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TIME & ATTENDANCE — PHOTO PROOF

Stop buddy punching with instant photo proof

Add a quick selfie step so you always know who’s really on shift. Photo Proof works on kiosk or mobile, is optional per site, and helps you approve times faster with fewer disputes.

  • Verification takes seconds — tap, snap, done

  • Works seamlessly on kiosk or mobile

  • Every photo is linked directly to the time record

No credit card required
4.8 stars, 1570 ratings

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PHOTO PROOF MADE SIMPLE

How Photo Proof keeps every clock-in honest

RosterElf’s Photo Proof feature adds a quick selfie step to every clock-in, so managers can see who’s actually on shift and approve times with confidence

Staff clock in with a selfie

Staff clock in with a selfie

Employees clock in or out from the tablet kiosk or mobile app, snapping a quick selfie to confirm who’s actually on shift.

Managers see live proof

Managers see live proof

Each clock event shows the staff photo in real time, giving managers instant visibility and stopping buddy punching.

Photos attach to timesheets

Photos attach to timesheets

Photo records are stored with each time entry for fast approval, variance checks, and verified payroll exports.

VERIFICATION

Selfie prompts at the right moments

Clock‑in/Break/Clock‑out

Tap → snap → confirm

When enabled, staff see a photo prompt at clock‑in/out and (optionally) break start/end.

The step adds seconds, not minutes, and prevents buddy punching without disrupting queues.

See full Time and Attendance features →


ANY DEVICE

Works on kiosk and mobile

Consistency

Same control, different form factors

Use the tablet kiosk (PIN access) or the smartphone flow on‑site — Photo Proof behaves the same. 


If lighting is poor, staff can reposition and retake within the prompt.



See the complete Time & Attendance overview →


APPROVALS

Evidence managers can trust

Variance Review

Verify once, move on

Photo thumbnails attach to the clock event so managers can verify identity while resolving late/early or break variances.

Clear evidence shortens back‑and‑forth and keeps payroll accurate.

Discover RosterElf’s Time & Attendance suite →

ADMIN

Enable per site — pair with GPS

Granular Control

Right balance of privacy and security

Turn Photo Proof on/off per location and combine with geofencing and time tolerance.

Define who can view images and retain them according to your policy — a strong deterrent with transparent controls.

Discover RosterElf’s Time & Attendance suite →

Key benefits

6 reasons businesses choose RosterElf for Photo Proof

Stop buddy punching

Stop buddy punching

Each clock-in selfie confirms who’s actually working, eliminating false clock-ins.

See proof instantly

See proof instantly

Photos appear live in attendance dashboards for instant verification.

Reduce payroll disputes

Reduce payroll disputes

Every photo is linked to the exact time record for clear, auditable proof.

Optional per site

Optional per site

Enable Photo Proof where it matters — site by site or business-wide.

Works on any device

Works on any device

Tablet kiosk or mobile app — the same simple step for every employee.

Build trust and accountability

Build trust and accountability

Encourage honesty and transparency across your team with visible verification.

FAQ

Frequently asked questions

Questions on Open Shifts? We have the answers.

  • No — you enable it per site when needed.
  • Yes — you can prompt at break start and end as well.
  • Only authorised managers during approvals & variance; follow your data policy for retention.
  • The user sees an inline error and can retake; managers can add a note and verify during approval if needed.

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4.8 stars by 1570 users
100+ countries
30,000+ users