Aviation workforce management & staff scheduling software
Roster ground and terminal teams to the flight schedule, keep clearances current and control cost — without enterprise complexity.
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Scheduling to the flight schedule
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Security clearance and certification tracking
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Integrates with Xero and MYOB
Designed for the realities of aviation work
An airport roster is built against somebody else’s timetable, and that timetable changes after the roster is published.
Staffing driven by the flight schedule
24/7 operations across early and late banks
ASIC and security clearances
Ground handling, check-in, screening and retail
Disruption that rewrites the day
Fatigue limits on rotating shifts
Aviation workforce scheduling against the flight schedule
Aviation workforce management is schedule-following work: the peaks are the arrival and departure banks, and they do not move to suit the roster.
Roster the banks, not the shift pattern
Clearances enforced before a shift is offered
Template coverage against the arrival and departure banks and hold every clearance and certification per person so a shift can only go to someone cleared to work it.
- Template coverage against arrival and departure banks
- Only cleared and certified staff offered a role
- Rotating patterns and fatigue limits applied automatically
- Reassign quickly when the schedule changes
Time and attendance across the terminal
Shifts that start before the first bank and end after the last still have to reach payroll with the right penalties.
Attendance reconciled to the roster
Tablet kiosk or mobile clock-in
Staff clock in at a terminal kiosk or on their phone, and overnight and rotating hours are tracked against the right rate.
- Kiosk clock-in in the terminal with photo verification
- Mobile clock-in for staff working airside and landside
- Overnight and rotating shifts tracked accurately
- Worked hours convert straight into payroll-ready timesheets
Payroll-ready workforce data
Approved hours should reach the pay run without being re-keyed, penalties and all.
From the roster to the pay run without a spreadsheet in between
Award interpretation already applied
RosterElf connects aviation scheduling and time tracking to payroll, so approved hours flow cleanly to Xero or MYOB with penalties already applied.
- Fewer payroll errors from manual data entry
- Less time reconciling timesheets each fortnight
- Clear records for audits and compliance checks
- Faster pay runs, even through a busy period
Australian airports and aviation operators using RosterElf report significant time savings on schedule creation. Based on customer feedback and ROI calculator data.
More than aviation scheduling software
Scheduling is one job of several. RosterElf puts communication, HR and time tracking in the same place, so a aviation team has one app rather than four.
Why airports and aviation operators choose RosterElf
RosterElf is built for Australian workplaces, with Fair Work compliance, modern awards and local payroll integrations as the starting point rather than an add-on.
Save hours on scheduling
Less time building and re-fixing the roster every week.
Control labour costs
See live wage cost as you schedule — no guesswork until payday.
Australian compliance
Fair Work record keeping and award interpretation built in.
All employment types
Works for casual, part-time and full-time staff.
Easy to adopt
Intuitive for managers and staff, with minimal training.
Single or multi-site
Scales from one site to a group.
Calculate your aviation scheduling savings
See how much time and money your business could save with RosterElf rostering software.
Your current rostering
Based on 70% time reduction with automated rostering
Your potential savings
No credit card required
Trusted by airports and aviation operators across Australia
Hear from Australian businesses that simplified their scheduling with RosterElf
Andrew Nathan
November 13, 2025
"We are extremely happy with Roster Elf, it's a great improvement on the previous system we were using. Sean and all the staff have been fantastic, really know their stuff and make using RosterElf a pleasure."
Monica Van De Laak
October 16, 2025
"Sean was an amazing help, very patient and thorough."
Mary C.
October 13, 2025
"I can see my roster, enter availability, put leave in advance and clock on and off easily."
Common roles in airports & aviation
Download free job description templates for your airports & aviation team
Explore similar industries
See how RosterElf helps other businesses like yours
Aviation scheduling and rostering resources
Free scheduling tools, templates and guides for Australian airports and aviation operators
Try aviation staff scheduling free
Build your first aviation roster in minutes. No credit card required.
Real support from people who understand your business
At RosterElf, support isn't a ticket system — it's part of the product. Our Australian-based team helps you set up correctly, understand award rules, and stay compliant as your business changes. No scripts. No offshore handoffs. Just real help when you need it.
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Guided setup and onboarding
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Award and payroll questions answered
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Ongoing help as your team grows
Aviation staff scheduling FAQ
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It builds staffing against the flight schedule rather than a fixed shift pattern, holds every clearance and certification per person so a shift is only offered to someone cleared to work it, tracks 24/7 rotating attendance accurately, and exports to payroll without re-keying.
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Template coverage against the arrival and departure banks and treat the gaps between them as their own shape. A flat shift pattern across a day with two banks either over-staffs the middle or under-staffs the peaks.
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Reassign against the template rather than rebuilding the day. Because coverage is held per bank and per role, moving a bank moves the shifts that serve it without disturbing the rest of the terminal.