Leave management software, approved against the roster
Staff request leave from their phone, and you approve it with the roster in front of you.
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Approved leave goes to payroll with the timesheets
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Annual, personal and every other leave type
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Every request and decision in one place
Trusted by 30,000+ workplaces
From local cafés to national retail chains, Australian businesses roster, pay and manage their teams with RosterElf.
Leave tracking software for requests and approvals
From "can I have Friday off?" to payroll, without a form or a spreadsheet.
It is staff leave management software and an automated leave management system built into your roster, made for shift-based businesses — hospitality, retail, healthcare and aged care — where every approved day off leaves a shift to cover.
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Request time off
Staff pick the dates and the leave type from the app, add a reason, and can see the status of every request.
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See the clash
The leave report shows who else is off those days, and once you approve, any shift it clashes with shows a warning.
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Approve or decline
Decide from the web or the app; the employee is notified straight away.
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Send to payroll
Approved leave goes to Xero with the timesheets, or into the MYOB export file.
See it in action
Absence management software, from request to approval
Every absence is handled in the same place as the roster, so cover is sorted while you approve.
- One Pending list for every leave request
- Leave warnings on any shift it clashes with
- Blackout dates and a minimum notice period for requests
- Record leave for staff who ask in person
- Mark a shift as sick, then fill it from available staff
Employee leave management app with self-service access
Employee leave management software with self-service access, and employee leave tracking in the app.
Staff check their own balance before they ask, so you get fewer "how many days have I got left?" messages. With Xero, the balance in RosterElf is the one in Xero Payroll, updated after each pay run.
- Balances in the app, from Xero
- Every request and its status in one list
- Leave history kept for every employee
- Leave reports by site, leave type and status, exported to PDF or CSV
What is leave management software?
Leave management software is where staff request time off and managers approve it, with every decision recorded.
- Every leave type
- Checked against the roster
- Straight to payroll
Read more about leave management software
Leave management software is where employees request time off and managers approve it, with every leave type, balance and decision recorded instead of kept in emails and a wall calendar.
The useful kind is connected to the roster and to payroll: you see who is rostered before you approve, and approved leave reaches the pay run without being typed in again.
Why your business needs absence management software
Staff ask from their phone in seconds, not on paper.
You see the roster impact before you approve.
Approved leave goes to Xero with the timesheets.
Fewer questions, fewer surprises.
Annual, personal (including carer’s), parental and unpaid leave, plus your own types such as long service.
Every request and decision is kept.
Annual leave management software under Fair Work
Annual leave tracking software for Australian businesses: RosterElf keeps annual leave in step with the roster and with payroll.
- Four weeks’ paid annual leave a year for full-time and part-time staff, under the National Employment Standards
- Leave loading and shutdown rules from the award on top
- Every request and decision recorded against the roster
- With Xero, the accrual and balance come from Xero Payroll: one number everyone trusts
The leave entitlements your software has to get right
The National Employment Standards set 12 minimum entitlements; these are the leave ones.
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Annual leave 4 weeks
Four weeks a year for full-time and part-time staff, five for some shift workers.
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Personal and carer’s leave 10 days
Ten days a year, including sick leave, plus two days’ unpaid carer’s leave.
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Compassionate leave 2 days
Two days each time it’s needed.
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Parental leave 12 months
Up to 12 months unpaid, with a right to request more.
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Family and domestic violence leave 10 days
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Community service and long service leave By state
Jury service and emergency volunteering; long service leave rules differ by state and territory.
What Australian businesses say after switching
“Our managers wrapped their head around it in about 45 minutes.”
The Embassy by Devlin's customer story
“We're probably paying half of what we were paying.”
Pressed Earth customer story
“Doing the pays takes 70% less time.”
TerryWhite Chemmart Lindisfarne customer story
Work out an entitlement before you approve it
Free calculators and step-by-step guides for the leave questions Australian managers actually get asked.
Explore related features
Discover other RosterElf features that work great together
How-to guides for leave management
Step-by-step guides to help you master these workflows
Start your free 15-day RosterElf trial today
Leave requests, approvals and the roster in one place, with approved leave on its way to payroll.
No credit card 4.7 stars from 329 reviews on Google, Xero, G2 and Capterra 30,000+ workplaces
Leave management guides for Australian businesses
Learn more about leave entitlements, compliance, and Fair Work requirements.
Fair Work breaks and overtime in Australia: complete guide
Master Australian break and overtime rules with this guide. Covers NES, award entitlements, TOIL, Right to Disconnect, and implementation steps.
Read article
The complete guide to Australian award rates in 2025
Everything you need to know about minimum wages, penalty rates, and allowances under Fair Work Australia. Updated for 2025 award changes.
Read article
HR compliance basics for small Australian businesses
A practical guide to HR compliance for small Australian employers. Covers Fair Work essentials, record-keeping, and common compliance gaps.
Read articleLeave management questions
- Leave management software is where employees request time off and managers approve it, with every leave type, balance and decision recorded instead of kept in emails and a wall calendar. The useful kind is connected to the roster and to payroll: you see who is rostered before you approve, and approved leave reaches Xero or MYOB without being typed in again. For Australian businesses it is also the record behind every annual leave, personal leave and other entitlement decision. See our definition of absenteeism for the full explanation. If you are weighing platforms rather than features, our hands-on comparison of Australian HR software covers how the main systems handle leave and entitlements.
- A leave management system is software that handles how employees request time off, how managers approve it, and how approved leave reaches payroll. In RosterElf, staff choose dates and a leave type (annual, personal, parental, unpaid or your own custom types), the manager for their site is notified, and approved leave moves to that pay period in Payroll for export to Xero or MYOB. Every request, approval and denial is recorded in the Activity Feed.
- For a handful of staff on fixed hours, a spreadsheet can work: one row per employee with leave taken and the remaining balance. It stops working once leave has to be checked against a roster, approved by different managers or sent to payroll, because every request is typed in again. Our free leave and super tracker is the spreadsheet version.
- Staff request annual leave from their phone, you approve it with the roster in front of you, and RosterElf warns you about any shift it clashes with. On Xero-connected accounts RosterElf shows the leave balance Xero has accrued for each employee, updated after every pay run, so you approve with the real figure in front of you. Approved annual leave then goes back to Xero or MYOB for the pay run with its leave type and hours.
- The best leave management software for shift-based businesses checks leave against the roster, routes each request to the right manager, and stops requests on dates you can't spare anyone. RosterElf lets you set a minimum notice period (none, or 1, 2, 3, 7 or 14 days) and named blackout periods such as a stocktake, and sends each request to the manager or assistant manager of the employee's site. Managers can show approved leave on the roster with the Availability overlay before they fill a shift.