Go 100% paperless with digital HR records
Store all employee documents digitally in one secure place. Employees submit their own information, sign contracts and policies online, while managers access records anytime from anywhere.
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All HR documents stored digitally — no paperwork
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Employees complete onboarding and submit documents online
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Run reports and track document expiry dates automatically
Everything you need for paperless HR
Digitise your entire HR document workflow — from onboarding to ongoing record management. Part of RosterElf's complete HR software suite.
100% digital documents
Eliminate paper filing cabinets forever. Store contracts, policies, certificates and all employee documents securely in the cloud.
Employee self-service
New hires submit their own details, upload documents, and sign contracts and policies online — before their first shift.
Anytime access for managers
View any employee's complete HR records instantly from any device. No more searching through filing cabinets or email attachments.
Personal HR hub for staff
Every employee gets their own HR hub where they can see pending tasks, upload new documents, and track what's been completed.
HR reports on demand
Run reports anytime to see document status across your team. Know instantly who's completed onboarding and who needs follow-up.
Expiry date tracking
Never miss a renewal. Get automatic alerts when licences, certifications or documents are due to expire.
Benefits of digital HR records
Save hours every week
No more chasing paperwork, searching through files, or manually tracking documents. Everything is organised and accessible instantly.
Never lose a document
Digital records are backed up securely in the cloud. No more lost paperwork, coffee-stained forms, or misfiled documents.
Audit-ready compliance
Every document is timestamped and stored with a clear audit trail. Be prepared for compliance checks at any time.
Better employee experience
Staff can complete paperwork from their phone, see what's pending, and access their own records anytime.
All HR documents stored digitally
Eliminate filing cabinets and paper trails
Say goodbye to paper forms, physical filing systems, and manual document handling. RosterElf stores all your HR documents digitally — contracts, policies, certifications, ID copies, tax declarations, and everything else.
Every document is organised by employee, easily searchable, and accessible from any device. No more digging through folders or waiting to get back to the office to find what you need.
- Secure cloud storage for all documents
- Search and find any document instantly
- Enterprise-grade security and encryption
Employees submit their own information
New hires complete paperwork before day one
Stop spending the first day buried in paperwork. With RosterElf, new employees receive an onboarding link and complete everything online — personal details, tax file declaration, superannuation choice, emergency contacts, and bank details.
They can also sign employment contracts and acknowledge company policies digitally. Everything is collected, verified, and stored automatically — ready for their first shift.
- Digital forms for all required information
- Electronic contract and policy signing
- Complete in minutes, not hours
View HR records anytime, anywhere
Complete visibility of all employee records
Need to check an employee's contract? Verify their visa status? See when their RSA expires? With digital HR records, managers can access any document instantly from their computer, tablet, or phone.
Role-based permissions ensure the right people see the right information. Give site managers access to their team's records while keeping sensitive data restricted to HR and senior management.
- Access records from any device
- Role-based access controls
- Search by employee, document type, or date
Personal HR hub for every employee
Employees manage their own HR documents
Every employee gets their own HR hub within RosterElf. They can see what documents are pending, what's been completed, and upload new documents when required — like updated certifications or changed bank details.
This self-service approach means less admin work for managers and more control for employees over their own information. Everyone stays up to date without the back-and-forth.
- View all personal HR documents
- See pending tasks and requirements
- Upload new documents anytime
Explore related features
Discover other RosterElf features that work great together
Learn how to get the most from this feature
Step-by-step guides to help you master these workflows
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HR records guides for Australian businesses
Learn more about digital record-keeping, compliance, and paperless HR.
Digital HR records vs paper files
Why paper employee files increase compliance risk for Australian businesses. Learn how to transition to digital HR records safely.
Read article
HR record retention rules for Australian employers
Understand how long employee records must be kept and what Fair Work requires. Covers 7-year retention rules, record types, and storage guidelines.
Read articleDigital HR records FAQs
- Digital HR records are electronic versions of all employee documentation — contracts, policies, certifications, tax declarations, and personal details. Instead of paper files and filing cabinets, everything is stored securely in the cloud and accessible from any device.
- RosterElf stores all HR documents including employment contracts, tax file declarations, superannuation forms, signed policies, certifications and licences, ID copies, emergency contacts, bank details, and any custom documents your business requires.
- Yes. RosterElf uses enterprise-grade encryption and secure cloud infrastructure with daily backups. Role-based access controls ensure only authorised staff can view sensitive information, and all access is logged for audit purposes.
- Australian employers must retain employee records for 7 years after employment ends. RosterElf stores records securely for as long as you need them, helping you meet Fair Work record-keeping obligations. View our HR compliance reports for audit-ready documentation.