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Plan, operate, pay and comply

RosterElf features

Everything you need to plan rosters, capture time, pay correctly and stay compliant—on mobile and desktop. Explore rostering and scheduling, time and attendance, award interpretation, payroll integrations for Xero and MYOB, AI Fair Work help, onboarding, leave, budgeting, chat, reporting, shift swaps, availability, licences and more.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

The essentials in one platform

Popular features at a glance

RosterElf is built to streamline rostering, scheduling, time capture, payroll and compliance. Explore our most used tools below:

Employee rostering

Employee rostering

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Time & attendance

Time & attendance

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Payroll integration

Payroll integration

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Mobile apps

Mobile apps

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Award interpretation

Award interpretation

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AI Fair Work bot

AI Fair Work bot

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Time clock app

Time clock app

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Leave management

Leave management

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Build efficient rosters in minutes

Employee rostering

Plan costed schedules with confidence

Design smarter rosters with live costs

Design smarter rosters in minutes with drag-and-drop scheduling, live labour budgets and conflict checks. RosterElf rostering pulls in availability, leave and certifications so you assign the right person at the right time. Use templates across sites, duplicate best weeks, and publish to mobile instantly. Track labour % as you build so every schedule is costed, compliant and easy to adjust when demand shifts.
Payroll that just works

Payroll integration

Connect timesheets to Xero or MYOB

Export award-aware timesheets in one click

Connect approved timesheets to Xero and MYOB for fast, error-free pay runs. RosterElf payroll integration maps pay categories, rate multipliers and tracking so award-aware costs flow through automatically. Export in one click, minimise re-keying and reduce back-pay risk. Managers keep rostering and scheduling in sync with payroll without spreadsheets or guesswork.
Manage work on the move

Mobile apps

Keep teams aligned in real time

Roster, approve and message from anywhere

Keep managers and staff aligned wherever work happens. RosterElf mobile apps deliver real-time roster updates, push notifications, availability and leave requests, shift swap approvals and a handy who’s-on view. Build or edit schedules on the go, message teams about changes and cut no-shows with instant alerts tied directly to rostering and timesheets.
Guidance when you need it

AI Fair Work compliance bot

Confidence in every decision

Plain-English answers on awards and rules

Get quick, plain-English answers to award and Fair Work questions while you plan shifts. RosterElf AI Fair Work compliance bot guides managers on pay rates, hours, breaks and leave with links to authoritative sources. Use it to sense-check rostering decisions, avoid costly mistakes and brief the team with confidence—then pair with RosterElf award interpretation for calculations that align from roster to payroll.
Faster starts, less admin

Employee onboarding

Paper-free new hire setup

Collect contracts, forms and essentials

Turn day-one paperwork into a fast digital flow. RosterElf employee onboarding collects contracts, policies and essentials so new hires are payroll-ready before their first shift. Managers roster staff sooner with correct details, qualifications and tax forms captured up front, keeping scheduling accurate and compliance tight from week one with self-service and e-signatures.
Accurate hours without the hassle

Time and attendance

Clock-ins that managers can trust

Tablet or mobile with photo/GPS options

Replace paper timesheets with reliable clock-ins. RosterElf time and attendance captures start, finish and breaks via tablet kiosk or GPS mobile, with optional photo verification and a live attendance dashboard. Approve variances against the roster, convert to payroll-ready timesheets and keep scheduling honest with accurate hours for every shift.
Approvals that keep coverage

Leave management

Requests and approvals on mobile

Conflict checks built into the roster

Keep coverage steady without complex spreadsheets. RosterElf leave management lets staff submit requests on mobile; managers approve with conflicts flagged against the roster. Approved leave syncs to payroll and updates schedules automatically, helping you maintain service levels and labour budgets while staying compliant.
Shift-linked chat without the noise

Employee team chat

Keep messages where work happens

Coordinate changes with full visibility

Put shift-linked conversations where work happens. RosterElf employee team chat keeps messages professional and tied to roles and rosters, not noisy group threads. Share updates, confirm location changes and coordinate last-minute coverage with visibility for managers—so communication supports rostering and scheduling, not sidesteps it.
Only qualified staff on the roster

Licence and certification management

Track RSA, first-aid and more

Expiry reminders and audit readiness

Ensure only qualified staff are scheduled. RosterElf licence and certification management stores RSA, first-aid, permits and trade tickets with automated expiry reminders. Managers see qualifications during rostering and scheduling, preventing gaps or breaches and keeping audits simple with a single source of truth.
Real availability, realistic rosters

Availability

Let staff share when they can work

Scheduling that respects constraints

Let people share when they can and can’t work, then roster with confidence. RosterElf staff availability feeds directly into scheduling so managers see constraints, recurring patterns and notes while building shifts. Reduce back-and-forth, avoid conflicts and keep rosters realistic across multiple sites.
Coverage and control, together

Auto shift swaps

Flexible changes under your rules

Skills and budget checks on every swap

Keep coverage while giving teams flexibility. RosterElf auto shift swaps let eligible staff propose or accept changes under your rules—skills, hours and budget checks included. Managers stay in control, rosters stay compliant and scheduling gaps are filled faster with clear audit trails.
Insights that improve every week

Roster reporting

See costs, hours and trends

Compare scheduled vs actual performance

Turn rosters and timesheets into decisions. RosterElf roster reporting shows hours, labour %, costs and trends by site, role or period. Compare scheduled vs actual, spot overtime and track budget variance so you can refine scheduling and rostering week to week with data rather than guesswork.
Compliance without spreadsheets

Award interpretation

Penalties and allowances applied for you

Accurate entitlements on every shift

Take the stress out of calculating entitlements. RosterElf award interpretation applies base rates, penalties, overtime and allowances automatically when timesheets are approved. Pair it with RosterElf payroll integration so staff are paid correctly and rosters reflect real cost impacts before you publish.
Hit your labour targets

Budgeting

Live forecasts as you roster

See wage impact of every change

Control wage spend before it blows out. RosterElf budgeting forecasts labour costs live as you build the roster, factoring award rules and sales inputs. Tweak shift lengths or coverage to hit targets, compare week-on-week performance and keep scheduling profitable without compromising service.
Fast, accurate clock-ins

Time clock app

PIN-based kiosk with break capture

Approvals flow into payroll-ready timesheets

Fast, accurate clock-ins on a shared device. The RosterElf time clock app uses PIN access and captures breaks, with optional photo verification. Managers see who’s early, late or missing in real time, then approve variances to create payroll-ready timesheets—keeping rostering grounded in accurate attendance.
One platform for people and shifts

Workforce management

Standardise and scale across sites

A central hub for teams and costs

Bring rostering, scheduling, communication and compliance together across sites. RosterElf workforce management centralises people, shifts and costs so you run one platform instead of many. Standardise processes, keep data in sync and scale easily as locations and teams grow.
FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

  • Yes. Staff update availability, request leave and accept approved shift swaps in the mobile app. Managers see conflicts during rostering and control eligibility rules for swaps to keep coverage and compliance. Push notifications reduce no-shows and speed up backfilling.