Staff Scheduling Software

Employee scheduling software is a computer program that enterprise managers can use to control their workers' shifts.

One way to think of employee scheduling software is in terms of maximised efficiency and productivity, which are two things HR managers are always battling, but particularly when it comes to resources like manpower or energy. Employee scheduling software allows you to establish optimal schedules for your employees by matching them with appropriate tasks given each person's skillset, availability, location, etc.

It also removes the need for any paperwork - coordinating staff assignments could be done manually in days past but now all that changes with organization using a mobile roster app or even desktop website like RosterElf that synchronises effortlessly with employee smartphones and tablets!

This gives employers important data in real time for making decisions.                              

Staff Scheduling is important because it minimizes the costs of labour, saves valuable time and cuts down on wasted productivity.    

Scheduling is an important strategic process for ensuring that staff are sufficiently utilised to meet organizational goals. It's also a key mechanism for balancing the needs of clients, colleagues and oneself.

Staff schedules are not created in a vacuum, but rather depend on all aspects of your business including goal setting, peer/colleague satisfaction, client demands and market competition. The resulting schedule should be internally consistent as well as balanced with external elements such as political, climate or economic environment.
                             

When staff scheduling is done correctly it can create tremendous benefits in terms of workplace productivity - increases in workflow allow further progress towards goals set externally or internally - but with sustainability comes risk which must be mitigated by careful process planning.                              

Scheduling staff prevents poor performance due to fatigue, stress, or boredom.

When someone is tired because they are spending too much time on the job, their mental alertness declines and their physical coordination becomes sluggish. They're more likely to make mistakes that could create safety hazards for themselves and others.

The second type of distraction managers should worry about is emotional distraction - being surrounded by routine that doesn't interest them makes it difficult to focus on the task at hand.

Thirdly, employees have different levels of skill sets which make some tasks easier for them than others - people who are bored will typically gravitate towards doing those things for which they are skilled rather than continue to do the things they don't like, this leads to increased rates of absenteeism.

Finally, when workers are spending many hours on the job, they are also spending many hours away from home. When managers can’t get feedback from their staff on how they're feeling, this can affect their performance - employees will avoid reporting problems because there is no way for them to know that the problem isn't due to lack of interest or lack of skill rather than actual physical or psychological fatigue.

Staff scheduling is the process of arranging and assigning staff to particular positions at different times to optimise staffing efficiency in the business.

Good quality staff scheduling can help ensure that there is always adequate staff coverage at popular or busy times of the day, or that there is some form of break for the worker.

For example, if an organisation has a period of high-volume demand in the mornings before 10am, then it may want to schedule its most experienced and skilled staff members to work during this time to reduce any risk of poor performance due to fatigue or stress.

The staff scheduling process can be a difficult process as it involves a wide range of different people with a range of skills and personalities.

Scheduling software is a critical tool for individuals and businesses to use. It provides the ability to manage their own time, track employees' schedules as well as any changes that happen along the way, with ease!

RosterElf’s Scheduling software will not only assist with Staff Scheduling it will also interpret your employee awards, push payroll data through to your chosen accounting system, clock in/out staff, handle staff availability and much more.

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Excellent question! We’ve created a full guide to assist with your staff scheduling. Find out more here:  How to build the perfect roster.

RosterElf can help schedule your entire team, plan their breaks, and give you shift swap confirmations. You also have access to a lot more features like managing labour costs or cloning individual days' schedules for other days for rapid scheduling.

Creating your first staff schedule with RosterElf is easy - just add shifts, set shift times, assign employees and publish! Read this ARTICLE to learn all the tips and tricks. 

RosterElf offers two views in its scheduling tool, daily and weekly. The daily scheduling view is best for optimising daily start and finish times whist the weekly scheduling view is best to review overall weekly coverage and employee fatigue. Read more about the difference between the two scheduling views HERE. 

If you have built a staff schedule on RosterElf but are not ready to publish, it can be saved as a draft schedule. Learn about how to save employee schedules as drafts HERE. 

Despite the best planning, things like changes in expected demand or employee sickness may mean you may need to edit and re-publish an employee schedule. RosterElf makes updating and re-publishing employee schedules easy. Read how HERE. 

RosterElf's employee scheduling tool makes it easy to find available employees for shifts. The scheduling tool takes into account employee availability and leave applications to automatically suggest the most qualified and available employees for each shift. Learn about it HERE. 

In many industries, businesses are required to give employees unpaid breaks to manage fatigue. RosterElf's scheduling software enables businesses to set un-paid break rules automatically. Read about setting unpaid breaks in employee schedules HERE.

With RosterElf, businesses can allow employees to view only their own personal shifts or, alternatively, the scheduling tool can be customised to allow employees the ability to view the full business roster. Read how to customise this setting HERE.

Want to see how many hours each employee has been rostered on for the week in total? Read this ARTICLE to learn how. 

RosterElf's employee scheduling tool has a powerful labour budgeting feature that enables mangers to view total hours, estimated labour cost, average pay-rate and even labour to sales percentage. Read about how to use the budgeting tool HERE. 

If you have published an employee schedule but, due to unforeseen circumstances, need to delete it completely, RosterElf makes the process easy. Read how to delete employee schedules that have already been published and ensure staff are notified of the change HERE.

When you publish a roster, options for communicating to employees include:  SMS, email and app-push notifications. Learn about how to select how your want to communicate a new or updated employee schedule HERE. 

Colour coding is a great way for managers to visualise employee schedules and ensure sufficient coverage of key positions across the week. Learn about how to customise colours by positions on your employee schedule HERE. 

With RosterElf, users can easily copy shifts from one day to another when creating an employee schedule. Learn about how to copy a shift from day to day HERE.

If your business is in hospitality or any other industry where the staff schedule needs to adjust to sales revenue, it is a great idea to set daily and weekly sales targets when using our staff scheduling tool. Learn about how to set sales targets and maximise your profits HERE.

With RosterElf, all your account history, including employee schedules in the past are kept securely on your account. Learn how to view past employee schedules HERE. 

After publishing online using RosterElf, you can print out a copy of any employee schedule easy. To learn how, read HERE. 

RosterElf gives user the ability to save past employee schedules as templates and then re-use them in the future. This saves a lot of time. To find out how to save and re-use employee templates, read HERE.