Childcare rostering software for Australian centres
Roster educators smarter, maintain ratios and stay compliant — without the complexity of enterprise systems or manual spreadsheets.
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Childcare rostering with ratio compliance
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Australian award compliance built in
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Integrates with Xero and MYOB
See how RosterElf simplifies childcare rostering
Designed for the realities of childcare work
Childcare rostering isn't the same as office scheduling. Centres deal with strict educator-to-child ratios, qualification requirements, relief pools and award compliance — often all at once.
Staff-to-child ratio compliance
Working With Children Check tracking
Managing casual relief pools
Children's Services Award complexity
Last-minute sick leave coverage
ECT, diploma and certificate tracking
Childcare rostering that maintains ratios
Creating rosters in childcare means balancing qualifications, room coverage, availability, costs and compliance — while maintaining NQF ratios at all times. RosterElf helps directors make informed rostering decisions upfront, not react after payroll.
- Build rosters that meet educator-to-child ratios
- Assign staff based on qualifications, skills and availability
- Balance ECT, diploma and certificate III coverage
- Identify compliance risks before shifts are published
Designed for childcare and education settings
Whether you operate a single centre or multiple locations, RosterElf scales with your childcare operation.
Early learning centre rostering software
Early learning centres and kindergartens need to maintain strict educator-to-child ratios across different age groups while tracking qualifications and managing casual relief pools. RosterElf helps directors roster staff efficiently while staying compliant with NQF requirements.
- Maintain NQF educator-to-child ratios
- Track ECT, diploma and certificate qualifications
- Manage casual relief pools efficiently
- Children's Services Award compliance
Early childhood teacher • Room leader • Educator
Time and attendance for childcare centres
In childcare, accurate time tracking is critical — especially when managing casual staff and split shifts. RosterElf gives directors confidence that what was rostered matches what was worked.
- Clock in and out using tablet kiosk or mobile app
- Photo verification to reduce time theft
- Track OSHC split shifts accurately
- Convert worked hours into payroll-ready timesheets
Childcare award compliance, made simpler
The Children's Services Award has specific penalty rates, classification levels and allowances for different qualification levels. RosterElf helps reduce compliance risk by flagging potential issues early.
Children's Services Award penalty rates
Full-time and part-time employees (casual loading +25%)
| Period | Rate | Notes |
|---|---|---|
| Monday to Friday | 100% | Base rate |
| Saturday | 150% | All hours |
| Sunday | 200% | All hours |
| Public holiday | 250% | All hours |
| Early morning (before 6am) | 115% | Mon-Fri |
| Evening (after 6:30pm) | 115% | Mon-Fri |
Rates based on Children's Services Award (MA000120). Always verify with Fair Work.
Payroll-ready workforce data
RosterElf integrates childcare rostering and time tracking with payroll workflows, so approved hours flow through cleanly and consistently to Xero or MYOB.
- Fewer payroll errors from manual data entry
- Less time spent reconciling timesheets
- Clear records for audits and compliance checks
- Faster pay runs, even during busy periods
Childcare centres using RosterElf
See how Australian childcare centres simplified their workforce management with RosterElf.
faster payroll processing
Australian childcare centres using RosterElf report significant time savings on payroll, allowing directors to focus on quality care instead of admin.
Calculate your childcare rostering savings
See how much time and money your childcare centre could save with RosterElf childcare rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
More than childcare rostering
RosterElf combines rostering with communication, HR, and time tracking — everything childcare teams need in one platform.
Team communication
Notify educators of roster changes instantly. Manage shift swaps with approval workflows. Reduce no-shows with push notifications.
Learn moreHR & compliance
Track WWCC, qualifications and mandatory training. Onboard new educators digitally. Store employee documents securely.
Learn moreTime & attendance
Tablet kiosk and mobile clock-ins with photo verification. Track split shifts and casual hours. Payroll-ready timesheets automatically.
Learn moreWhy childcare centres choose RosterElf
RosterElf is designed specifically for Australian workplaces, with a strong focus on Fair Work compliance, Modern Awards and local payroll integrations.
Save hours on rostering
Reduce time spent building and fixing rosters every week
Control labour costs
See live wage costs as you roster — no more guesswork
Australian award compliance
Children's Services Award rates and penalties built in
All employment types
Works for casual, part-time and full-time educators
Easy to adopt
Intuitive for directors and educators — minimal training needed
Single or multi-centre
Scales from one centre to multiple locations
Trusted by childcare centres across Australia
Hear from childcare centres that simplified their rostering with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Childcare compliance resources
Official resources for childcare rostering and compliance in Australia.
Comparing childcare rostering software?
See how RosterElf compares to Deputy, Tanda, and other options in our detailed buying guide.
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Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses
Childcare rostering software FAQ
- The best childcare rostering software for Australian centres combines easy roster creation, ratio compliance tracking, qualification management, and payroll integration. RosterElf is designed specifically for Australian childcare providers, with built-in support for the Children's Services Award, plus integrations with Xero and MYOB.
- RosterElf lets you tag staff by qualification level (ECT, diploma, certificate III) and shows coverage for each room. The rostering software helps ensure you maintain NQF ratios and flags gaps before publishing.
- Create room-based rosters for babies, toddlers, and preschool. RosterElf's scheduling tools let you move educators between rooms while maintaining ratio compliance throughout the day.
- Yes, manage multiple centres from one dashboard. Float educators between locations, compare staffing costs across centres, and maintain ratio compliance at every site.