Church staff scheduling & HR software
Keep pastors, worship leaders, musicians, AV/production, kids and youth leaders, ushers, greeters, hospitality, and operations covered with smarter rostering and flexible scheduling. Align Sunday services, rehearsals, small groups, and community events to capacity and skills, reduce wage creep and volunteer confusion, and maintain safeguarding across campuses.
-
Roster staff and volunteers together
-
Track WWCC and police checks
-
Integrate with Xero and MYOB
Trusted by Australian businesses
From local cafes to national retail chains, thousands of businesses rely on RosterElf for rostering, HR and payroll.
Everything you need to manage your church workforce
Six powerful modules working together to simplify staff and volunteer rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Education rostering
Schedule teaching and support staff
Build rosters for teachers, aides, and administration. Manage term schedules and relief teacher pools.
- Term-based scheduling
- Relief teacher pools
- Support staff rosters
- Multi-campus support
Time & attendance
Track staff hours accurately
GPS clock-ins verify staff are on-site. Digital timesheets capture hours for payroll accuracy.
- Campus clock-in
- Break compliance
- Relief teacher tracking
- Overtime monitoring
Payroll integration
Education Award rates automated
Connect to Xero or MYOB. Automatic rates based on classification and qualifications under education awards.
- Education Award interpretation
- Classification rates
- Allowance calculations
- Xero/MYOB sync
HR for education
Manage teacher credentials
Track teaching registrations, Working With Children checks, and professional development. Get expiry alerts.
- Teacher registration
- WWCC tracking
- PD records
- First aid certification
Staff communication
Connect your education team
Share announcements and updates. Instant notifications for roster changes. Coordinate relief coverage.
- Staff announcements
- Relief notifications
- Meeting coordination
- Team messaging
Education analytics
Workforce insights for schools
Track staffing costs and relief teacher usage. Monitor leave patterns. Generate compliance reports.
- Staffing cost analysis
- Relief usage tracking
- Leave pattern insights
- Compliance reports
Employee rostering for churches
Plan smarter in minutes
Use service plans, event calendars, and availability to build costed rosters for worship teams, kids ministry, production, hospitality, and pastoral care.
Drag-and-drop scheduling, templates, and open roles help fill gaps and rotate volunteers fairly.
Time & attendance for churches
Track paid staff and volunteers
Track paid staff time and optional volunteer check-ins via mobile or foyer kiosks.
Capture start, finish, and breaks with photo or GPS, then compare to scheduled hours for quick approvals.
Payroll integration for churches
Automate compliance
Apply award rules, weekend and public holiday penalties and allowances automatically from approved timesheets.
Export to Xero or MYOB while keeping labour budgets aligned for staff and volunteers cost-neutral.
Leave management for churches
Smarter approvals
Staff request leave and volunteers mark unavailability in the app with coverage impact clearly highlighted.
Rosters update instantly so kids rooms, worship, and production stay covered.
Mobile apps for church teams
Everyone stays in sync
Team members view rosters, confirm, swap within rules, and receive push alerts for changes or open roles.
Campus pastors and coordinators approve timesheets on-the-go and message groups by ministry or location.
HR compliance for churches
WWCC, police checks, safe ministry
Track WWCC, police checks, and safe-ministry training with automated expiry reminders.
Digitise welcome packs, code-of-conduct, and safe-ministry training for simplified onboarding.
Trusted by churches
Hear from churches that simplified their workforce management with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Common roles in churches
Download free job description templates for your churches team
Church rostering FAQ
- Yes, RosterElf manages both paid staff and volunteers in the same system. You can roster worship teams, kids ministry, production, hospitality, and pastoral care teams together using the rostering software while tracking hours separately for payroll.
- RosterElf manages rosters across multiple campuses and service times. Staff and volunteers can be rostered at different locations, and time and attendance tracks hours with GPS verification for accurate payroll.
- Yes, save shift configurations as roster templates for different services, special events, and midweek programs. Apply templates with one click and adjust volunteer coverage based on attendance.
- Yes, volunteers use the mobile app to update availability, request time off, and swap ministry roles. Coordinators approve changes with visibility of coverage across all services and events.
- Use drag-and-drop scheduling to assign volunteers across ministry areas. View coverage at a glance and ensure adequate staffing for worship, children's programs, production, and hospitality for each service.
Explore similar industries
See how RosterElf helps other businesses like yours
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
-
Guided setup and onboarding
-
Award and payroll questions answered
-
Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses