Employee Scheduling Software

Employee scheduling software is a computer program that enterprise managers can use to control their workers' shifts.

One way to think of employee scheduling software is, maximised efficiency and productivity, two things HR managers constantly battle, particularly regarding resources like staffing or energy. Employee scheduling software allows you to establish optimal schedules for your employees by matching them with appropriate tasks given each person's skill set, availability, location, etc.

It also removes paperwork - coordinating staff positions would be done manually in days past. Now, all those changes get managed from a mobile roster app or a desktop website like RosterElf that synchronises effortlessly with employee smartphones and tablets!

This gives employers essential data in real-time for making decisions.                              

Staff Scheduling is crucial because it minimises labour costs, saves valuable time and cuts down on wasted productivity.    

Scheduling is an essential strategic process for ensuring good use of staff to meet organisational goals. It's also a key mechanism for balancing the needs of clients, colleagues and oneself.

Staff schedules are not created in a vacuum but depend on all aspects of your business, including goal setting, peer/colleague satisfaction, client demands and market competition. The resulting schedule should be internally consistent and balanced with external elements such as political, climate or economic environment.
                             

When staff scheduling is correct, it can create tremendous benefits in terms of workplace productivity - increases in workflow allow further progress towards goals set externally or internally - but with sustainability comes risk, which you mitigate with careful process planning.                              

Scheduling staff prevents poor performance due to fatigue, stress, or boredom.

When someone is tired because they spend too much time on the job, their mental alertness declines, and their physical coordination becomes sluggish. As a result, they're more likely to make mistakes that could create safety hazards for themselves and others.

The second type of distraction managers should worry about is an emotional distraction - surrounded by a routine that doesn't interest them makes it difficult to focus on the task.

Thirdly, employees have different skill sets, which make some tasks easier for them than others. As a result, bored people will typically gravitate towards doing those things they are skilled for rather than continue doing the things they don't like, leading to increased absenteeism rates.

Finally, when workers spend many hours on the job, they also spend many hours away from home. When managers can't get feedback from their staff on their feelings, this can affect their performance. Employees will avoid reporting problems because there is no way for them to know that the problem isn't due to a lack of interest or skill rather than actual physical or psychological fatigue.

Staff scheduling is arranging and assigning staff to particular positions at different times to optimise staffing efficiency in the business.

Good quality staff scheduling can help ensure that there is always adequate staff coverage at popular or busy times of the day or that there is some form of a break for the worker.

For example, suppose an organisation has a high-volume demand in the mornings before 10 am. In that case, it may want to schedule its most experienced and skilled staff members to work during this time to reduce any risk of poor performance due to fatigue or stress.

The staff scheduling process can be complex as it involves a wide range of people with various skills and personalities.

Scheduling software is a critical tool for individuals and businesses to use. It allows the ability to manage their own time, track employees' schedules, and easily track any changes that happen along the way!

RosterElf's Scheduling software will assist with Staff Scheduling and interpret your employee awards, push payroll data through to your chosen accounting system, clock in/out staff, handle staff availability, and much more.

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Excellent question! We’ve created a complete guide to assist with your staff scheduling. Find out more here:  How to build the perfect roster.

RosterElf can help schedule your entire team, plan their breaks, and give you shift swap confirmations. You also have access to many more features like managing labour costs or cloning individual days' schedules for other days for rapid scheduling.

Creating your first staff schedule with RosterElf is easy - add shifts, set shift times, assign employees and publish! Read this ARTICLE to learn all the tips and tricks. 

RosterElf offers two views in its scheduling tool, daily and weekly. The daily scheduling view is best for optimising daily start and finish times whist the weekly scheduling view is best to review overall weekly coverage and employee fatigue. Read more about the difference between the two scheduling views HERE. 

You can save a draft schedule if you have built a staff schedule on RosterElf but are not ready to publish. Learn about how to save employee schedules as drafts HERE. 

Despite the best planning, things like changes in expected demand or employee sickness may mean you may need to edit and re-publish an employee schedule. RosterElf makes updating and re-publishing employee schedules easy. Read how HERE. 

RosterElf's employee scheduling tool makes finding available employees for shifts easy. The scheduling tool considers employee availability and leaves applications to automatically suggest the most qualified and available employees for each shift. Learn about it HERE. 

In many industries, businesses must give employees unpaid breaks to manage fatigue. RosterElf's scheduling software enables businesses to set un-paid break rules automatically. Read about setting unpaid breaks in employee schedules HERE.

With RosterElf, businesses can allow employees to view only their shifts, or you can customise the scheduling tool to allow employees to view the entire business roster. Read how to customise this setting HERE.

Do you want to see each employee's rostered hours for the week? Read this ARTICLE to learn how. 

RosterElf's employee scheduling tool has a powerful labour budgeting feature that lets managers view total hours, estimated labour cost, average pay rate and even labour to sales percentage. Read about how to use the budgeting tool HERE. 

If you have published an employee schedule but, due to unforeseen circumstances, need to delete it completely, RosterElf makes the process easy. Read how to delete employee schedules that have already been published and ensure staff are notified of the change HERE.

When you publish a roster, options for communicating to employees include SMS, email and app push notifications. Learn how to select how you want to communicate a new or updated employee schedule HERE. 

Colour coding is an excellent way for managers to visualise employee schedules and ensure sufficient coverage of key positions across the week. Learn about how to customise colours by position on your employee schedule HERE. 

With RosterElf, users can easily copy shifts from one day to another when creating an employee schedule. Learn about how to copy a shift from day to day HERE.

Suppose your business is in hospitality or any other industry where the staff schedule needs to adjust to sales revenue. In that case, it is a great idea to set daily and weekly sales targets using our staff scheduling tool. Learn about how to set sales targets and maximise your profits HERE.

With RosterElf, all your account history, including employee schedules in the past, are kept securely on your account. Learn how to view past employee schedules HERE. 

After publishing online using RosterElf, you can easily print out a copy of any employee schedule. To learn how - click HERE. 

RosterElf allows users to save past employee schedules as templates and re-use them in the future, saving a lot of time. To find out how to save and re-use employee templates, read HERE.