Staff availability management made easy
Simplify managing staff availability by putting the responsibility on employees to update their work hours and leave requests directly in the system.
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Staff easily submit availability
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Simplify leave requests
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Apps for both staff and managers
How staff availability works
RosterElf makes it easy for employees to set when they can and can't work—so managers always roster the right people at the right times.
Staff set their availability
Employees enter the days and hours they're available to work directly from the RosterElf mobile app. They can update this anytime—perfect for casual and part-time teams.
Managers view live availability
The system automatically suggests qualified, available employees for each shift based on availability, helping you fill roles faster and avoid conflicts before publishing.
Build conflict-free rosters
When shifts are added, RosterElf automatically prevents scheduling clashes by blocking unavailable staff and flagging potential issues before publishing.
Self-service availability that keeps your roster accurate
Staff tell you when they can work—no more chasing
Employees set the days and times they're available (and unavailable) to work and can request leave themselves. Everything lives in one place, so managers stop chasing messages and spreadsheets, and the roster reflects reality.
Approvals happen in-app, and approved leave blocks out those dates to prevent accidental scheduling.
Approve availability & leave in one place
You stay in control, the system does the admin
View staff availability directly on the roster, review requests, and approve or decline leave instantly. Managers can make quick edits when needed to keep schedules compliant and up to date.
As staff volunteer for extra shifts, open the Available Candidates view to see who's free and confirm with one click—no emails or back-and-forth needed.
Availability and leave from the app
Update once, sync everywhere
Staff update availability and leave from their phones; managers approve on the go. the RosterElf mobile apps send real-time notifications, so everyone stays aligned and last-minute surprises drop.
It's faster for staff, and far less admin for managers.
Availability that powers auto-scheduling
Better coverage, fewer conflicts
Because staff availability is always current, Perfect Match™ automatically recommends the best person for each shift based on their role, skills, and availability.
The result? Fewer gaps, fewer reworks, and happier staff who only get shifts that fit their availability.
6 reasons every business needs an employee availability app
Prevents rostering conflicts
Managers always see who's available, who's busy, and who's on leave—reducing errors like double-booking or assigning unavailable staff.
Saves hours of admin time
No more chasing texts or spreadsheets. Availability updates sync automatically, so schedules are built faster and more accurately.
Keeps staff happier
Employees control when they can work, creating fairer rosters and improving satisfaction, especially for casual or part-time teams.
Boosts shift coverage
When everyone keeps their availability up to date, it's easier to fill shifts quickly—especially during busy periods or last-minute changes.
Supports compliance and fairness
Automatic visibility of maximum hours, rest breaks, and award rules helps prevent breaches and maintains fairness across the team.
Powers smarter scheduling
With real-time availability data, the RosterElf Perfect Match™ automatically suggests the best qualified, available employees for each shift.
What is an employee availability app?
An employee availability app is a digital tool that lets staff set when they can and can't work, helping managers build accurate, compliant rosters. Instead of chasing messages or juggling spreadsheets, employees update their own availability from a mobile or desktop app, giving managers real-time visibility into who's available before scheduling begins.
Explore related features
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Frequently asked questions
- Employees update their availability directly through the mobile rostering app or web portal. They can set recurring availability patterns (like "available Monday to Friday, 9am-5pm") or mark specific dates as unavailable. Changes sync instantly to the rostering system.
- Yes, staff can submit leave requests directly through their mobile app or web portal. Managers receive instant notifications and can approve or decline requests with one click. Approved leave automatically blocks those dates on the roster to prevent accidental scheduling.
- RosterElf automatically flags conflicts when you try to assign shifts to unavailable staff. The system prevents accidental scheduling and suggests alternative employees who are available and qualified for the role.
- Yes, managers can view and edit staff availability when necessary. This is useful for correcting errors or making adjustments when employees can't access the system. All changes are logged for transparency.
- Staff can set availability as far in advance as needed. They can create recurring patterns for regular schedules or mark specific future dates as available or unavailable. This helps managers plan rosters weeks or months ahead with confidence.
Learn how to get the most from this feature
Step-by-step guides to help you master these workflows
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