Staff Scheduling Software

Roster your employees quickly and efficiently

Business Shift Scheduling Software

The best online employee scheduling tool

Busy Cafe

Staff Scheduling App

The best online solution

Busy Cafe

RosterElf's staff scheduling tool provides business owners with a simple yet powerful employee scheduling solution.

Our staff scheduling app is fully cloud based meaning management can create, edit and push rosters from anywhere 24/7 using either a computer or our range of iOS or Android apps

Live schedule costings ensures managers always know the real cost of each roster before publishing and can optimise shift times to maximise profitability, all while ensuring sufficient coverage at the busy times. 

Employee apps ensure employees always know when and where they are working and are kept up to date with any last minute changes. 

Weekly Rostering Tool

Easily visualise your weekly schedule

RosterElf rostering weekly view

RosterElf's clean design makes planning employee schedules a breeze.

Simply add shifts, set start and finish times and then let RosterElf automatically suggest the best employees based on qualifications and availability. 

Alternatively, copy a past employee schedule or re-use roster templates to make the process even faster. 

Managers can also use our suite of apps to update and re-publish rosters from the convenience of their smartphone. 

New and updated employee rosters are communicated to employees by email, SMS or in-app push notifications.

RosterElf rostering weekly view
RosterElf Daily Rostering Software

Daily Scheduling Tool

Drag and drop

RosterElf Daily Rostering Software

RosterElf's daily scheduling view provides a great way to visualise the coverage across each day.

Use our shift sliding bars to visualise and then optimise the start and finish times for each shift, ensuring sufficient employee coverage at peak times, whilst also managing labour costs throughout the day.

Drag and drop shifts between days, copy past rosters and re-use roster templates to make the process of scheduling fast and efficient.

There has never been an easier way to visualise and create the perfect employee schedule. 

Labour Costs

Accurate roster budgeting

Approved hours for payroll

RosterElf's live budget tool automatically calculates labour costs as you build your employee schedule, in real time. 

No more surprises on pay day or when reviewing the financials weeks later with our team scheduling software. 

Managers will always know the real labour cost before publishing and have time to make any adjustments. 

Now with simple employee scheduling software you can easily meet your business KPIs including total hours, labour cost percentages and average pay-rates.

Approved hours for payroll
RosterElf Perfect Match View

Manage Schedule Conflicts

Leave and staff availability are easy

RosterElf Perfect Match View

Scheduling staff with RosterElf's perfect match algorithm is now a breeze. 

Qualified and available staff will be the only ones put forward for the shift and you will have a number of options to choose from. Forget calling round looking for someone to fill a shift.

Our perfect match system is also a life saver when staff call in sick or want to swap a shift. Once the request goes in, our automation finds the right replacement, with the right skills, in seconds. Not only do you save, time you end up with the best staff for the position.

Time and Attendance

Track employee attendance

RosterElf Time Clock App

Once you have rostered employees to work using our staff scheduling tool, RosterElf's time and attendance apps will track actual attendance on shift.

RosterElf offers both GPS smartphone and tablet app options, both of which can be setup and operational in minutes.

Employees are prompted to leave notes when working different hours to planned on the schedule. These notes can then be reviewed by management when approving payroll

RosterElf Time Clock App

Staff Scheduling App

iOS and Android apps designed to help you schedule staff

With simple to use, intuitive shift scheduling apps, your managers and staff will be kept up to date, no matter the changes.

Changes to shift times, new shift swap opportunities, time-off requests and setting availability are now all in the palm of their hands. No more excuses for missing availability or turning up for a shift late with the RosterElf Employee Scheduling Apps.

Staff shifts available to edit on app

Discover more of RosterElf’s Features

Scheduling Software Questions?

Talk to us

Our team of customer service experts are here to help you answer questions, optimising your team scheduling setup, and solve your tricky technical challenges.

We're often asked is RosterElf the best work scheduling app in the world? We certainly believe so. Our ethos is to develop Magically Simple Staff Scheduling software that simply works for business owners and their teams.

                              RosterElf Scheduling View

Great Employee Scheduling Software

5 Star Review

This is a great system. It’s simple and easy to use, quick to Roster staff, and saves a heap of time with payroll. I also like the fact I’m not getting charged monthly fees when I’m not using it, the ability to only pay for what I use is super helpful. Well worth trying out if you’re looking for Rostering / Scheduling software.

Ilana Borsje | Happy Little Cafe

Manager’s online dashboard view

Employee Scheduling Software


What is Employee Scheduling Software?

Employee scheduling software is a computer program that enterprise managers can use to control their workers' shifts.

One way to think of employee scheduling software is in terms of maximised efficiency and productivity, which are two things HR managers are always battling, but particularly when it comes to resources like manpower or energy. Employee scheduling software allows you to establish optimal schedules for your employees by matching them with appropriate tasks given each person's skillset, availability, location, etc.

It also removes the need for any paperwork - coordinating staff assignments could be done manually in days past but now all that changes with organization using a mobile roster app or even desktop website like RosterElf that synchronises effortlessly with employee smartphones and tablets!

This gives employers important data in real time for making decisions.                              

Why is Staff Scheduling Important?

Staff Scheduling is important because it minimizes the costs of labour, saves valuable time and cuts down on wasted productivity.    

Scheduling is an important strategic process for ensuring that staff are sufficiently utilised to meet organizational goals. It's also a key mechanism for balancing the needs of clients, colleagues and oneself.

Staff schedules are not created in a vacuum, but rather depend on all aspects of your business including goal setting, peer/colleague satisfaction, client demands and market competition. The resulting schedule should be internally consistent as well as balanced with external elements such as political, climate or economic environment.

When staff scheduling is done correctly it can create tremendous benefits in terms of workplace productivity - increases in workflow allow further progress towards goals set externally or internally - but with sustainability comes risk which must be mitigated by careful process planning.                              

What are the benefits of scheduling staff?

Scheduling staff prevents poor performance due to fatigue, stress, or boredom.

When someone is tired because they are spending too much time on the job, their mental alertness declines and their physical coordination becomes sluggish. They're more likely to make mistakes that could create safety hazards for themselves and others.

The second type of distraction managers should worry about is emotional distraction - being surrounded by routine that doesn't interest them makes it difficult to focus on the task at hand.

Thirdly, employees have different levels of skill sets which make some tasks easier for them than others - people who are bored will typically gravitate towards doing those things for which they are skilled rather than continue to do the things they don't like, this leads to increased rates of absenteeism.

Finally, when workers are spending many hours on the job, they are also spending many hours away from home. When managers can’t get feedback from their staff on how they're feeling, this can affect their performance - employees will avoid reporting problems because there is no way for them to know that the problem isn't due to lack of interest or lack of skill rather than actual physical or psychological fatigue.

What is staff scheduling?

Staff scheduling is the process of arranging and assigning staff to particular positions at different times to optimise staffing efficiency in the business.

Good quality staff scheduling can help ensure that there is always adequate staff coverage at popular or busy times of the day, or that there is some form of break for the worker.

For example, if an organisation has a period of high-volume demand in the mornings before 10am, then it may want to schedule its most experienced and skilled staff members to work during this time to reduce any risk of poor performance due to fatigue or stress.

The staff scheduling process can be a difficult process as it involves a wide range of different people with a range of skills and personalities.

What is scheduling software used for?

Scheduling software is a critical tool for individuals and businesses to use. It provides the ability to manage their own time, track employees' schedules as well as any changes that happen along the way, with ease!

RosterElf’s Scheduling software will not only assist with Staff Scheduling it will also interpret your employee awards, push payroll data through to your chosen accounting system, clock in/out staff, handle staff availability and much more.

Start a free 30-day trial today.

How do I make a staff schedule?

Excellent question! We’ve created a full guide to assist with your staff scheduling. Find out more here:  How to build the perfect roster.

What makes RosterElf’s scheduling software different?

RosterElf can help schedule your entire team, plan their breaks, and give you shift swap confirmations. You also have access to a lot more features like managing labour costs or cloning individual days' schedules for other days for rapid scheduling.

How do I create an employee schedule with RosterElf?

Creating your first staff schedule with RosterElf is easy - just add shifts, set shift times, assign employees and publish! Read this ARTICLE to learn all the tips and tricks. 

What is the difference between daily and weekly scheduling views?

RosterElf offers two views in its scheduling tool, daily and weekly. The daily scheduling view is best for optimising daily start and finish times whist the weekly scheduling view is best to review overall weekly coverage and employee fatigue. Read more about the difference between the two scheduling views HERE

How do I save my employee schedule as a draft?

If you have built a staff schedule on RosterElf but are not ready to publish, it can be saved as a draft schedule. Learn about how to save employee schedules as drafts HERE

How do I edit a published employee schedule?

Despite the best planning, things like changes in expected demand or employee sickness may mean you may need to edit and re-publish an employee schedule. RosterElf makes updating and re-publishing employee schedules easy. Read how HERE

How to do find available employees for a staff schedule?

RosterElf's employee scheduling tool makes it easy to find available employees for shifts. The scheduling tool takes into account employee availability and leave applications to automatically suggest the most qualified and available employees for each shift. Learn about it HERE

How can I set un-paid breaks in my employee schedule?

In many industries, businesses are required to give employees unpaid breaks to manage fatigue. RosterElf's scheduling software enables businesses to set un-paid break rules automatically. Read about setting unpaid breaks in employee schedules HERE.

How can I allow employees to see full staff schedule?

With RosterElf, businesses can allow employees to view only their own personal shifts or, alternatively, the scheduling tool can be customised to allow employees the ability to view the full business roster. Read how to customise this setting HERE.

How can I view the total hours each employee has been scheduled?

Want to see how many hours each employee has been rostered on for the week in total? Read this ARTICLE to learn how. 

How can I budget for labour costs?

RosterElf's employee scheduling tool has a powerful labour budgeting feature that enables mangers to view total hours, estimated labour cost, average pay-rate and even labour to sales percentage. Read about how to use the budgeting tool HERE

How can I delete a published employee schedule?

If you have published an employee schedule but, due to unforeseen circumstances, need to delete it completely, RosterElf makes the process easy. Read how to delete employee schedules that have already been published and ensure staff are notified of the change HERE.

How are employees schedules communicated to my employees?

When you publish a roster, options for communicating to employees include:  SMS, email and app-push notifications. Learn about how to select how your want to communicate a new or updated employee schedule HERE

How can I colour code my employee schedule?

Colour coding is a great way for managers to visualise employee schedules and ensure sufficient coverage of key positions across the week. Learn about how to customise colours by positions on your employee schedule HERE

How can I copy shifts from one day to another?

With RosterElf, users can easily copy shifts from one day to another when creating an employee schedule. Learn about how to copy a shift from day to day HERE.

How can I set sales targets on my staff schedule?

If your business is in hospitality or any other industry where the staff schedule needs to adjust to sales revenue, it is a great idea to set daily and weekly sales targets when using our staff scheduling tool. Learn about how to set sales targets and maximise your profits HERE.

How can I view past employee schedules?

With RosterElf, all your account history, including employee schedules in the past are kept securely on your account. Learn how to view past employee schedules HERE

How can I print out a copy of my employee schedule?

After publishing online using RosterElf, you can print out a copy of any employee schedule easy. To learn how, read HERE

How to I use scheduling templates?

RosterElf gives user the ability to save past employee schedules as templates and then re-use them in the future. This saves a lot of time. To find out how to save and re-use employee templates, read HERE

Start your free 30 day
RosterElf trial today

By Signing up you accept the Subscription Agreement & Privacy Policy.
RosterELF Scheduling Software Retail User Start Your Free Trial