and no re-keying data. Payroll is faster, more accurate, and fully auditable.
Leave management for aged care
Simplified leave approvals
Staff request leave through the app, and managers approve with full visibility of roster impact. No more back-and-forth emails or paper forms.
Approved leave syncs instantly to rosters, preventing double-bookings. Managers see availability in real time when building schedules.
Mobile apps for aged care teams
Keep your team in the loop
Staff view rosters, receive shift updates, and confirm attendance from their phones. Push notifications reduce no-shows and last-minute surprises.
Secure in-app messaging keeps work communication separate from personal channels. Shift notes and handover information stay organised and accessible.
Certificates & permits for aged care
Automate compliance record keeping
Centralised credential storage for first aid certificates, police checks, vaccinations, and mandatory training. Set expiry dates and receive automatic reminders before credentials lapse.
RosterElf prevents rostering staff with expired credentials. Stay audit-ready with complete digital records — no more chasing paperwork or spreadsheets.
Employee onboarding for aged care
Get new staff ready faster
Digital contracts, policies, and induction forms sent before day one. New hires complete paperwork on their phone, reducing admin burden.
Collect tax file declarations, superannuation details, and emergency contacts in one place. Staff arrive ready to work, not fill out forms.
Workwise AI for aged care
Instant answers to HR questions
Get instant answers to Fair Work, award interpretation, and HR compliance questions. Workwise AI understands aged care-specific requirements.
Reduce reliance on external advisors for routine questions. Confident decisions backed by up-to-date compliance guidance.
Trusted by aged care providers
Hear from facilities that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Partap Singh Thind
December 05, 2025
"Really detailed and helpful. First time user of a rostering software and I was provided with clear and easy to follow instructions with the promise of being available for any further questions or help that I might need in the future. Would definitely recommend"
Sarah Johnson
September 28, 2025
"Very easy to use and navigate. The support team is always quick to respond and helpful with any queries."
David L.
August 15, 2025
"Great tool for managing staff rosters and timesheets. Has made our scheduling much more efficient."
James Mitchell
November 28, 2025
"Excellent rostering software! The drag and drop feature makes creating weekly schedules a breeze. Our team loves the mobile app for checking their shifts."
Emma Richardson
October 22, 2025
"RosterElf has transformed how we manage our hospitality staff. The award interpretation feature alone saves us hours every pay period."
Michael Chen
September 15, 2025
"Finally found a rostering solution that understands Australian workplace requirements. The Fair Work compliance features give us peace of mind."
Rachel K.
August 30, 2025
"The integration with Xero is smooth. Timesheets flow directly into payroll without any manual data entry. Highly recommend for any small business."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Relevant awards for aged care
Stay compliant with Australian Modern Award pay rates
Common roles in aged care
Download free job description templates for your aged care team
Aged care rostering FAQ
- RosterElf lets you tag staff by skill level (RN, EN, AIN, personal care) and shows you coverage at a glance. The rostering software helps ensure you maintain required ratios for each shift and flags gaps before you publish.
- Yes, roster templates let you save and reuse common shift patterns. This saves time when building weekly rosters and ensures consistent coverage across day, night, and sleepover shifts.
- Yes, RosterElf handles mixed workforces including permanent full-time, part-time, and casual staff. Staff submit availability, managers build rosters around permanent commitments, and casual loading is applied automatically to pay calculations.
- RosterElf shows live labour budgets as you build rosters. You can see costs by shift, day, or week, and compare against budget targets. Labour budgeting helps you balance care quality with cost control.
- Yes, auto shift swaps allow staff to trade shifts while ensuring qualification requirements are met. Managers approve swaps with one tap, maintaining care standards and coverage.
- RosterElf handles on-call arrangements and sleep-over shifts with correct allowances applied automatically. The rostering software calculates sleep-over rates and tracks all on-call hours for SCHADS Award compliance.
Compliance resources
Official resources for aged care employers in Australia.
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