Performing arts staff scheduling & HR software
Keep artists, stage managers, technicians, fly crew, wardrobe, ushers, box office, and bar teams covered with smarter rostering and flexible scheduling. Balance coverage, skills, and budgets across venues and seasons while controlling wage spend and protecting opening-night standards.
-
Cover stage, technical, and FOH teams
-
Track first-aid, rigging, and RSA
-
Integrate with Xero and MYOB
Everything you need to manage your performing arts workforce
Six powerful modules working together to simplify performing arts staff rostering, HR, payroll, time tracking, payroll, HR, communication, and analytics.
Event rostering
Staff events and attractions
Build rosters for shows, events, and daily operations. Manage casual pools and event-specific requirements.
- Event-based scheduling
- Casual staff pools
- Show staffing
- Attraction coverage
Time & attendance
Track hours at every event
GPS clock-ins verify staff are on-site. Digital timesheets capture event hours for payroll and billing.
- Venue clock-in
- Event time tracking
- Break compliance
- Overtime monitoring
Payroll integration
Entertainment Award rates automated
Connect to Xero or MYOB. Automatic penalty rates for nights, weekends, and public holiday events.
- Live Performance Award
- Penalty rate automation
- Event allowances
- Xero/MYOB sync
HR for entertainment
Manage performer and crew credentials
Track Working With Children checks, first aid, and role-specific qualifications. Manage casual workforce.
- WWCC tracking
- First aid certification
- Role qualifications
- Casual management
Event communication
Coordinate your event teams
Share event briefings and running orders. Instant notifications for changes. Coordinate show operations.
- Event briefings
- Running order updates
- Roster notifications
- Crew messaging
Event analytics
Track event profitability
Monitor labour costs per event. Track casual usage and overtime. Analyse staffing patterns.
- Event cost tracking
- Casual analysis
- Overtime reporting
- Labour efficiency
Employee rostering for performing arts
Build and cost rosters fast
Balance coverage, skills, and budgets for stage management, lighting, sound, rigging, and front-of-house roles using drag-and-drop tools.
Right-size coverage using rehearsal and performance calendars.
Time & attendance for performing arts
Accurate hours, fewer disputes
Clock-ins with photo or GPS capture start, finish, and breaks for dispersed teams.
Reduces payment disputes and automates payroll preparation.
Payroll integration for performing arts
Award interpretation made easy
Send approved timesheets to payroll with automatic application of award rules, overtime, and public-holiday penalties.
Integration with Xero and MYOB simplifies payment processing.
Leave management for performing arts
Plan leave without coverage gaps
Artists and crew request leave with coverage impact highlighted before approval.
Rosters update instantly to maintain coverage for rehearsals and performances.
Mobile apps for performing arts teams
Everyone stays in sync
Live roster updates, push alerts for late calls, and supervisor timesheet approval on-the-go.
Keep all team members aligned across venues and show schedules.
HR compliance for performing arts
First aid, rigging, RSA
Track first-aid, rigging tickets, and RSA with automated expiry reminders.
Paper-free contracts, policies, and safety inductions for seasonal hiring.
Trusted by performing arts venues
Hear from theatres and venues that simplified their workforce management with RosterElf. Built for Australian small businesses.
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Compare your options
Not sure which workforce management platform is right for you? Explore our comparisons and reviews to make an informed decision.
Relevant awards for performing arts
Stay compliant with Australian Modern Award pay rates
Common roles in performing arts
Download free job description templates for your performing arts team
Explore similar industries
See how RosterElf helps other businesses like yours
Performing arts rostering FAQ
- RosterElf's rostering tools let you create templates for rehearsal weeks, preview nights, performance runs, and dark days. Adjust technical crew, performers, and front-of-house coverage based on show schedules while tracking labour costs in real-time.
- Yes, the rostering software handles touring schedules across multiple venues. Track technical crew, performers, and front-of-house staff as they move between locations, and adapt to different venue requirements.
- Create separate shift types for matinee and evening performances, bump-in/bump-out, and technical rehearsals. The system shows coverage by role type and helps balance front-of-house, stage crew, and technical operators.
- Yes, update rosters instantly for understudy calls or technical crew changes. Communication tools send immediate push notifications to all affected staff, ensuring everyone knows their call times.
- Performers and crew submit availability for production runs. Build rosters around their schedules while ensuring you have qualified backup crew for every role.
- Yes, use separate rosters or multi-site rostering for concurrent productions. Track cast and crew across different shows and manage overlapping rehearsal and performance schedules.
- Add swing performers as alternates in your roster. Use shift notes to indicate their assigned tracks and ensure they're available for performances when regular cast members are unavailable.
Compliance resources
Official resources for entertainment and recreation employers in Australia.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
-
Guided setup and onboarding
-
Award and payroll questions answered
-
Ongoing help as your team grows
5.0 average rating Rated 5.0 by Australian businesses