Not-for-profit rostering, staff & volunteer scheduling software
Schedule paid staff and volunteers together, keep checks current and stretch a funded budget further — without enterprise complexity.
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Staff and volunteer scheduling together
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SCHADS Award rates built in
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Integrates with Xero and MYOB
Designed for the realities of not-for-profit work
A not-for-profit rosters two workforces with one budget: paid staff whose hours are funded to the dollar, and volunteers whose hours are not paid but still have to be scheduled and checked.
Paid staff and volunteers side by side
Funded programs with fixed hours
Police checks and Working with Children Checks
SCHADS broken shifts and sleepovers
Small admin teams doing the rostering
Reporting hours by program for funders
Volunteer and staff scheduling in one roster
Volunteer scheduling software that cannot also run payroll leaves you with two systems and one workforce — which is how a volunteer ends up in a paid shift and a paid worker ends up unrecorded.
One roster, two workforces
Only paid roles reach payroll
Schedule paid roles and volunteer positions in the same view, with checks enforced for both and only paid hours flowing to the pay run.
- Roster paid staff and volunteers in one view
- Only paid roles flow through to payroll
- Police and Working with Children Checks enforced for both
- Report hours by program for funding acquittal
Time and attendance across programs
Hours have to be attributable to a program, because that is how the funding is acquitted.
Attendance reconciled to the roster
Mobile or kiosk clock-in
Staff clock in on their phone or at a site kiosk, and hours are recorded against the program they were worked in.
- Mobile clock-in for community and outreach work
- Kiosk clock-in at a centre or office
- Broken shifts and sleepovers tracked accurately
- Worked hours convert straight into payroll-ready timesheets
Not-for-profit award compliance, made simpler
Penalty rates, overtime and break rules vary by day, time, employment type and shift length — and one week’s roster touches most of them.
Social, Community, Home Care and Disability Services Award (MA000100) — pay rates by period
| Period | Full-time & part-time | Casual |
|---|---|---|
| Ordinary hours (Mon–Fri) | 100% | 125% |
| Saturday | 150% | 175% |
| Sunday | 200% | 225% |
| Public holiday | 250% | 275% |
Casual rates are set by the award directly, not by adding a loading to the permanent rate. Rates change each 1 July; the full breakdown by classification, junior age and allowance is in the SCHADS award pay guide. Always verify against Fair Work.
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects not-for-profit scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian not-for-profits and charities using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than not-for-profit scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a not-for-profit team has one app rather than four.
Why not-for-profits and charities choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
SCHADS Award rates and penalties built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Calculate your not-for-profit scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
“Having worked with other platforms before, we didn't hesitate to use RosterElf. The simplicity of the app makes it a dream for managers and staff.”
Darcy Wood · Inspire Care SA
Adelaide NDIS provider found simplicity and reliability
Read the Inspire Care SA storyTrusted by not-for-profits and charities across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in not-for-profit
Download free job description templates for your not-for-profit team
Relevant awards for not-for-profit
Stay compliant with Australian Modern Award pay rates
Explore similar industries
See how RosterElf helps other businesses like yours
Not-for-profit scheduling and rostering resources
Free scheduling tools, templates and guides for Australian not-for-profits and charities
Try not-for-profit staff scheduling free
Build your first not-for-profit roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Not-for-profit staff scheduling FAQ
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The best volunteer scheduling software holds volunteers and paid staff in one roster while only paying the paid ones, enforces police and Working with Children Checks for both, reports hours by program for funding acquittal, and exports paid hours to payroll with SCHADS rates applied. RosterElf does all four — it is a workforce roster, not a volunteer recruitment platform.
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Yes, and keeping them distinguishable is the point: a volunteer position and a paid shift look the same on a wall planner and must never look the same at payroll. Checks are enforced for both, because being unpaid does not exempt anyone from a Working with Children Check.
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Volunteer hours are recorded against the program they were worked in, the same way paid hours are, so a funding acquittal does not require rebuilding the year from memory.