Manage staff licences, permits & certifications digitally

Every business has different compliance needs. A café might require RSA and food safety certificates, while a construction firm needs high-risk work permits or white cards. With RosterElf’s certificate tracking software, you can configure these requirements at scale.

Start by assigning mandatory licences or certifications to each role in your organisation. When a new employee is onboarded or changes position, the system automatically checks whether they meet those requirements. Missing or invalid documents are flagged immediately — before a non-compliant staff member ever steps onto the roster.

HR teams can attach multiple certificate types, set expiry intervals, and require pre-approval before someone becomes active in a role. If your business operates across multiple sites, RosterElf keeps each location’s compliance standards separate but centrally visible.

This structured, role-based approach eliminates human error and reduces liability. Instead of relying on memory or spreadsheets, RosterElf enforces compliance at the point of scheduling — protecting your business automatically.

Expired licences are one of the most common — and costly — compliance gaps. A single missed renewal can expose your business to insurance issues or regulatory fines. RosterElf’s certificate expiry notification system solves that by keeping everyone one step ahead.

Each certificate or permit stored in RosterElf includes its own expiry date. The system automatically triggers reminders — first to the employee, then to their manager or HR contact — at custom intervals (e.g. 30, 7, and 1 day before expiry).

Colour-coded dashboards (green = valid, amber = expiring, red = expired) make it easy to see at a glance where action is required. Reports log every reminder sent, providing a complete record of your efforts to maintain compliance — crucial in any Fair Work or WHS audit.

By automating these reminders, RosterElf ensures your certifications and permits never slip through the cracks again.