Dental clinic rostering & practice scheduling software
Align clinical and reception teams to the appointment book, keep registrations current and control wage costs.
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Dental practice scheduling by chair
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Registration and qualification tracking
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Integrates with Xero and MYOB
Designed for the realities of dental practice work
A dental roster is the appointment book in another form: every chair needs a clinician and an assistant, and one absence closes a surgery for the day.
Chairs that cannot run unstaffed
AHPRA registrations per clinician
Hygienist and assistant pairing
Extended and Saturday hours
Locum cover at short notice
Reception on a separate pattern
Dental practice scheduling around the appointment book
Dental practice scheduling is chair scheduling: the constraint is the surgery, and everything else is built to keep it running.
Every chair staffed, every session
Clinicians, assistants and reception in one roster
Build the week against surgery sessions rather than a template, with the labour cost of each chair visible as you schedule.
- Schedule clinicians and assistants to surgery sessions
- Only clinicians with current registration offered a session
- Cover extended and Saturday hours without rebuilding the week
- Track labour cost per chair and per practice
Time and attendance across the practice
Where staff cover more than one practice, the timesheet has to know which.
Attendance reconciled to the roster
Mobile or reception terminal clock-in
Staff clock in on their phone or at a reception terminal, and hours are reconciled against the roster before payroll.
- GPS clock-in at each site
- Photo verification to reduce time theft
- Overnight and rotating shifts tracked accurately
- Worked hours convert straight into payroll-ready timesheets
Dental clinic award compliance, made simpler
Penalty rates, overtime and break rules vary by day, time, employment type and shift length — and one week’s roster touches most of them.
Health Professionals and Support Services Award (MA000027) — pay rates by period
| Period | Full-time & part-time | Casual |
|---|---|---|
| Ordinary hours (Mon–Fri) | 100% | 125% |
| Saturday (all day) | 150% | 175% |
| Sunday (all day) | 150% | 175% |
| Public holiday | 250% | 275% |
Casual rates are set by the award directly, not by adding a loading to the permanent rate. Rates change each 1 July; the full breakdown by classification, junior age and allowance is in the health professionals award pay guide. Always verify against Fair Work.
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects dental practice scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian dental practices using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than dental practice scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a dental practice team has one app rather than four.
Why dental practices choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
Health Professionals Award rates and penalties built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Relevant awards for dental clinics
Stay compliant with Australian Modern Award pay rates
Calculate your dental practice scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
Trusted by dental practices across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in dental clinics
Download free job description templates for your dental clinics team
Explore similar industries
See how RosterElf helps other businesses like yours
Dental clinic scheduling and rostering resources
Free scheduling tools, templates and guides for Australian dental practices
Try dental practice staff scheduling free
Build your first dental practice roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Dental clinic staff scheduling FAQ
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The best dental practice scheduling software staffs chairs rather than days — clinicians and assistants scheduled to surgery sessions, registrations enforced before someone is rostered, extended hours covered without rebuilding the week, and payroll export without re-keying. RosterElf applies the Health Professionals and Support Services Award.
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Schedule to the chair. Each surgery session needs a clinician and usually an assistant, so building from sessions rather than from a weekly template is what makes an uncovered chair visible before the day it happens.
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Yes. Registrations, radiation licences and immunisation records are held per person with expiry alerts, and clinicians without current registration are not offered a session.