How can golf clubs match staff rosters to tee sheets and booking patterns?

Clubs can line up pro shop, starter and marshal coverage with expected tee off times by planning wage spend against demand using the labour budgeting feature .

What is a simple way to roster staff across the course, pro shop and clubhouse?

You can build clear patterns that allocate staff to the course, golf shop and bar in each shift by creating reusable schedules with the roster templates feature .

How can clubs quickly adjust rosters when bookings change due to weather or course conditions?

Managers can move staff between roles and days as tee times shift, using flexible calendar views in the daily weekly monthly views feature .

How do golf clubs handle staffing for tournaments and special events without overbooking?

You can line up extra marshals, cart staff and hospitality teams for event days while still controlling payroll by relying on the auto scheduling feature .

What is the best way to share early opens and late closes fairly across golf club staff?

Fair rotation of dawn tee off coverage and evening functions is easier when you build recurring patterns that spread tougher shifts using the roster templates feature .

How can starters, marshals and greenkeepers record their hours when working around the course?

On course staff can clock in and out from approved areas on their phones so their time is captured accurately through the GPS geofencing clock .

What is an easy way for pro shop and clubhouse staff to clock in at the beginning of a shift?

Front of house teams can use a shared device near the staff entrance or behind the counter by recording attendance with the kiosk time clock .

How does live attendance help golf clubs keep service levels high on busy competition days?

Duty managers can see who is currently on site across the course, shop and bar so they can redeploy people in real time using the live attendance dashboard .

How can clubs avoid disputes about when staff actually finished after late functions or presentations?

A quick selfie at clock out creates a clear record of who stayed to the end of a shift by using the photo proof option .

Can one staff member work on the course and then assist in the bar while still having correct timesheets?

As long as they clock in and out properly, time for both roles can be captured on a single record using the kiosk time clock .

What is the simplest way for golf clubs using Xero to run pay from rostered hours?

Once managers approve timesheets, they can push the data straight into pay runs through the Xero payroll integration .

How can clubs that already use MYOB link their golf staff hours into payroll without double handling?

Pro shop, course and hospitality hours can all flow directly from approved timesheets into pay cycles using the MYOB payroll integration .

How do golf clubs make sure weekend, public holiday and late night penalties are handled correctly?

Penalty rates and loadings can be applied automatically according to the relevant award using the award interpretation engine .

Can linking rosters to payroll help golf clubs keep labour costs under control across the season?

Accurate time data and automated pay rules reduce manual errors and surprise wage blowouts when processed through the Xero timesheet integration .

Where can golf club managers get guidance on Australian workplace obligations for their staff?

Questions about awards and entitlements can be explored inside the platform with the help of the AI Fair Work compliance bot .

How can clubs quickly tell staff about changes to course status, such as wet weather or cart bans?

Updates about course closures, cart rules and dress standards can be shared instantly across the team using the employee team chat app .

What is a simple way to brief all departments before major golf days or corporate events?

Managers can post pre round notes, run sheets and service priorities in one shared feed with the news feed communication feature .

How can communication tools help keep clubhouse, kitchen and course teams aligned during busy periods?

Cross department coordination can happen in real time so everyone sees the same information inside the team communication hub .

Can clubs use the same system to share weekly staff updates and safety messages?

Regular notices about service standards, member expectations and safety reminders can be posted for all staff in the roster news feed .

Do in app communication tools help new golf club staff feel included sooner?

New hires can read past conversations, see current priorities and ask questions directly using the in app chat feature .

How can golf clubs track licences such as RSA, gaming, first aid and machinery tickets?

All required credentials and renewal dates for bar staff, greenkeepers and managers can be tracked in one place using the licence and certification management tools .

What is a practical way to onboard seasonal golf club staff before the busy summer period?

Casual bar, pro shop and course staff can complete contracts and key forms in a guided digital process with the employee onboarding tools .

How can clubs manage staff leave while still covering key competition days and events?

Leave requests can be considered alongside tee sheets and event calendars before approval by managing them through the leave management feature .

How do golf clubs keep workplace policies for service, safety and member interaction up to date?

Policies can be published, revised and acknowledged by staff through the policy management tools .

Do digital employment contracts make it easier to manage a mix of permanent and casual golf club staff?

Yes, agreements for managers, greenkeepers and casual service staff can be issued, signed and stored centrally using the digital employment contracts feature .

Built for golf courses, clubhouses, and events

Golf club staff rostering, payroll & HR software

Golf clubs manage diverse teams—greenkeepers, pro shop, hospitality, and events—while balancing awards, budgets, and member experience. RosterElf unites rostering, payroll, HR tools, time & attendance, and leave in one platform, helping managers align staffing to tee sheets and functions, control wage spend, and give staff mobile access for shifts and availability.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for golf clubs

Why golf clubs choose RosterElf

RosterElf helps golf clubs coordinate course maintenance, hospitality, and pro shop teams with compliant scheduling and streamlined payroll. Here’s why managers trust RosterElf:

Keep course, clubhouse, and shop covered

Employee rostering for golf clubs

Template busy days and tournament weeks

Match skills and availability to demand

RosterElf’s rostering software matches greenkeepers, pro shop staff, F&B teams, and marshals to tee sheets, functions, and weather‑driven demand. Drag‑and‑drop scheduling, live labour budgets, and reusable templates make it easy to plan tournament weeks, shotgun starts, weddings, and club nights. Costed rosters reduce admin, improve compliance, and protect member and guest experience.

Accurate hours across course & clubhouse

Time and attendance for golf club teams

Mobile and kiosk clock‑ins with GPS/photo

Payroll‑ready timesheets without disputes

Replace paper timesheets with time & attendance. Staff clock in/out via mobile or kiosk with GPS/photo verification—capturing start, finish, and breaks accurately across greens, maintenance sheds, kitchens, bars, and the pro shop. Approved hours feed payroll‑ready timesheets, reducing disputes and upholding break and award compliance.

Award interpretation made simple

Payroll integration for golf clubs

Connect to Xero & MYOB

Fast, accurate pay runs

Approved timesheets sync directly to payroll with penalties, allowances, and overtime applied automatically. Payroll integration ensures greenkeepers, hospitality, and retail teams are paid correctly and on time—eliminating re‑keying, cutting admin, and keeping your club compliant with hospitality and grounds staff awards.

Approvals that update instantly

Leave management for golf clubs

Keep shifts covered during absences

Plan around tournaments, weddings, and weather

Staff request leave in the app and managers approve with one tap. Leave management updates rosters automatically so course, clubhouse, and retail coverage continues during holidays, training, or last‑minute sickness. Automated updates minimise scramble‑calls and protect service standards on peak tee sheets and function days.

Real‑time communication on mobile

Mobile apps for golf club staff

Notifications, open shifts, and swaps

Reduce no‑shows and improve reliability

Managers publish roster changes in seconds, and staff receive instant mobile alerts. With mobile rostering, teams confirm availability, accept open shifts, and request swaps across course, clubhouse, and pro shop. Live comms keep teams aligned and help managers react to weather delays, tournament extensions, or unexpected demand.

Track licences and training

HR compliance for golf clubs

Stay audit‑ready for licensed venues

RSA, food safety, machinery tickets

HR tools store RSA, food‑safety training, and machinery tickets with automated expiry reminders. Managers ensure only qualified staff are rostered for alcohol service, kitchen equipment, and course machinery—reducing compliance risk and simplifying audits for committee and board reporting.

FAQ

Frequently asked questions

Golf club HR management, rostering and payroll software questions? We have the answers.

Clubs can line up pro shop, starter and marshal coverage with expected tee off times by planning wage spend against demand using the labour budgeting feature.
You can build clear patterns that allocate staff to the course, golf shop and bar in each shift by creating reusable schedules with the roster templates feature.
Managers can move staff between roles and days as tee times shift, using flexible calendar views in the daily weekly monthly views feature.
You can line up extra marshals, cart staff and hospitality teams for event days while still controlling payroll by relying on the auto scheduling feature.
Fair rotation of dawn tee off coverage and evening functions is easier when you build recurring patterns that spread tougher shifts using the roster templates feature.

On course staff can clock in and out from approved areas on their phones so their time is captured accurately through the GPS geofencing clock.
Front of house teams can use a shared device near the staff entrance or behind the counter by recording attendance with the kiosk time clock.
Duty managers can see who is currently on site across the course, shop and bar so they can redeploy people in real time using the live attendance dashboard.
A quick selfie at clock out creates a clear record of who stayed to the end of a shift by using the photo proof option.
As long as they clock in and out properly, time for both roles can be captured on a single record using the kiosk time clock.

Once managers approve timesheets, they can push the data straight into pay runs through the Xero payroll integration.
Pro shop, course and hospitality hours can all flow directly from approved timesheets into pay cycles using the MYOB payroll integration.
Penalty rates and loadings can be applied automatically according to the relevant award using the award interpretation engine.
Accurate time data and automated pay rules reduce manual errors and surprise wage blowouts when processed through the Xero timesheet integration.
Questions about awards and entitlements can be explored inside the platform with the help of the AI Fair Work compliance bot.

Updates about course closures, cart rules and dress standards can be shared instantly across the team using the employee team chat app.
Managers can post pre round notes, run sheets and service priorities in one shared feed with the news feed communication feature.
Cross department coordination can happen in real time so everyone sees the same information inside the team communication hub.
Regular notices about service standards, member expectations and safety reminders can be posted for all staff in the roster news feed.
New hires can read past conversations, see current priorities and ask questions directly using the in app chat feature.

All required credentials and renewal dates for bar staff, greenkeepers and managers can be tracked in one place using the licence and certification management tools.
Casual bar, pro shop and course staff can complete contracts and key forms in a guided digital process with the employee onboarding tools.
Leave requests can be considered alongside tee sheets and event calendars before approval by managing them through the leave management feature.
Policies can be published, revised and acknowledged by staff through the policy management tools.
Yes, agreements for managers, greenkeepers and casual service staff can be issued, signed and stored centrally using the digital employment contracts feature.

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