Workforce analytics, from the rosters and timesheets you already run
RosterElf turns your roster and timesheet data into reports on hours, attendance, labour cost and compliance, so you see what a week costs before the pay run.
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A live dashboard when you log in
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Reports filtered by date, site and position
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CSV or PDF export
What RosterElf workforce analytics covers
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Rostering reports
Hours and wage cost by person, site and position.
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Time and attendance reports
Lateness, breaks and clock-in variance as a pattern.
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Labour cost reports
Rostered cost against timesheet cost, before the pay run.
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HR and compliance reports
Certifications, contracts, policies and training.
Trusted by 30,000+ workplaces
From local cafés to national retail chains, Australian businesses roster, pay and manage their teams with RosterElf.
What is workforce analytics software?
Workforce analytics software turns the rosters, clock-ins, timesheets and HR records a business already keeps into reports on hours, attendance, labour cost and compliance. For a small shift-based business, that means seeing rostered against actual hours, late starts and wage cost by site before the pay run, without a separate BI tool or data team.
See your workforce status at a glance
- Total rostered hours and roster trends
- Who is clocked in, late or missing
- Leave requests and pending shifts waiting for you
- An expired documents widget for certifications
See what is happening across your workforce the moment you log in.
The live dashboard puts key metrics front and centre so you can spot issues early and make smarter staffing decisions before problems escalate. Move, hide or add widgets so the dashboard shows what matters to your role.
Workforce analytics
Drive profitability
See labour costs in real time. Spot overruns before payroll and make data-driven adjustments that improve your bottom line.
Catch issues early
Identify attendance patterns, overtime trends, and compliance gaps before they become costly problems.
Schedule smarter
Use workforce metrics so the right people are scheduled at the right times.
Stay audit-ready
Track certifications, policy acknowledgements, and Fair Work requirements with audit-ready compliance reports.
Export
Export any report to CSV or PDF; it is emailed to you as soon as it is ready.
All-in-one platform
No separate analytics tools needed. Reporting is built into the same platform as rostering, time tracking, and HR.
What is workforce analytics software?
RosterElf's workforce analytics is built for small shift-based businesses. Its reports sit in five groups (Roster & Scheduling, Time & Attendance, Payroll & Labour Cost, Notes & Leave and HR Hub), and every number comes from the shifts you actually rostered and worked.
The report groups in RosterElf
- Roster and scheduling
- Time and attendance
- Payroll and labour cost
- Notes and leave
- HR Hub
- Your favourites, starred for quick access
Rostering reports: hours, wages and availability
See how your rosters are built and used, and compare rostered hours with the labour budget before you publish.
Build smarter, fairer rosters with data
- Rostered hours by employee, position or site
- Roster wage cost for any period
- Every completed shift, with variances
- Staff availability and its changes
Understand how your rosters are built and used in practice.
Roster reports reveal the patterns behind your scheduling: which employees get the most hours, who is consistently unavailable, and where shift gaps keep appearing. Compare rostered hours against labour cost budgets to schedule within budget before publishing.
Rostering reports in RosterElf
Rostered hours
Total rostered hours by person and position.
Roster wage
What the roster costs, by site. Roster wage reports
Complete shift
Names, scheduled shifts, clock-in and clock-out times, variances and approved hours. Complete shift report
Staff availability
Who is available when, and what changed. Availability updates
Attendance reporting that shows the pattern
Attendance reporting compares when staff actually clocked in, took breaks and clocked out against the roster, so late starts, breaks taken and variance show up as a pattern rather than as one-off shifts. In RosterElf, the Time and Attendance Report and the Staff Break Report filter by date range, site and staff, and export to CSV or PDF.
Spot attendance issues before they impact payroll
- Late arrivals and early departures by employee
- Breaks taken, and the ones missed
- Rostered against actual clock-in times
- Notes left on shifts
Go beyond simple clock-in and clock-out records.
A pattern of late starts, missed breaks, or unapproved overtime can signal deeper issues, from scheduling conflicts to disengagement. Link attendance data to labour cost reporting to see exactly how attendance affects your wage spend.
Attendance reports in RosterElf
Time and attendance
Clock-ins against the roster, by employee and site. Attendance reports
Breaks taken
Breaks taken against the roster. Break reports
Shift notes
Every note left on a shift, in one list. Shift notes reports
Payroll and labour cost reports before the pay run
Rostered cost against timesheet cost, by site and role, while it is still small.
Control labour spend with real-time cost tracking
- Rostered against actual labour cost
- Wage spend by site and position
- Overtime and penalty rates in the cost
- Labour cost against the revenue you enter
See labour costs, spot overruns early, and decide before payroll is processed.
Payroll reporting compares rostered costs against actual timesheet costs, tracks penalty rates, and shows where overtime is creeping up and which locations are over budget, all before the pay run.
Labour cost reports in RosterElf
Timesheet costs
What the approved hours cost. Labour costs and timesheets
Roster wage
What the roster was going to cost, for the same period.
Payroll reports
Print the payroll for the period. Payroll reports
HR and compliance reports you want to already have
Who is missing a document, whose licence is expiring, and where onboarding has stalled. HR Hub reports come with the Full Suite and HR plans.
Complete HR visibility
- Certification and permit expiry
- Policy and procedure acknowledgements
- Contracts and staff files
- Training summary and culture surveys
Stay on top of staff records, certifications, and compliance documents.
HR compliance reports track every certification, policy acknowledgement, and onboarding step across your workforce, so you know who is missing documents and whose licences are expiring.
HR Hub reports in RosterElf
HR Hub overview
Every staff member's paperwork in one view.
Certifications and permits
What expires, and when.
Policies and procedures
Who has acknowledged what.
Contracts and staff files
What is signed, and what is still out.
Training summary
Courses completed across the team.
Staff details
The team list, by site and position. Staff details report
Four reports worth running every pay cycle
The ones that catch a problem while it is still cheap.
Roster wage, before you publish
What next week will cost, while it is still a draft.Time and attendance, as the week ends
Late starts and clock-in variance, person by person.Timesheet costs, before the pay run
What the approved hours cost against what was rostered.Certifications, once a month
What expires before the next roster.
Every report can be filtered by date range, site and position, starred as a favourite, and exported to CSV or PDF.
View and export reportsStill comparing the usual suspects?
Don't just take our word for it. Browse verified Xero reviews and start your free 15-day trial today.
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See how Australian businesses run on RosterElf
Childcare, hospitality and food businesses that see their hours and labour cost before the pay run.
Bush Kids Childcare
Up to 95% faster payroll
The Embassy
Managers up to speed in 45 minutes
Pressed Earth
Half the software cost
Simple pricing that scales with your team
No lock-in contracts. Three clear plans. Cancel anytime.
Core
Rostering and time & attendance
Payroll-ready timesheets & awards
per user per month
every active employee, logged in or not
+ GST, billed annually
Start free trialFull Suite
Rostering, payroll & HR in one
Payroll & HR tools in one system
per user per month
every active employee, logged in or not
+ GST, billed annually
Start free trialHR
HR tools only
Onboarding, documents & policies
per user per month
every active employee, logged in or not
+ GST, billed annually
Start free trialMore in the same app
Every feature works off the same employee record.
How-to guides for workforce analytics
Step-by-step guides to help you master these workflows
Workforce analytics guides for Australian businesses
Learn more about tracking KPIs, forecasting labour costs, and using data to make smarter rostering decisions.
Reviewing rostering KPIs from the past year
Review rostering KPIs to improve next year. Analyse labour costs, roster accuracy, overtime rates, and set realistic targets for Australian businesses.
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Attendance KPI review: what to keep and what to change
Review attendance KPIs to focus on what matters next year. Analyse absenteeism, punctuality, and patterns to set realistic targets for Australian businesses.
Read article
Forecasting labour costs using employee rosters
Learn how to forecast labour costs accurately using employee rostering data. Build budgets, predict overtime, and control expenses with data-driven scheduling.
Read articleStart your free 15-day RosterElf trial today
Join 30,000+ workplaces using RosterElf to simplify rostering, payroll and HR.
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Workforce analytics FAQ
- Workforce analytics software collects and analyses employee data to help businesses make data-driven decisions about staffing, scheduling, and labour costs. RosterElf's workforce analytics combines rostering software, time tracking, payroll, and HR data into actionable workforce metrics that drive profitability for shift-based businesses.
- Workforce analytics reveals where labour spend is going—showing overtime trends, budget variances, and scheduling inefficiencies in real time. By comparing rostered versus actual costs, you can identify overstaffing, reduce unapproved overtime, and make proactive staffing adjustments that directly improve profitability.
- RosterElf's reports sit in five groups: roster and scheduling, time and attendance, payroll and labour costs, notes and leave, and HR compliance. Every report can be filtered by date range, site and position, starred as a favourite, and exported to CSV or PDF.
- Not from scratch: the reports are built in. Filter each one by date range, site and position, and favourite the ones you use most so they sit at the top of your reports list.
- Yes for the live dashboard: its Time Clock widget shows who is late, in, on a break or out right now. Reports run on demand, so each one shows the rosters, clock-ins and timesheets as they stand when you press Run Report.
- RosterElf maintains audit-ready records of hours worked, breaks taken, and pay rates applied. HR compliance reports track certifications, policy acknowledgements, and onboarding status. Employers must keep time and wages records for 7 years, so export this data for Fair Work audits or dispute resolution.