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Escape Room Staff Scheduling Software

RosterElf lets you spend more time growing your escape room business and less time managing day-to-day tasks like building employee schedules. 

Forget puzzling over staff rosters and put your ticker on growing your business!

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Make managing your escape room centre easy

RosterElf’s escape room scheduling software makes it easy for you to build team rosters, communicate with staff, and track labour costs and your business budget.

Avoid understaffing, overstaffing, and keep your escape adventures running smoothly

Customer Satisfaction is Your Escape

Escape rooms | RosterElf

  • The Software takes into account employee availability, preferences, and allotted positions. This ensures the escape room is staffed with the right people at the right time.

  • Roster software helps escape room managers find replacements very quickly and easily.

  • RosterElf is keen to help escape room managers avoid understaffing and overstaffing, which reduces labour costs and improves efficiency.
Escape rooms | RosterElf
weekly roster view

Build conflict-free schedules in just a few clicks

weekly roster view

Quickly build staff schedules in minutes with RosterElf’s unique ‘Perfect Match’ algorithm that allows you to schedule staff based on availability and qualifications.                     


  • Save popular weekly schedules to a digital template to save time scheduling staff.
  • Share new schedules with your team directly to their inbox or SMS.
  • Slide bar technology allows you to build schedules around your budget with a live labour budgeting tool.

Accurate time and attendance tracking

Shift swapping capabilities

RosterElf’s time clock app and mobile roster apps makes it easy for your team to clock into their shift at the escape room and records exact hours, including breaks and overtime.


Shift swapping capabilities
Approved hours for payroll

Keep your team of escape room enthusiasts connected

Approved hours for payroll

RosterElf’s escape room scheduling software lets you communicate quickly and clearly across multiple game room locations, all from the palm of your hand.                     


  • Take communication on the go with the RosterElf mobile roster app
  • Update employees on leave, roster changes and shift swaps with SMS and email updates.
  • Keep employee morale high by releasing the schedule early and paying on time.

Manage your business operations in one place

Seamless Payroll Integration

With multiple escape room locations and dozens of staff, staying on top of your growing business can be challenging. Fortunately, managing the business operations is easier with RosterElf.


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Seamless Payroll Integration
Escape Room Staff Scheduling Software - RosterElf

Escape Room Staff Scheduling Software

Why choose RosterElf to manage your escape room?

RosterElf makes managing the day-to-day operations of your escape room fast and easy with intuitive staff scheduling, automated budget tracking, accurate time and attendance tracking, and quick payroll processing. With the help of RosterElf, you can focus on customer service and growing your business.

Core Challenges

  • Building conflict-free team schedules. 
  • Keep staff engaged and morale high.  
  • Updating payroll manually with hours worked.

RosterElf Solutions

  • ‘Perfect Match’ algorithm promises conflict-free schedules every time.
  • Streamlined processing keeps staff engaged and morale high.
  • Digital timesheets make it easy to approve hours worked and process payroll. 


We have the answers.

How does the ‘Perfect Match’ algorithm work for escape room businesses?

The ‘Perfect Match’ algorithm ensures that you schedule your escape room staff for positions based on qualifications, availability and location.

Can I build weekly escape room schedules based on demand?

If you know your escape room gets busier at certain times of the month or year, you can  build schedules based on the demand using the  sales budgeting and  reporting features.

How many escape room locations can I add to my account?

You can have an unlimited number of escape room locations and staff on your RosterElf account. With RosterElf you only  pay per employee scheduled each week so there is no additional charge for multiple locations.

Can my employees swap shifts with staff at other escape room locations?

Staff can swap shifts with their team without a manager getting involved (outside of final approval) using the ‘Perfect Match’ algorithm.

When staff members want to swap, they can only trade with other staff members that meet the same criteria as their shift.

Does RosterElf automatically calculate awards for my escape room business?

With our advanced  Award Interpretation feature, awards are automatically calculated based on the role to ensure you can remain Fair Work compliant.

How do staff use the digital time clock?

The digital time clock is an app that allows staff to clock in and out of shifts digitally. The  mobile app uses patented GPS technology that allows employees to sign in using their smartphones once they’re on-site.

If  employees arrive late or work overtime, they can leave a comment and a photo for escape room business owners to review when processing payroll.

Can I update staff schedules using the RosterElf app?

RosterElf’s mobile app includes several features, including  rostering. Managers can create, update and  re-publish schedules on the go. Plus, MyShifts allows everyone in the business to keep on top of all their upcoming shifts.

Does RosterElf have a free trial?

Yes! We’d love to give you the chance to try our escape room  staff scheduling software first before you commit. So we’ll give you  15-days free with no credit card needed to sign up.

Start your free 15 day
RosterElf trial today

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            Escape Room Staff Scheduling Software - RosterElf