How can my employees clock in and out?

RosterElf offers two options for recording time and attendance: Tablet Kiosk and GPS Smartphone. The Tablet Kiosk can be wall-mounted in your business, while the GPS Smartphone option allows employees to clock in and out using their smartphones.

Why do I need time and attendance?

Automating time and attendance tracking ensures employees work within scheduled hours and take appropriate breaks, maintaining Fair Work compliance. RosterElf software generates reports on attendance and performance, aiding informed management decisions.

Is RosterElf the best time and attendance system?

RosterElf is Australia's top-rated time and attendance software. It boosts productivity, prevents time theft, and streamlines payroll. Stay Fair Work compliant and avoid overpaying or underpaying staff. Learn more about the benefits of our system.

How does the GPS tolerance work?

Administrators can set the GPS locations for each site and define the tolerance in metres within which staff must be to clock in or out. If employees are outside this tolerance, they will be unable to record attendance.

Can I have different locations for different sites?

Yes, you can create multiple sites with individual GPS locations. Each site requires its own clock-in and out event, ensuring employees are within the set distance.

What type of tablet device do I need?

RosterElf provides a free tablet app for both iOS and Android devices. Simply download the app from the Apple App Store or Google Play to get started.

Which tablets are compatible with a time clock?

RosterElf's Time Clock app is compatible with both iPad and Android tablets. Learn more about our app.

Can employees leave notes if they are late to start or work back?

Yes, employees can be prompted to leave a reason if they clock in or out outside their scheduled time. This information is available when reviewing timesheets for payroll.

What are my time and attendance settings options?

Explore all the settings available in our time and attendance tool to customise it to your business needs.

Can I see a live time clock?

Yes, you can view live data to see if staff are clocked in, late, or not working. Learn more about live time clock features.

What kind of training is available?

RosterElf offers comprehensive training resources, including video tutorials, user guides, and webinars, to help you get the most out of our software.

How can I contact RosterElf support?

You can contact RosterElf support through our website, email, or phone. Our customer service team is ready to assist you with any questions or issues.

Does time and attendance integrate with payroll?

Yes, managers can approve all worked hours. Once approved, you can export timesheets to your preferred payroll software seamlessly. Our integration calculates award interpretation and overtime, ensuring Fair Work compliance.

How do I set up time and attendance for my business?

Setting up Time and Attendance is quick and removes paper timesheets. Staff can clock in via a designated tablet or their smartphone. The tablet requires a unique pin code and can take a photo as proof. The smartphone app uses GPS to ensure staff are within the designated area. Learn how to set up time and attendance.

How secure is the data in RosterElf?

RosterElf uses advanced security measures to protect your data. All information is encrypted and stored securely, ensuring compliance with data protection regulations.

Can RosterElf generate attendance reports?

Yes, RosterElf can generate detailed attendance reports. These reports provide insights into employee attendance, helping managers make informed decisions and improve workforce management.

How does RosterElf improve compliance with legal and regulatory requirements?

RosterElf ensures compliance by automating the collection and storage of legal forms and certifications. The platform verifies that all necessary information is completed, helping businesses stay compliant with regulations.

AI Rostering

Auto‑scheduling that picks the perfect person for every shift

RosterElf’s Perfect Match™ AI fills your roster in a click — weighing availability, qualifications, skills, and labour cost to place the right people, every time

Fill shifts in one click with AI
Built‑in award‑aware rules & break checks
Live wage costing as you roster

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No credit card required

4.8 stars, 1570 ratings

Check out our reviews for yourself on Xero and Google

Join over 30,000 users globally

HOW PERFECT MATCH WORKS

How auto-scheduling works

Perfect Match analyses your team’s live data—availability, skills, and cost—to recommend the ideal employee for every shift, automatically.

Analyse your rules

Set the role, site, time and budget for each shift. Perfect Match reads live staff data—availability, skills, qualifications, leave and conflicts—to understand who can work and who’s best suited.

Rank the best candidates

The system scores every eligible employee against your shift requirements and ranks them from best to worst fit. It checks for conflicts, leave clashes and compliance issues in real time.

Assign and publish

Approve the top recommendation with one click or make manual adjustments. Publish the roster instantly and notify staff—ensuring every shift is covered by the right person at the right cost.

AI AUTO-SCHEDULING

Auto-scheduling that builds the perfect roster in seconds

Perfect Match™ AI

Fill every shift with the right person, automatically

RosterElf’s Perfect Match™ AI takes your roster template and fills it automatically — matching each shift with the employee who’s qualified, available, and within budget. It’s not just automation; it’s intelligent auto-scheduling that balances coverage, fairness, and wage efficiency.

Unlike manual rostering, Perfect Match™ learns from your patterns and preferences, helping you deliver faster, smarter, and fairer schedules every week.

See full Employee Rostering features →

SMART COMPLIANCE

Award-aware auto-scheduling for Australian businesses

Fair Work Guardrails

Stay compliant while your AI fills shifts

Every suggestion from Perfect Match™ is checked against Fair Work rules, award conditions, and required breaks before it’s published. The system won’t auto-schedule staff who would breach limits or lack certifications.

That means your AI-generated rosters are not just fast — they’re legally sound and fully compliant, saving hours of manual checks.

Read about our full Employee Scheduling Tool →

COST CONTROL

Auto-scheduling with live wage and budget visibility

Real-Time Costing

Optimise shifts for coverage and cost

Perfect Match™ calculates wage costs and overtime for every shift suggestion as it’s built.

You’ll see live totals and projected spend while auto-scheduling, so you can keep budgets under control. With seamless Xero and MYOB integrations, approved schedules flow directly to payroll — guaranteeing accuracy from roster to pay run.

Check out our Payroll Integrations →

ADAPTIVE SCHEDULING

AI-assisted auto-scheduling that reacts to change

Open Shifts & Shift Swaps

Live hours, cost and labour % while scheduling

When plans shift, RosterElf keeps you covered. Perfect Match™ ranks available staff by skills, availability, and cost, automatically suggesting replacements through Open Shifts or Shift Swaps.

Employees get instant notifications on mobile, and managers approve with one tap — ensuring your roster stays full, fair, and on time.

AI INSIGHT

Auto-scheduling that constantly scans for roster issues

Real-Time Roster Warnings

Detect and fix conflicts before they happen

Perfect Match™ AI doesn’t just build your roster — it monitors it live for conflicts and compliance risks. Every change is automatically scanned for issues such as overlapping shifts, unavailable staff, overtime breaches, and multi-site conflicts.

Warnings appear instantly inside your roster view, letting you resolve problems in seconds before they turn into payroll errors or staffing gaps.

By blending AI scheduling with smart validation, RosterElf helps managers act fast and keep rosters clean, compliant, and fully staffed.

Start your free 15 day RosterElf trial today

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4.8 stars by 1570 users

100+ countries

30,000+ users

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

RosterElf’s Perfect Match™ AI is an algorithm that builds complete rosters automatically by matching skills, availability, and wage cost for each shift.
Yes. RosterElf’s rostering feature helps you create and publish rosters manually. Perfect Match™ AI automates that process — generating an entire schedule in seconds.
Yes. Every suggestion is checked against award and break rules before approval.
Absolutely. You’ll see live wage totals and budget impacts while scheduling.
With Open Shifts and Shift Swaps, it automatically finds the next best person to cover changes without disrupting the roster.