What are daily, weekly and monthly roster views and why do they matter?

Daily, weekly and monthly views are flexible calendar layouts that let you zoom in and out of your schedule. In RosterElf, you can switch between a single day for detailed coverage, a full week for balancing workloads, or a monthly horizon for planning busy periods. These views work together with the core rostering tools so you can manage both today’s shifts and long-term staffing needs from the same screen.

When should I use the daily roster view instead of the weekly or monthly view?

Use the daily view when you need precision: checking who is on at each hour, adjusting break times, or reacting to last-minute changes. The weekly view is best for balancing hours and roles across the week, while the monthly view helps you plan around public holidays, events and seasonal trends. All three are designed to work together so you can refine your roster at the right level of detail.

How does the weekly roster view help balance shifts across my team?

The weekly view makes it easy to see how many shifts each team member is working, which days are overloaded and where coverage might be thin. Combined with staff availability settings , you can spread hours fairly, avoid fatigue, and ensure the right mix of skills on each day.

How can the monthly roster view improve planning for busy periods?

The monthly view lets you map out rosters over longer periods so you can plan around school holidays, special events, and seasonal peaks. By combining monthly planning with tools like reusable roster templates , you can quickly roll out schedules that reflect known demand patterns while still fine-tuning each day.

Can I use daily, weekly and monthly views with multi-site rostering?

Yes. RosterElf’s calendar views work seamlessly with multi-site rostering , letting you filter by location, department or role. You can scan daily coverage at a single venue, then switch to a weekly or monthly multi-site view to compare staffing levels across your entire network.

How do daily roster views connect with live time and attendance data?

The daily view pairs naturally with time and attendance tracking . As staff clock in and out, you can compare planned shifts on the daily calendar with real-time data to see who is running late, who is on break, and whether the day’s coverage still matches the original plan.

Can weekly roster views help me spot attendance patterns or trouble spots?

Yes. Reviewing schedules at a weekly level alongside attendance data from live attendance dashboards helps you identify recurring issues like late starts on certain days, under-staffed evenings, or overstaffed quiet periods, so you can adjust future rosters.

How does the monthly view support long-term attendance and coverage planning?

The monthly view gives you an overview of when your team is most heavily rostered and how attendance might be impacted by holidays and seasonal peaks. When combined with digital timesheets , you can see how well your long-term plans translate into actual hours worked and refine upcoming monthly schedules.

Can I quickly adjust today’s roster from the daily view if attendance changes?

Absolutely. If someone calls in sick or arrives late, you can use the daily view alongside real-time data from live attendance to move shifts, extend coverage, or publish open shifts to available staff, without losing sight of the rest of the day.

How do daily and weekly roster views help ensure staff take correct breaks?

Daily and weekly calendars show exactly when breaks are scheduled, helping you stagger rest times so service never drops. When combined with the break-planning feature and recorded breaks in time and attendance, you can confirm breaks are happening as planned.

How do daily, weekly and monthly views assist with controlling labour costs?

Each calendar view helps you see labour costs at a different resolution. Daily views let you adjust staffing for today’s demand, weekly views balance costs and hours across the week, and monthly views show broader trends. All three tie into the labour budgeting tools so you can keep wage spend on track.

Can I use weekly and monthly views to forecast labour costs before payroll?

Yes. Weekly and monthly calendars give you a clear picture of rostered hours and projected wage costs before they become payroll. This forward view works alongside the payroll integration workflow to reduce surprises on pay day.

Do different calendar views help me identify overtime and penalty rate risks?

They do. By scanning daily and weekly rosters for long runs, back-to-back shifts or high numbers of weekend hours, you can spot where overtime or penalty rates are likely to kick in and adjust the roster before it flows into the payroll export .

Can monthly roster views help with long-term wage budgeting?

Yes. Monthly calendars give you a high-level view of total hours and likely wage cost across several weeks, helping you align rosters with sales forecasts and long-term wage budgets, especially when used with the budgeting screen .

How do these views support cleaner data going into payroll exports?

By using daily, weekly and monthly views to spot and correct issues early — such as overstaffing, missing shifts or excessive hours — you improve the accuracy of the roster. That means cleaner data feeding into the payroll integration and fewer manual corrections.

How do daily, weekly and monthly views help me communicate schedules to staff?

Once you’re happy with the daily, weekly or monthly roster, you can publish it and staff will receive updates instantly. The views are designed to work hand in hand with the employee chat app , so staff can see all of their upcoming shifts in context.

Can I use weekly and monthly views to explain roster changes to my team?

Yes. Weekly and monthly calendars make it easier to explain why shifts have moved — for example, to balance hours or match demand — and you can share those reasons directly with staff inside the team communication channels .

Do different roster views make it easier for staff to understand their schedules?

They do. Staff can view their shifts in a way that suits them — focusing on today, the week ahead or their full monthly workload. Combined with notifications from the team messaging app , this reduces confusion and missed shifts.

How can managers use these views in team meetings or briefings?

Managers can share daily or weekly views during pre-shift briefings or weekly meetings to talk through upcoming coverage, expected demand and any changes. Follow-up details and clarifications can then be sent via the employee chat app .

Can I easily coordinate roster changes across multiple sites using these views?

Yes. When combined with multi-site rostering , daily and weekly calendars help venue managers and head office see how changes at one site affect coverage across the group, and communicate those changes centrally.

How can HR use daily, weekly and monthly views to monitor fairness in rostering?

HR can review weekly and monthly calendars to see which staff frequently work late nights, weekends or premium shifts, and whether hours are shared fairly. These insights complement the workforce management tools inside the ELF HR suite .

Do these views show how leave and unavailability affect my roster?

Yes. Daily and weekly calendars visually reveal gaps created by leave and blocked-out availability. When combined with leave management and availability settings , HR and managers can see exactly where shortages are likely.

Can different views help ensure we are rostering safely and in line with obligations?

By scanning weekly and monthly views, you can spot long runs of shifts, short turnarounds or excessive weekend work. Combined with guidance from Workwise AI , this helps you keep rosters aligned with Fair Work and internal policies.

Can I use weekly and monthly views in performance and development discussions?

Yes. Weekly and monthly views highlight who is regularly rostered during peak times, who covers key roles and how workloads have changed over time. These patterns, combined with records in ELF HR , give a fairer basis for performance conversations.

How do daily, weekly and monthly views support long-term workforce planning?

Over time, your daily, weekly and monthly rosters reveal demand trends, staffing gaps and growth opportunities. HR and leadership can use this information together with employee onboarding data to decide when to hire, which roles to prioritise and how to structure teams.

Flexible Rostering Views

Daily, Weekly & monthly roster views

See the schedule the way you think. Instantly switch between day, week and month to move from minute‑by‑minute coverage to long‑range planning—without changing pages or losing your place.

Tailored granularity for every need
Visual clarity & easy editing
Better labour-and-cost management

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How it works

How these roster views work

Select your period

Choose Daily, Weekly or Monthly from the roster view dropdown or toolbar. The display changes accordingly: one day, seven days or an entire month.

Adjust shifts and view details

In Daily View you’ll see each shift in detail (times, roles, gaps) and can drag-and-drop. In Weekly/Monthly you’ll see aggregated data, patterns and high-level summaries.

Review, optimise & publish

Use the chosen view to check staffing, coverage and cost; make edits; then publish the roster. The live view ensures your schedule aligns with the correct time-scale and business needs.

DAILY VIEW

Perfect today’s shift coverage

Daily sliding bars

Detail where it matters

Use the Daily view when you need precision—placing breaks, checking overlap, and confirming who is on at each hour.

Filters let you focus on a single site, role or team member, and conflicts are flagged before you publish.

WEEKLY VIEW

Balance the weeks roster at a glance

Weekly Perpective

Keep teams and hours in shape

Weekly gives you the bird’s‑eye view of staffing across your roster cycle.

Compare coverage by day, adjust distribution, and make sure no one is over‑ or under‑utilised.

Watching costs while you review the week?

Read about live wage totals →

MONTHLY VIEW

Plan ahead with confidence

Monthly Rosters

Spot peaks, events and trends

Use Monthly to coordinate around public holidays, events and seasonal peaks.

Map out busy periods and keep teams informed well in advance, then drop notes on key dates for managers.

Want to reuse a proven pattern? Use our templates.

Find our about roster templates →

Key Benefits

6 reasons your business needs Daily, Weekly & Monthly scheduling

Better visibility

You can zoom into the day or zoom out to a month and always see staffing, coverage and cost in context.

Prevent coverage gaps

Daily View shows immediate gaps; Weekly and Monthly help you catch recurring problems before they become issues.

Manage labour costs effectively

With weekly and monthly views you can monitor labour spend and trends over time, not just today.

Improve planning and stability

Monthly View enables longer-term planning of staffing levels, roles and recurring shifts, reducing last-minute rushes.

Adapt to operational change

Switching between views means you can respond to a single shift change or a month-long scheduling cycle with equal ease.

Empower teams and managers

Managers see the right time-scale for their task (today’s shift vs next month’s roster) and staff get clarity about their schedule ahead of time.

What are Daily, Weekly & Monthly views?

Daily, Weekly and Monthly Views in a rostering system let managers see and control their schedules across different time-scales. They provide the flexibility to zoom in for shift-level detail or zoom out for long-term planning, making it easier to balance staff coverage, costs and business needs.

The Daily View focuses on a single day, showing every shift, start and finish time, role, and any coverage gaps. It’s ideal for checking who’s working today, managing replacements, and keeping operations running smoothly. Managers can adjust shifts on the fly and see instant updates reflected across the team.

The Weekly View gives a complete picture of the upcoming week. It helps spot patterns, balance total hours across staff, and prevent fatigue or under-staffing. This view is perfect for short-term planning — ensuring rosters are fair, compliant and efficient across multiple days or sites.

The Monthly View offers a broader perspective. It highlights shift volumes, labour trends and budget impact over time, supporting smarter workforce planning and forecasting. By switching between these views, businesses can manage day-to-day coverage, monitor weekly performance and plan ahead for the month — all within one simple, visual interface.

FAQ

Frequently asked questions

Daily, weekly or monthly roster views questions? We have the answers

Daily, weekly and monthly views are flexible calendar layouts that let you zoom in and out of your schedule. In RosterElf, you can switch between a single day for detailed coverage, a full week for balancing workloads, or a monthly horizon for planning busy periods. These views work together with the core rostering tools so you can manage both today’s shifts and long-term staffing needs from the same screen.
Use the daily view when you need precision: checking who is on at each hour, adjusting break times, or reacting to last-minute changes. The weekly view is best for balancing hours and roles across the week, while the monthly view helps you plan around public holidays, events and seasonal trends. All three are designed to work together so you can refine your roster at the right level of detail.
The weekly view makes it easy to see how many shifts each team member is working, which days are overloaded and where coverage might be thin. Combined with staff availability settings, you can spread hours fairly, avoid fatigue, and ensure the right mix of skills on each day.
The monthly view lets you map out rosters over longer periods so you can plan around school holidays, special events, and seasonal peaks. By combining monthly planning with tools like reusable roster templates, you can quickly roll out schedules that reflect known demand patterns while still fine-tuning each day.
Yes. RosterElf’s calendar views work seamlessly with multi-site rostering, letting you filter by location, department or role. You can scan daily coverage at a single venue, then switch to a weekly or monthly multi-site view to compare staffing levels across your entire network.

The daily view pairs naturally with time and attendance tracking. As staff clock in and out, you can compare planned shifts on the daily calendar with real-time data to see who is running late, who is on break, and whether the day’s coverage still matches the original plan.
Yes. Reviewing schedules at a weekly level alongside attendance data from live attendance dashboards helps you identify recurring issues like late starts on certain days, under-staffed evenings, or overstaffed quiet periods, so you can adjust future rosters.
The monthly view gives you an overview of when your team is most heavily rostered and how attendance might be impacted by holidays and seasonal peaks. When combined with digital timesheets, you can see how well your long-term plans translate into actual hours worked and refine upcoming monthly schedules.
Absolutely. If someone calls in sick or arrives late, you can use the daily view alongside real-time data from live attendance to move shifts, extend coverage, or publish open shifts to available staff, without losing sight of the rest of the day.
Daily and weekly calendars show exactly when breaks are scheduled, helping you stagger rest times so service never drops. When combined with the break-planning feature and recorded breaks in time and attendance, you can confirm breaks are happening as planned.

Each calendar view helps you see labour costs at a different resolution. Daily views let you adjust staffing for today’s demand, weekly views balance costs and hours across the week, and monthly views show broader trends. All three tie into the labour budgeting tools so you can keep wage spend on track.
Yes. Weekly and monthly calendars give you a clear picture of rostered hours and projected wage costs before they become payroll. This forward view works alongside the payroll integration workflow to reduce surprises on pay day.
They do. By scanning daily and weekly rosters for long runs, back-to-back shifts or high numbers of weekend hours, you can spot where overtime or penalty rates are likely to kick in and adjust the roster before it flows into the payroll export.
Yes. Monthly calendars give you a high-level view of total hours and likely wage cost across several weeks, helping you align rosters with sales forecasts and long-term wage budgets, especially when used with the budgeting screen.
By using daily, weekly and monthly views to spot and correct issues early — such as overstaffing, missing shifts or excessive hours — you improve the accuracy of the roster. That means cleaner data feeding into the payroll integration and fewer manual corrections.

Once you’re happy with the daily, weekly or monthly roster, you can publish it and staff will receive updates instantly. The views are designed to work hand in hand with the employee chat app, so staff can see all of their upcoming shifts in context.
Yes. Weekly and monthly calendars make it easier to explain why shifts have moved — for example, to balance hours or match demand — and you can share those reasons directly with staff inside the team communication channels.
They do. Staff can view their shifts in a way that suits them — focusing on today, the week ahead or their full monthly workload. Combined with notifications from the team messaging app, this reduces confusion and missed shifts.
Managers can share daily or weekly views during pre-shift briefings or weekly meetings to talk through upcoming coverage, expected demand and any changes. Follow-up details and clarifications can then be sent via the employee chat app.
Yes. When combined with multi-site rostering, daily and weekly calendars help venue managers and head office see how changes at one site affect coverage across the group, and communicate those changes centrally.

HR can review weekly and monthly calendars to see which staff frequently work late nights, weekends or premium shifts, and whether hours are shared fairly. These insights complement the workforce management tools inside the ELF HR suite.
Yes. Daily and weekly calendars visually reveal gaps created by leave and blocked-out availability. When combined with leave management and availability settings, HR and managers can see exactly where shortages are likely.
By scanning weekly and monthly views, you can spot long runs of shifts, short turnarounds or excessive weekend work. Combined with guidance from Workwise AI, this helps you keep rosters aligned with Fair Work and internal policies.
Yes. Weekly and monthly views highlight who is regularly rostered during peak times, who covers key roles and how workloads have changed over time. These patterns, combined with records in ELF HR, give a fairer basis for performance conversations.
Over time, your daily, weekly and monthly rosters reveal demand trends, staffing gaps and growth opportunities. HR and leadership can use this information together with employee onboarding data to decide when to hire, which roles to prioritise and how to structure teams.

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