Escape room rostering, payroll & HR software
Escape rooms operate on precise timing with back-to-back sessions, brief resets, safety briefings, and weekend demand surges. RosterElf consolidates rostering, scheduling, time & attendance, payroll, and HR capabilities—enabling owners to manage smooth, compliant shifts across game masters, front desk, and tech roles.
-
Balance sessions, resets, and groups
-
Track first-aid and WWCC
-
Integrate with Xero and MYOB
Everything you need to manage your escape room workforce
Six powerful modules working together to simplify escape room staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Event rostering
Staff events and attractions
Build rosters for shows, events, and daily operations. Manage casual pools and event-specific requirements.
- Event-based scheduling
- Casual staff pools
- Show staffing
- Attraction coverage
Time & attendance
Track hours at every event
GPS clock-ins verify staff are on-site. Digital timesheets capture event hours for payroll and billing.
- Venue clock-in
- Event time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Entertainment Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for nights, weekends, and public holiday events.
- Live Performance Award
- Penalty rate automation
- Event allowances
- Xero/MYOB sync
HR for entertainment
Manage performer and crew credentials
Track Working With Children checks, first aid, and role-specific qualifications. Manage casual workforce.
- WWCC tracking
- First aid certification
- Role qualifications
- Casual management
Event communication
Coordinate your event teams
Share event briefings and running orders. Instant notifications for changes. Coordinate show operations.
- Event briefings
- Running order updates
- Roster notifications
- Crew messaging
Event analytics
Track event profitability
Monitor labour costs per event. Track casual usage and overtime. Analyse staffing patterns.
- Event cost tracking
- Casual analysis
- Overtime reporting
- Labour efficiency
Employee rostering for escape rooms
Balance sessions, resets, and groups
Coordinate game masters, front-of-house hosts, and puzzle technicians around session start times, reset windows, and corporate events using drag-and-drop scheduling.
Templates support room rotations and staggered openings during weekends and school holidays.
Time & attendance for escape rooms
Clock-ins with photo or GPS
Replace paper timesheets with reliable clock-ins across front desk, floor, and tech support.
Photo verification or GPS feeds payroll-ready records, ideal for back-to-back sessions, turnover resets, and on-call maintenance.
Payroll integration for escape rooms
Award interpretation automated
Weekend penalties, overtime, and allowances apply automatically from approved timesheets.
Integration with Xero and MYOB eliminates re-keying and reduces back-pay risk during public holidays and peak seasons.
Leave management for escape rooms
Keep bookings flowing and rooms staffed
Staff submit leave via the app and approvals update rosters automatically to maintain coverage.
Shows availability by qualification and role, suggests replacements, and manages blackout dates around school holidays.
Mobile apps for escape room teams
Instant roster updates and alerts
Game masters and hosts receive live scheduling updates, swap requests, and notifications.
Managers publish changes instantly when bookings shift or maintenance occurs, boosting punctuality and reducing missed briefings.
HR compliance for escape rooms
First aid, WWCC, fire warden
Track first-aid, Working With Children Checks, and fire-warden certifications with expiry reminders.
Ensure only qualified staff are rostered for guest-facing and safety-critical roles.
Trusted by escape rooms
Hear from escape room venues that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Common roles in escape rooms
Download free job description templates for your escape rooms team
Explore similar industries
See how RosterElf helps other businesses like yours
Escape room rostering FAQ
- RosterElf's rostering software lets you drag-and-drop shifts with precise start times for sessions and reset windows. Templates support staggered room openings and corporate bookings.
- Yes, RosterElf supports casual-heavy teams. Staff submit availability, managers build rosters around it, and casual loading applies automatically to pay calculations.
- Yes, create reusable roster templates for Friday nights, Saturday peak times, and school holiday periods. Duplicate templates and adjust game master numbers based on booking volume.
- RosterElf's rostering software lets you assign game masters to specific rooms and shifts. Ensure each room has qualified staff for briefings, monitoring, and resets throughout operating hours.
- Yes, RosterElf shows live labour budgets while building rosters. Track costs by session time and compare against booking revenue using the analytics dashboard to maintain profitability.
Compliance resources
Official resources for entertainment and recreation employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
-
Guided setup and onboarding
-
Award and payroll questions answered
-
Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses