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Staff Rostering Software

Save time and money with our employee scheduling tool

Advanced Employee Rostering Software

Built for business owners, by business owners

Man in Cafe using Rostering Software

Work Roster Software

A simple yet powerful solution

Man in Cafe using Rostering Software

RosterElf's staff rostering platform provides business owners with a simple yet powerful all-in-one employee scheduling solution. Including a time and attendance and payroll integration.

Our employee rostering platform is entirely cloud-based, allowing managers to build and communicate rosters from anywhere, 24/7, using a computer or our range of iOS or Android apps

Live roster costings ensure managers always know the actual cost of each roster before publishing and can optimise shift times to maximise profitability, all while guaranteeing sufficient coverage during busy times. 

Our employee rostering apps ensure staff members always know when and where they are working and are kept up to date with any last-minute changes. 

Roster Planning Software

Simple design, powerful features

Daily View Employee Rostering RosterElf

RosterElf's clean design makes planning employee schedules a breeze.

With our employee rostering tool, simply add shifts, set start and finish times, and then let RosterElf automatically suggest the best employees based on qualifications and availability. 

Alternatively, copy a past employee schedule or re-use a roster template to make the scheduling process faster. 

Managers can also use our suite of apps to update and re-publish rosters from the convenience of their smartphones. 

New and updated employee rosters are communicated by email, SMS or in-app push notifications.

Daily View Employee Rostering RosterElf
RosterElf Labour Budgeting

Labour Budgeting

Know your wage costs before you publish

RosterElf Labour Budgeting

RosterElf's live budgeting tool automatically calculates labour costs as you build your employee roster. 

No more surprises on pay day or when reviewing the financials weeks later with our team rostering tool and payroll integration. 

Managers will always know the actual labour cost before publishing and have time to make any adjustments. 

With simple employee rostering software, you can quickly meet your business KPIs, including total hours, labour cost percentages and average pay rates.

Staff Roster System

Drag and drop

Rostering Views

RosterElf's staff roster system includes many powerful tools, including copy shifts, copy weeks, and roster templates.

Colour code your shifts to help make creating and tweaking shifts easy to visualise. 

Our employee scheduling tool is designed to make the process of team member scheduling simple and fast.

Get in, build the optimal roster using RosterElf's employee rostering features and then get back to running your business. 

Rostering Views
RosterElf Perfect Match System

Manage Rostering Stress

AI-powered employee rostering

RosterElf Perfect Match System

Rostering is quick and stress-free thanks to RosterElf's AI-powered 'Perfect Match' system. 

The scheduling tool automatically suggests the most suitable employees for each shift, considering a range of data, including employee leave, shift conflicts, availability to work, qualifications and labour cost

Let RosterElf do all the work for you. Select from the suggested employee list, and the shift is filled. 

No more guesswork and time-consuming tasks. Build the optimum roster in minutes and communicate easily assigned shifts to employees. 

Employee Scheduling App

Manage your employees on the go

RosterElf includes powerful employee scheduling apps. 

Download our iOS or Android apps and quickly build, update and communicate your shift work roster anytime, anywhere.

Easily update shifts, approve shift swaps and employee leave applications and even call or text employees directly using our smartphone apps. 

                              RosterElf Online Roster App

Discover more of RosterElf’s Features


5 Star Review

RosterElf’s scheduling software has made it a breeze to manage a large number of employees. With people starting and finishing in different locations and staff with different pay rates and allowances, moving to electronic rostering has been a game changer.

Jesse Nelthorpe | Hardy Cafe

Manager’s online dashboard view

Rostering Software Questions?

We have the answers

What is Rostering Software?

Rostering software is a user-friendly online platform like RosterElf. It makes it easy for small business owners and medium- and large-scale business managers to schedule employees, track time and attendance, control labour costs, manage shift trades, approve timesheets, and more. 

What is roster management?

Roster management creates shifts, assigning them to available and qualified employees to work hours. It also includes managing employee leave applications and availability to work and time and attendance.  

What is an employee roster?

An Employee Roster is a schedule that outlines employees' shifts and work hours. It is a crucial tool for managing staff availability, ensuring optimal staffing levels, and coordinating the work schedule in various industries.

Can I create rosters on my smartphone?

Yes, our software enables managers to create and update rosters both from a PC and using our iOS or Android Smartphone apps from mobile devices; roster on the go, from anywhere.

Can I colour code my roster?

Our rostering platform enables rosters to be custom colour coded. Each position or role in the business can be assigned a unique colour to make visually tracking employees and reviewing rosters easy. Learn how to colour code your employee schedule HERE

How are rosters communicated to employees?

Once a roster is built and reviewed in RosterElf, managers can notify employees of a newly published roster using email, SMS, or push notifications. Staff simply need to log in to their smartphone app to view the details of upcoming shifts, which enhances team communication. Read about how rosters are communicated HERE

Can I use Roster templates?

RosterElf has a simple roster template system. Simply save any past roster as a template and use it again and again in the future. Save as many templates as you want. Read more HERE.

Can roster days be copied when building a roster?

Our easy drag-and-drop system allows managers to copy shifts from one day to another, make adjustments, and publish. This saves a lot of time. Read more HERE

Can I copy previous rosters?

Any previous roster can be copied at a click of a button. Simply select the previous roster week to copy, make changes and publish.

Will I be notified during rostering if employees are unavailable to work?

If employees are unavailable to work during a proposed shift time, our rostering system will automatically warn shift managers regarding time off requests and suggest alternatives to select. Read about how to find available and qualified employees for a shift HERE.

Will I be notified during rostering if employee are on leave?

Employees on leave will be highlighted during the roster process, and our system will automatically suggest alternative employees who are available and qualified to work.

Can I update a roster that has already been published?

RosterElf allows managers to edit and republish rosters as many times as needed. Once a roster is re-published, only employees who have had new or updated shifts will be notified to avoid confusion.

Does the software have a roster budgeting tool?

Our rostering software has a powerful budgeting tool to help managers with weekly labour costs. As rosters are created, estimated cost, labour percentage, average pay rate and total hours for each shift, day and week are presented.

Does RosterElf integrate with Xero?

We sure do. RosterElf has a deep integration with Xero to sync employees, pay items, leave balances, and the ability to send approved timesheets directly from RosterElf to your Xero account. Read more about how to set up Xero integration HERE

Our Xero integration is also one of the 10 Xero Staff Picks (out of over 1000 apps in Xero) and the best-rated rostering integration.

How do I create a roster on my iphone?

Managers can download our iOS app and create and edit employee schedules on the go. Simply go to the roster tab, add a shift, select position, select start and finish time and then publish.

Can I save my roster as a draft.

Created a roster and not ready to publish? Easily save the employee schedule as a draft to review later for publishing. Read more HERE

Do my staff see the whole roster?

You can customise your RosterElf account to allow staff to see the full roster or just their shifts. It's your choice. Learn how to customise HERE.

How does the roster budgeting tool work?

The rostering labour budgeting tool displays hours, labour cost and average pay rate by shift, day, and week. You can even add in sales targets and view labour percentage data live! Read more about it HERE

Can I set un-paid breaks in the roster?

Unpaid breaks can be set as business rules on your account. Once a shift meets the min length requirements (e.g. 5 hours), an unpaid break will automatically be applied. Find out more HERE on how to set un-paid breaks. 

How far in advance should employee receive their rosters?

Employees should ideally receive their rosters at least two weeks in advance, as this timeframe allows for sufficient planning and adjustments, ensuring a balanced and efficient work schedule for both the employer and the employees.

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