Performing arts staff rostering & HR software

Use rehearsal schedules, production calendars and call sheets to build costed rosters for stage management, lighting, sound, rigging, fly crew, wardrobe, front of house and bars. Drag‑and‑drop scheduling, templates and open shifts help react to sickness and late changes, while skills and certifications ensure the right crew are on the deck. Publish updates instantly in RosterElf’s rostering tools.

Replace paper timesheets with mobile and kiosk clock‑ins that capture start, finish and breaks for dispersed teams across stage, rehearsal rooms and foyers. Compare actual hours to the schedule, flag variances, and approve in bulk after show calls. This tight link between time capture and scheduling reduces disputes and prepares payroll automatically via time and attendance.

Apply award rules, overtime, public‑holiday penalties and allowances automatically from approved timesheets, then export to Xero or MYOB. Keep labour budgets aligned to rehearsal and performance coverage while cutting manual entry and errors. Support complex allowances across departments and touring sites without spreadsheets via payroll integration. This keeps pay runs fast and consistent for mixed cast and crew.

Artists and crew request leave or mark unavailability in the app; managers approve with the impact on coverage clearly highlighted. Rosters update instantly so rehearsals, matinees and evening performances stay staffed. Plan around blackout dates and tech weeks with shared calendars, and flag conflicts before approval to protect safety‑critical roles via leave management. Keep tours and seasons stable.

Give casual and volunteer pools a simple app to view rosters, confirm, swap within rules and receive push alerts for late calls or extended resets. Supervisors approve timesheets on the go and message teams tied to shifts or locations. Send call‑sheet reminders and location notes; fill gaps fast with qualified pools via mobile. Crew get call‑sheet reminders and location notes, while managers see confirmations in real time.

Keep conversations work‑focused with chat linked to shifts, roles and venues. Coordinate cues, changeovers, interval resets and safety checks without messy group threads. Create channels by show or department and attach photos for set notes or wardrobe checks. See how it works in the employee chat app. Create channels by show or department, attach photos for set notes and wardrobe checks, and keep a searchable history across seasons.

Verify first‑aid for stage managers, rigging or EWP tickets for crew, and RSA for bar teams where applicable. Store documents centrally with automated expiry reminders so schedulers filter eligible staff before assigning shifts. Export quick audit snapshots using licence and certification management. Include Working With Children checks where required, and generate producer‑ready compliance snapshots in seconds.

Hire at scale with paper‑free contracts, policy acknowledgements and safety inductions. Collect tax, bank and super details securely, assign checklists and track uniform sizes before day one. Use digital signatures and link skills so scheduling suggests the right people on day one through employee onboarding. Auto‑collect tax details and link skills so scheduling suggests the right people as soon as onboarding completes.

Get quick guidance on entitlements, breaks and penalty scenarios as you build rosters. Workwise AI helps managers check common questions in plain language, reducing errors in scheduling and payroll decisions for cast and crew. Keep audits simple with Workwise AI. Surface policy snippets and past decisions in context, helping new supervisors learn faster and standardise judgement calls across productions.