Stop buddy punching with instant photo proof
Add a quick selfie step so you always know who's really on shift. Photo Proof works on kiosk or mobile, is optional per site, and helps you approve times faster with fewer disputes.
-
Verification takes seconds — tap, snap, done
-
Works seamlessly on kiosk or mobile
-
Every photo is linked directly to the time record
Selfie prompts at the right moments
Tap → snap → confirm
When enabled, staff see a photo prompt at clock-in/out and (optionally) break start/end.
The step adds seconds, not minutes, and prevents buddy punching without disrupting queues.
Works on kiosk and mobile
Same control, different form factors
Use the tablet kiosk (PIN access) or the smartphone flow on-site — Photo Proof behaves the same.
If lighting is poor, staff can reposition and retake within the prompt.
Evidence managers can trust
Verify once, move on
Photo thumbnails attach to the clock event so managers can verify identity while resolving late/early or break variances.
Clear evidence shortens back-and-forth and keeps payroll accurate.
Enable per site — pair with GPS
Right balance of privacy and security
Turn Photo Proof on/off per location and combine with geofencing and time tolerance.
Define who can view images and retain them according to your policy — a strong deterrent with transparent controls.
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
Explore related features
Discover other RosterElf features that work great together
Frequently asked questions
- Photo proof requires employees to take a quick selfie when clocking in, out, or during breaks. The photo is attached to the time record, providing visual verification that the correct person was present. This prevents buddy punching and creates an audit trail for payroll compliance.
- Photo proof is optional and can be enabled per site or for specific roles. You control when photos are required—at clock-in only, at clock-in and clock-out, or for all time events including breaks. This flexibility lets you balance security with employee experience.
- Buddy punching occurs when one employee clocks in for another who isn't present. Photo proof stops this by requiring a selfie at the time of clock-in. Since the photo is timestamped and stored with GPS data, it provides clear evidence of who was actually on site.
- Photos are securely stored in the cloud and encrypted in transit and at rest. They're accessible only to managers with appropriate permissions and can be viewed when reviewing timesheets or investigating attendance discrepancies. You control retention periods according to your policy.
- Yes, photo verification works on both tablet kiosk time clocks and smartphone clock-ins. Staff use the device camera to capture their photo, whether they're clocking in at a fixed kiosk or via the mobile app with GPS geofencing.
Learn how to get the most from this feature
Step-by-step guides to help you master these workflows
Start your free 15 day RosterElf trial today
Join 30,000+ Australian businesses using RosterElf to simplify rostering, payroll and HR.