Built for care, conservation and guest experience

Zoo & aquarium staff rostering & HR software

Deliver reliable animal care and great guest experiences with smarter rostering and flexible scheduling. Align feed windows, enrichment, dive ops, vet rounds and keeper talks to crowd peaks, weather and school holidays. Skills, permits and zones guide assignments, while mobile updates help teams adapt quickly across exhibits and back‑of‑house.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smarter staff planning for living collections

Why zoos & aquariums choose RosterElf

Use program calendars, husbandry routines and event schedules to keep coverage tight across exhibits, hospitals, LSS plant rooms and guest areas. Digital timesheets and award‑aware approvals keep payroll accurate, while live scheduling and alerts help coordinators redeploy teams fast when weather, births or closures change the plan.

Keep husbandry and guest areas covered

Employee rostering for zoos & aquariums

Build costed rosters fast

Balance coverage, skills and welfare rules

Turn feed plans, enrichment calendars and show times into costed rosters for keepers, aquarists, divers, vets, educators, retail, F&B and maintenance. Drag‑and‑drop scheduling, templates and open shifts match staff to zones (carnivores, primates, reptiles, marine). Skills, dive medicals and permits guide assignments. Publish changes instantly in RosterElf’s rostering tools.

Accurate hours, fewer disputes

Time and attendance for zoos & aquariums

Trusted records

Clock‑ins with photo or GPS

Replace paper timesheets with mobile or kiosk clock‑ins at BOH, hospital and LSS access points. Capture start, finish and breaks with photo/GPS verification, compare to scheduled hours and approve by team or zone. Clean, auditable timesheets support safety and fatigue policies via time and attendance.

Award interpretation made easy

Payroll integration for zoos & aquariums

Automate compliance

Apply rules before export

Approved timesheets apply overtime, weekend/public‑holiday penalties and allowances—such as on‑call or dive—before export to Xero or MYOB. Cost centres mirror exhibits, zones and guest areas so labour spend matches the roster. Reduce manual entry and pay errors with payroll integration.

Plan leave without coverage gaps

Leave management for zoos & aquariums

Smarter approvals

Instant updates to rosters

Staff request leave and unavailability in the app; planners approve with the impact on critical care, dive windows and show times clearly shown. Rosters update instantly so feeds, encounters and guest areas stay covered. Balance peak periods and breeding seasons with leave management.

Give teams the app they’ll use

Mobile apps for zoo & aquarium staff

Everyone stays in sync

Live roster updates and alerts

Keepers, aquarists and guest‑services teams get push alerts for roster changes, weather closures, dive holds and emergency drills. Staff confirm shifts, request swaps within rules and see notes and zone allocations on their phone. Supervisors approve timesheets and fill gaps fast via mobile.

Shift‑linked chat that cuts noise

Employee chat for zoos & aquariums

Keep messages on‑task

Chat tied to shifts and zones

Coordinate enclosure moves, LSS alerts, keeper talks and queue management with chat linked to shifts, roles and zones. Replace scattered group apps with focused, auditable threads so handovers and instructions are clear. Keep comms professional in the employee chat app.

Stay licence‑ and certificate‑ready

Certificates and permits for zoos & aquariums

Automated reminders

Track dive, first‑aid, WWCC and biosecurity

Store scuba certifications and medicals, first‑aid/CPR, oxygen admin, Working With Children Checks for educators, and biosecurity/chemical handling permits with automated expiry reminders. Filter eligible staff before scheduling to reduce risk and last‑minute reshuffles using licence and certification management.

Faster hiring for seasonal peaks

Employee onboarding for zoos & aquariums

Paper‑free setup

Contracts, policies and inductions

Digitise contracts, policy acknowledgements and inductions so new hires and volunteers are roster‑ready sooner. Collect details securely, assign training modules for animal welfare, guest safety, dive safety and emergency response, and track uniform/PPE before day one via employee onboarding.

Instant HR clarity for coordinators

Workwise AI for zoos & aquariums

Confidence in every decision

Fair Work and award guidance fast

As you build rosters, get guidance on breaks, penalties and public‑holiday rules. Workwise AI helps coordinators check entitlements and clarify edge cases—like split shifts around dawn feeds or late night events—reducing errors in scheduling and payroll. Learn more in Workwise AI.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

The mobile app sends instant push notifications for roster changes and open shifts that match skills and clearances. Staff can accept, decline or swap within rules, and supervisors see confirmations in real time during disruptions.