Built for services, events and multi‑site ministries

Church staff rostering & HR software

Keep pastors, worship leaders, musicians, AV/production, kids and youth leaders, ushers, greeters, hospitality and operations covered with smarter rostering and flexible scheduling. Align Sunday services, rehearsals, small groups and community events to capacity and skills, reduce wage creep and volunteer confusion, and maintain safeguarding across campuses.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smarter staff planning for services and events

Why churches choose RosterElf

RosterElf helps churches match staffing and volunteers to service plans, special events and seasonal peaks while keeping payroll accurate. Digital timesheets, live scheduling and mobile updates cut admin, enabling leaders to fill last‑minute gaps, rotate teams fairly and keep kids check‑in, worship and hospitality running smoothly every weekend.

Build and cost rosters fast

Employee rostering for churches

Plan smarter in minutes

Balance coverage, skills and budgets

Use service plans, event calendars and availability to build costed rosters for worship teams, kids ministry, production, hospitality and pastoral care. Drag‑and‑drop scheduling, templates and open roles help you fill last‑minute gaps and rotate volunteers fairly. Skills, background checks and room capacities guide assignments. Publish updates instantly in RosterElf’s rostering tools.

Accurate hours, fewer disputes

Time and attendance for churches

Trusted records

Clock‑ins with photo or GPS

Track paid staff time and optional volunteer check‑ins via mobile or foyer kiosks. Capture start, finish and breaks with photo or GPS, then compare to scheduled hours for quick approvals. Variance flags reduce disputes and create clean records for stipends and payroll, routed automatically through time and attendance.

Award interpretation made easy

Payroll integration for churches

Automate compliance

Send approved timesheets to payroll

Apply award rules, weekend and public‑holiday penalties and allowances automatically from approved timesheets, then export to Xero or MYOB. Keep labour budgets aligned to the roster for staff while volunteers remain cost‑neutral. Automation removes manual entry and errors so finance can focus on stewardship via payroll integration.

Plan leave without coverage gaps

Leave management for churches

Smarter approvals

Instant updates to rosters

Staff request leave and volunteers mark unavailability in the app; leaders approve with the impact on coverage clearly highlighted. Rosters update instantly so kids rooms, worship and production stay covered. Shared calendars help plan conferences, weddings and outreach without clashes using leave management.

Give teams the app they’ll use

Mobile apps for church teams

Everyone stays in sync

Live roster updates and alerts

Team members view rosters, confirm, swap within rules and receive push alerts for changes or open roles. Campus pastors and coordinators approve timesheets on the go and message groups by ministry or location. Mobile access lifts adoption of scheduling and streamlines weekend coordination via mobile.

Shift‑linked chat that cuts noise

Employee chat for churches

Keep messages on‑task

Chat tied to shifts and roles

Keep conversations focused with chat linked to shifts, roles, rooms and campuses. Coordinate rehearsal changes, run‑sheet tweaks, communion prep and check‑in queues without messy group threads. Create channels by ministry or service time and keep an auditable trail of decisions in the employee chat app.

Stay licence‑ and certificate‑ready

Certificates and permits for churches

Automated reminders

Track WWCC, food safety and first‑aid

Store Working With Children checks (or equivalents), police checks, food‑handling permits for hospitality and first‑aid/CPR with automated expiry reminders. Coordinators filter eligible team members before scheduling, reducing safeguarding risk and last‑minute roster changes. Centralise compliance with licence and certification management.

Faster onboarding for growing teams

Employee onboarding for churches

Paper‑free setup

Policies, training and inductions

Digitise welcome packs, code‑of‑conduct and safe‑ministry training so new staff and volunteers are roster‑ready sooner. Collect details securely, assign checklists, and ensure room ratios and supervision standards are understood before serving. Skills feed scheduling so leaders place the right people first time via employee onboarding.

Instant HR clarity for leaders

Workwise AI for churches

Confidence in every decision

Fair Work and award guidance fast

As you build rosters, get quick guidance on breaks, penalty triggers and award questions for paid staff. Workwise AI helps leaders check entitlements and common scenarios in plain language, reducing errors in scheduling and payroll while keeping governance strong across ministries. Learn more in Workwise AI.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

The mobile app sends instant push notifications for published rosters, changes and open roles that match skills and availability. People can accept, decline or swap within rules, and leaders see confirmations in real time. This responsiveness keeps weekends smooth when plans shift or someone can’t serve.