Auto-scheduling that picks the perfect person for every shift
RosterElf's Perfect Match™ AI fills your roster in a click — weighing availability, qualifications, skills, and labour cost to place the right people, every time
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Fill shifts in one click with AI
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Built-in award-aware rules & break checks
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Live wage costing as you roster
What perfect Match™ AI considers
Our AI weighs multiple factors simultaneously to make the best rostering decisions.
Staff availability
Automatically checks each employee's submitted availability and time-off requests.
Skills & qualifications
Matches required certifications, roles, and skill levels to shift requirements.
Labour costs
Improves for budget by considering pay rates, overtime, and penalty rates.
Award compliance
Built-in Fair Work rules ensure minimum breaks, maximum hours, and rest periods.
Workload balance
Distributes hours fairly across your team based on contracted hours and preferences.
Historical patterns
Learns from past rosters to improve suggestions and match successful patterns.
Auto-scheduling that builds the perfect roster in seconds
Fill every shift with the right person, automatically
RosterElf's Perfect Match™ AI takes your roster template and fills it automatically — matching each shift with the employee who's qualified, available, and within budget. It's not just automation; it's intelligent auto-scheduling that balances coverage, fairness, and wage efficiency.
Unlike manual rostering, Perfect Match™ learns from your patterns and preferences, helping you deliver faster, smarter, and fairer schedules every week.
See full employee rostering features →Award-aware auto-scheduling for australian businesses
Support your compliance efforts while your AI fills shifts
Every suggestion from Perfect Match™ is checked against Fair Work rules, award conditions, and required breaks before it's published. The system won't auto-schedule staff who would breach limits or lack certifications.
That means your AI-generated rosters are not just fast — they're legally sound and aligned with compliance requirements, saving hours of manual checks.
Explore award interpretation →Auto-scheduling with live wage and budget visibility
See costs as you schedule
Perfect Match™ calculates wage costs and overtime for every shift suggestion as it's built. See live totals and projected spend while auto-scheduling, helping you stay within budget without guesswork.
Approved schedules flow seamlessly to Xero and MYOB, connecting your roster directly to payroll with zero manual re-entry.
Check out our payroll integrations →AI-assisted auto-scheduling that reacts to change
Fill gaps instantly when plans change
When plans shift, Perfect Match™ ranks available staff by skills, availability, and cost, automatically suggesting the best replacements. No more scrambling through contact lists or sending group messages.
Employees receive instant mobile notifications and can accept shifts on the go. Managers approve with one tap, keeping operations running smoothly.
Learn more about open shifts →Auto-scheduling that constantly scans for roster issues
Catch problems before they cost you
Warnings appear instantly so managers can resolve problems before they affect payroll or service levels. From overtime breaches to missing qualifications, issues are flagged the moment they occur.
AI scheduling combined with smart validation keeps rosters compliant, accurate, and fully staffed — giving you confidence every shift is covered correctly.
Learn more about roster warnings →Why managers love auto-scheduling
Save hours every week
What used to take hours of manual scheduling now happens in seconds. Spend time on your business, not spreadsheets.
Reduce labour costs
AI improves for the most cost-effective staffing while maintaining service levels and compliance.
Eliminate scheduling conflicts
No more double-bookings or assigning unavailable staff. AI catches conflicts before they happen.
Support your compliance efforts automatically
Built-in award interpretation ensures every roster meets Fair Work requirements without manual checking.
Happier staff
Fair distribution of hours and respect for availability preferences leads to better staff satisfaction and retention.
Always in control
AI suggests, you decide. Review and adjust any assignment before publishing—you're always in charge.
Explore related features
Discover other RosterElf features that work great together
Frequently asked questions
- Perfect Match™ AI analyses your roster template and automatically fills shifts by matching employee availability, skills, qualifications, and labour costs. It considers award compliance, break rules, and historical patterns to suggest the best person for each shift. You review and approve suggestions before publishing.
- Yes. You set the criteria: staff availability preferences, role requirements, skill levels, budget targets, and award rules. Perfect Match™ applies these to every suggestion, so you stay in control while the AI handles the heavy lifting.
- Not necessarily. Auto-scheduling speeds up the initial build, but managers can review, adjust, or override any suggestion. You remain fully in control—Perfect Match™ suggests, you decide.
- Perfect Match™ checks every assignment against your configured Fair Work rules, including minimum breaks, maximum hours, and rest periods. It won't suggest staff who would breach award conditions. Learn more about payroll integration and award interpretation.
- Yes. Perfect Match™ is used across hospitality, retail, healthcare, aged care, and many other industries. You configure role-specific rules, skills, and budgets to suit your business. See pricing and plans for details.
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Step-by-step guides to help you master these workflows
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