Medical centre rostering & staff scheduling software
Roster clinicians and reception to consulting sessions, keep registrations current and pay correctly — without enterprise complexity.
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Session-based clinic scheduling
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Registration and certification tracking
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Integrates with Xero and MYOB
Designed for the realities of medical centre work
A medical centre is staffed to consulting sessions, not to a working day, and the practice team around those sessions has to move with them.
Consulting sessions, not shifts
Reception cover every open hour
Practice nurse and treatment room coverage
AHPRA registrations and CPR currency
Extended hours and Saturday clinics
Mixed contractor and employee arrangements
Medical centre scheduling built around consulting sessions
Practice rostering is session-shaped: a Tuesday with four GPs consulting needs a different treatment room and reception team from a Tuesday with two.
Roster the session, staff the practice around it
Registrations current before anyone is rostered
Build the roster from the consulting session plan and staff nursing, treatment room and reception against it, with registrations held per person.
- Roster nursing and reception against the session plan
- Hold AHPRA registration and CPR currency per person
- Template extended-hours and Saturday clinics
- Fill absences from a pool without ringing round
Time and attendance for the practice team
Reception staying back past the last appointment is worked time, and it happens most days.
Attendance reconciled to the roster
Kiosk or mobile clock-in at the practice
Practice staff clock in at a kiosk or on their phone, and the hours actually worked reach payroll with the award applied.
- Kiosk clock-in at reception with photo verification
- Late finishes captured as worked time
- Break rules applied for long clinic days
- Worked hours convert straight into payroll-ready timesheets
Medical centre award compliance, made simpler
Penalty rates, overtime and break rules vary by day, time, employment type and shift length — and one week’s roster touches most of them.
Health Professionals and Support Services Award (MA000027) — pay rates by period
| Period | Full-time & part-time | Casual |
|---|---|---|
| Ordinary hours (Mon–Fri) | 100% | 125% |
| Saturday (all day) | 150% | 175% |
| Sunday (all day) | 150% | 175% |
| Public holiday | 250% | 275% |
Casual rates are set by the award directly, not by adding a loading to the permanent rate. Rates change each 1 July; the full breakdown by classification, junior age and allowance is in the health professionals award pay guide. Always verify against Fair Work.
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects medical centre scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian medical centres and GP clinics using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than medical centre scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a medical centre team has one app rather than four.
Why medical centres and GP clinics choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
Health Professionals Award rates and penalties built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Relevant awards for medical centres
Stay compliant with Australian Modern Award pay rates
Calculate your medical centre scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
Trusted by medical centres and GP clinics across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in medical centres
Download free job description templates for your medical centres team
Explore similar industries
See how RosterElf helps other businesses like yours
Medical centre scheduling and rostering resources
Free scheduling tools, templates and guides for Australian medical centres and GP clinics
Try medical centre staff scheduling free
Build your first medical centre roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Medical centre staff scheduling FAQ
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The best practice scheduling software builds the roster from the consulting session plan rather than a fixed shift pattern, holds AHPRA registrations and CPR currency per person, covers reception and treatment rooms against the sessions actually running, and exports to payroll without re-keying. RosterElf does all four.
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Against the session plan, not the opening hours. Nursing and treatment room demand follows how many clinicians are consulting, while reception has to hold the whole open period regardless — which is why one roster built on opening hours over-staffs one and under-staffs the other.
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Yes. Registration and certification details are held per person with expiry alerts before the date, and staff without current registration are not offered the shifts that require it.