As a manager of your business, it is important to place the onus on your staff to keep their availabilities up to date and get staff to self-manage their RosterElf accounts.
This will ensure a free-flowing business where all shifts are covered adequately and replaced if necessary. Managers will be able to publish rosters weeks and months in advance with peace of mind knowing staff have set their most recent availability and will be able to request leave or shift swaps if something comes up.
Here are some quick tips to ensure your business is running smoothly:
1. Get staff onto the Apps
Staff can update their availability straight from their pockets. This will allow you to give staff the best available shift and cover every position your business requires.
2. Staff update contact details
Staff should regularly check their contact details. Managers can easily get in touch with staff in an emergency or ask them to come in and cover a shift.
2. Staff set their availabilities
Staff should be monitoring and updating their availability as it comes to them. For example, if they know they are unavailable the next week due to other commitments, staff can update this from the app and not have to worry if they will be accidentally rostered on.
3. Staff request leave
Full time or part-time staff can request leave for a certain period of time. This can be done straight from the smartphone app. Casuals can also request a day off using the same method. This will help managers select the most available staff for the week ahead.
4.Staff request shift swaps
Rosters can’t always be perfect. Perhaps a staff member has forgotten to update their availability. If they realise they can’t work a specific shift, they can request a shift swap straight from their smartphone. This will alert all similarly qualified and available staff who may look to cover the shift.
5. Staff check upcoming shifts
Once rosters are published, staff can look at the next 2 months rosters and double-check their shift times.
Staff will be happy if they are working their desired days and hours. Staff can form a good habit of self-managing their availabilities and allowing managers to build the perfect roster for the entire team and keep everyone happy.
Start by getting staff to download the RosterElf Smartphone App. From there staff can do absolutely everything from leave requests to shift swaps. Staff can work with managers to help roster weeks in advance and keeping everything organised and prepared for busy periods.
The same practice applies to new staff who join your team. It is important to make them feel part of the team from the get-go. Ensuring they understand how to update their availabilities and how to check their upcoming shifts, will help them engage with the team and their work.
You can download our full suite of supporting apps here:
Apple iOS Time Clock
Google Android Time Clock
Apple iOS RosterElf
Google Android RosterElf
For further information or if you would like to book a demo session please contact us at:
1300 353 000