Sports club rostering software for Australian clubs
Roster staff smarter, manage volunteers, and stay compliant — without complex enterprise systems or spreadsheets.
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Sports club rostering with live labour budgets
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WWCC and accreditation tracking built in
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Integrates with Xero and MYOB
Designed for the realities of club operations
Sports club rostering isn't the same as regular scheduling. Clubs deal with match days, training sessions, volunteer coordination, and strict child safety requirements.
Match day and training coordination
Managing paid staff and volunteers together
Seasonal fixture fluctuations
WWCC and coaching accreditations
Weekend and public holiday penalties
Multiple teams and age groups
Sports club rostering that matches your fixtures
Creating rosters for sports clubs means balancing match days, training sessions, canteen duty, and bar shifts — often with a mix of paid staff and volunteers. RosterElf helps managers make informed rostering decisions.
- Build rosters that match fixtures and training schedules
- Assign staff based on role, qualifications and availability
- Manage paid staff and volunteers on one platform
- Templates for match days, training, and special events
Rostering for all types of sports clubs
From golf clubs to tennis clubs, RosterElf adapts to your club's unique rostering needs.
Time and attendance for clubs
Track hours accurately for paid staff while optionally logging volunteer contributions. RosterElf gives managers confidence that rostered hours match worked hours.
- Clock in and out using mobile devices or shared tablets
- Photo verification and GPS tracking for off-site events
- Track volunteer contributions for recognition and reporting
- Convert worked hours into payroll-ready timesheets
Sports club award compliance, made simpler
Australian sports club awards include penalty rates for weekends and public holidays when most matches occur. RosterElf helps reduce compliance risk by calculating penalties automatically.
Sporting Organisations Award penalty rates
Full-time and part-time employees (casual loading +25%)
| Period | Rate | Notes |
|---|---|---|
| Monday to Friday | 100% | Base rate |
| Saturday | 150% | All hours |
| Sunday | 200% | All hours |
| Public holiday | 250% | All hours |
| Evening (after 7pm) | 115% | Mon-Fri |
| Early morning (before 6am) | 115% | Mon-Fri |
Rates based on Sporting Organisations Award (MA000082). Always verify with Fair Work.
Payroll-ready workforce data
RosterElf integrates sports club rostering and time tracking with payroll workflows, so approved hours flow through cleanly and consistently to Xero or MYOB.
- Fewer payroll errors from manual data entry
- Separate volunteer and paid staff tracking
- Clear records for audits and grant applications
- Faster pay runs, even during busy seasons
Golf club rostering for pro shop and course operations
Golf clubs coordinate pro shop, course maintenance, F&B, and events with seasonal demand patterns. RosterElf helps roster across all departments while managing weekend competitions and twilight golf.
- Coordinate pro shop, greenkeeping, and F&B staff
- Templates for competitions and corporate events
- Track RSA for bar staff and chemical handling for greens
- Early morning and weekend penalty rates calculated
Common golf club roles
Key certifications tracked
- • RSA (bar operations)
- • ChemCert (course maintenance)
- • First aid
- • Food safety
Tennis club rostering for coaching and court operations
Tennis clubs manage coaching programs, court bookings, social events, and competitions. RosterElf helps roster coaches across junior and adult programs while coordinating canteen and bar volunteers.
- Schedule coaches by program and skill level
- Track coaching accreditations and WWCC
- Templates for pennant nights and tournaments
- Coordinate paid coaches and parent volunteers
Common tennis club roles
Key certifications tracked
- • Tennis Australia accreditation
- • Working With Children Check
- • First aid
- • RSA (bar operations)
Bowls club rostering for greens and hospitality
Bowls clubs balance green maintenance, bar service, barefoot bowls events, and competition days. RosterElf helps roster greenkeepers, bar staff, and volunteers while tracking RSA and chemical handling certifications.
- Coordinate greens, bar, and events staff
- Templates for pennant, social bowls, and barefoot events
- Track RSA for bar and gaming compliance
- Manage volunteer duty rosters alongside paid staff
Common bowls club roles
Key certifications tracked
- • RSA (mandatory for bar)
- • RSG (gaming areas)
- • ChemCert (greens maintenance)
- • Food safety
reduction in time spent on rostering
Australian sports clubs using RosterElf report significant time savings on roster creation, allowing managers to focus on members instead of admin.
Calculate your sports club rostering savings
See how much time and money your club could save with RosterElf sports club rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
More than sports club rostering
RosterElf combines rostering with communication, HR, and time tracking — everything club managers need in one platform.
Team communication
Notify staff and volunteers of roster changes instantly. Manage shift swaps and reduce no-shows with push notifications.
Learn moreHR & compliance
Track WWCC, coaching accreditations, RSA and first aid certifications. Onboard new staff digitally.
Learn moreTime & attendance
Mobile and tablet clock-ins with photo verification. Track hours for paid staff and volunteer contributions.
Learn moreWhy sports clubs choose RosterElf
RosterElf is designed specifically for Australian workplaces, with a strong focus on Fair Work compliance, Modern Awards and local payroll integrations.
Sports club rostering that adapts
Build rosters that match fixtures and training. Assign staff based on role, qualifications and availability.
Time tracking across venues
Clock in and out at clubhouses, grounds, and events. Track hours for paid staff while logging volunteer contributions.
Award compliance made simpler
Reduce compliance risk by flagging potential issues early. Weekend and public holiday penalties calculated automatically.
Control wage costs
See live labour costs as you build rosters. Separate paid staff from volunteer rosters for accurate budgeting.
Fast team communication
Notify staff and volunteers when rosters are published. Manage shift swaps with approval workflows.
Certification tracking
Track WWCC, coaching accreditations, RSA and first aid. Receive reminders before certifications expire.
Trusted by sports clubs across Australia
Hear from clubs that simplified their rostering with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Sports club compliance resources
Official resources for sports club employers in Australia.
Explore similar industries
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Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses
Sports club rostering software FAQ
- The best sports club rostering software for Australian clubs combines easy roster creation, volunteer management, award compliance, and payroll integration. RosterElf is designed specifically for Australian sports clubs, with built-in support for the Sporting Organisations Award, WWCC tracking, and integrations with Xero and MYOB.
- Create separate roster templates for match days and training sessions. Save templates for home games, away games, and tournaments, then apply with one click and adjust as needed.
- Yes, RosterElf manages paid staff and volunteers on the same platform. Set volunteer roles with zero-cost rates so they appear on rosters without affecting wage budgets. Paid staff hours flow through to payroll automatically.
- Use multi-site rostering to create separate rosters for different teams, age groups, or playing fields. Coordinate coaches and support staff across concurrent fixtures.