Sports club rostering, payroll & HR software
Sports clubs manage matches, training, events, and hospitality with paid and volunteer staff. RosterElf provides a unified platform for rostering, payroll, HR, time & attendance, and compliance—so managers align staffing to fixtures, control costs, and give teams mobile access for availability, swaps, and updates.
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Cover coaches, canteen, and umpires
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Track WWCC and coaching accreditations
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Integrate with Xero, MYOB, and QuickBooks
Everything you need to manage your sports club workforce
Six powerful modules working together to simplify sports club staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Club rostering
Schedule staff across departments
Build rosters for bar, gaming, bistro, and function staff. Manage events, functions, and regular trading.
- Department scheduling
- Function event rosters
- Gaming area coverage
- Multi-venue support
Time & attendance
Track hours across your club
GPS clock-ins verify staff are on-site. Digital timesheets capture shift times for payroll accuracy.
- Venue clock-in
- Department tracking
- Break compliance
- Overtime alerts
Payroll integration
Club Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for nights, weekends, and public holidays under club awards.
- Registered Clubs Award
- Penalty rate automation
- Allowance calculations
- Xero/MYOB sync
HR for clubs
Manage RSA and gaming licences
Track RSA, RCG certificates, and food safety qualifications. Get alerts before certifications expire.
- RSA/RCG tracking
- Food safety certs
- Gaming licence records
- Expiry alerts
Team communication
Keep your club team connected
Share function details and roster updates. Instant notifications for changes. Coordinate across departments.
- Function briefings
- Roster notifications
- Department updates
- Shift swap requests
Club analytics
Understand your labour costs
Track costs by department. Monitor overtime and casual usage. Make data-driven staffing decisions.
- Department cost tracking
- Function profitability
- Overtime analysis
- Wage-to-revenue ratio
Employee rostering for sports clubs
Roster by fixtures and events
Managers use drag-and-drop shifts for coaches, canteen staff, umpires, and volunteers with Perfect Match AI filling roles based on availability and skills.
Templates align staffing to match days, training sessions, and club events.
Time & attendance for sports clubs
Payroll-ready timesheets without disputes
Capture start, finish, and breaks across training grounds, clubhouses, and events.
Approved hours flow into timesheets for accurate payroll processing.
Payroll integration for sports clubs
Fast, compliant pay runs
Approved timesheets sync automatically with penalties, allowances, and overtime applied correctly.
Integration with Xero, MYOB, and QuickBooks ensures staff are paid accurately and on time.
Leave management for sports clubs
Maintain service coverage
Staff request leave in the app and managers approve with automatic roster updates and conflict flagging.
Ensure coverage is maintained for match days and events.
Mobile apps for sports club teams
Reduce no-shows and improve engagement
Staff and volunteers confirm shifts, swap roles, and update availability through the app.
Managers receive instant notifications and fill open positions quickly.
HR compliance for sports clubs
WWCC, RSA, first aid
Track Working With Children Checks, RSA, first-aid, and coaching accreditations with expiry reminders.
Ensure only qualified staff and volunteers are rostered for appropriate roles.
Trusted by sports clubs
Hear from sports clubs that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Partap Singh Thind
December 05, 2025
"Really detailed and helpful. First time user of a rostering software and I was provided with clear and easy to follow instructions with the promise of being available for any further questions or help that I might need in the future. Would definitely recommend"
Sarah Johnson
September 28, 2025
"Very easy to use and navigate. The support team is always quick to respond and helpful with any queries."
David L.
August 15, 2025
"Great tool for managing staff rosters and timesheets. Has made our scheduling much more efficient."
James Mitchell
November 28, 2025
"Excellent rostering software! The drag and drop feature makes creating weekly schedules a breeze. Our team loves the mobile app for checking their shifts."
Emma Richardson
October 22, 2025
"RosterElf has transformed how we manage our hospitality staff. The award interpretation feature alone saves us hours every pay period."
Michael Chen
September 15, 2025
"Finally found a rostering solution that understands Australian workplace requirements. The Fair Work compliance features give us peace of mind."
Rachel K.
August 30, 2025
"The integration with Xero is smooth. Timesheets flow directly into payroll without any manual data entry. Highly recommend for any small business."
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Common roles in sports clubs
Download free job description templates for your sports clubs team
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Sports club rostering FAQ
- RosterElf's roster templates let you create match day templates for coaches, umpires, canteen, and bar staff. Duplicate successful rosters and adjust coverage based on home games, away games, and special events.
- RosterElf's communication tools send instant notifications when fixtures change. Update rosters in seconds and all affected staff receive push alerts on their mobile app.
- Yes, save separate templates for training sessions, home matches, away matches, and tournaments. Apply templates with one click and adjust volunteer coverage based on event requirements.
- Yes, RosterElf manages both paid staff and volunteers. Track volunteer availability, assign roles for match days and events, and communicate updates through the mobile app.
- Use drag-and-drop scheduling to assign volunteers across roles. View coverage at a glance and ensure adequate staffing for coaching, umpiring, canteen, and bar duties for each fixture.
- Yes, create separate rosters or use multi-site rostering for different teams, age groups, or playing fields. This helps coordinate coaches and support staff across concurrent fixtures.
- Create specific roster templates for away games with reduced staff requirements. Use shift notes to include travel details and meeting times for volunteers and coaches.
Compliance resources
Official resources for fitness and recreation employers in Australia.
We love our customers
At RosterElf, customer support isn't an add-on — it's part of who we are. Book a demo or chat with our team today — and experience the kind of support that makes RosterElf the most-loved workforce management platform in Australia.
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