Tattoo studio staff rostering & HR software

Use booking calendars, deposit policies and artist availability to build costed rosters for tattooists, piercers, apprentices and front‑of‑house. Drag‑and‑drop scheduling, templates and open shifts help balance large pieces, flash days and walk‑in cover. Skills and room setups guide assignments, while confirmations and no‑show safeguards keep days running smoothly. Publish updates instantly in RosterElf’s rostering tools.

Replace paper timesheets with mobile and kiosk clock‑ins at reception or studio iPads. Capture start, finish and breaks for artists and piercers, then compare to scheduled hours for approval. Photo or GPS proof reduces disputes and keeps payroll clean. Track set‑up/tear‑down time and sterilisation blocks to reflect real work, then streamline approvals via time and attendance. Managers can bulk‑approve by day or artist to speed close‑out on busy weekends.

Apply award rules, overtime, weekend and public‑holiday penalties and allowances automatically from approved timesheets, then export to Xero or MYOB. Keep labour budgets aligned to the roster across flash events and peak seasons. Automation reduces manual entry and errors, giving owners predictable wage spend and artists timely, accurate pay via payroll integration. Finance teams gain cleaner journals and fewer adjustments at pay‑run time.

Artists request leave, RDOs and blackout dates in the app; managers approve with the impact on coverage clearly highlighted. Rosters update instantly so booked pieces, touch‑ups and walk‑in windows stay covered. Use shared calendars to plan guest spots, conventions and training days without disrupting recurring clients through leave management. Balance fairness by rotating popular time slots while protecting recovery time.

Give teams a simple app to view rosters, confirm, swap within rules and receive push alerts for changes. Managers fill open shifts fast, message by room or role and approve timesheets on the go. Mobile access lifts adoption of scheduling and time capture, reduces no‑shows, supports multi‑site studios and keeps artists synced on travel days and guest spots via mobile. Clients benefit too with clearer updates and fewer mix‑ups.

Coordinate design consults, photo approvals and sterilisation resets with chat linked to shifts, rooms and roles. Replace scattered group apps with focused, auditable conversations per appointment or flash event. Share aftercare notes, reference images and artist updates in context, keeping communication professional and on‑brand in the employee chat app. Keep sensitive details within studio systems instead of personal messengers.

Store infection‑control certificates, skin penetration permits, first‑aid/CPR and exposure‑control training with automated expiry reminders. Supervisors filter eligible staff before scheduling, ensuring only compliant artists and piercers are assigned to rooms. Create audit‑ready records for inspections and health checks using licence and certification management. Reduce risk and prevent last‑minute cancellations due to paperwork lapses.

Digitise contracts, policies and consent‑form procedures so new hires are roster‑ready sooner. Collect bank, tax and super details securely, assign checklists for sterilisation training, infection‑control modules and room protocols, and track equipment or uniform needs before day one. Standardised steps reduce admin and link skills to shifts via employee onboarding. Managers gain clarity on readiness before first client sessions.

As you build rosters, get quick guidance on breaks, penalty triggers and common award questions. Workwise AI helps owners and managers check entitlements, allowances and compliance in plain language, reducing errors in scheduling and payroll decisions across casual pools and contractors. Learn more in Workwise AI. Surface policy snippets in context so decisions stay fast and consistent.