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Rostering Well In Advance

rostering software

RosterElf’s aim is to save managers time and keep business growing by meeting financial budgets. Organising shifts and publish weeks rosters in advance can get tricky. RosterElf has a range of clever features that help managers roster quicker and allows staff to easily set their weekly availabilities.


For managers, the most useful feature that allows rosters to be published well in advance is being able to save rosters as favourites and copying previously published rosters.

Staff Availability



Staff can easily set their weekly availabilities from the RosterElf smartphone app or by logging in online here. By allowing staff to easily set their availabilities, you won’t have to worry about who is available. RosterElf provides managers with a perfect match tool that tells you if a staff member is available for the shift and is qualified to work the shift. RosterElf will also tell you if they are unavailable to work the shift or if they are on leave during the shift time.

Roster Favourites



For businesses who know their traffic, for seasonal periods such as Christmas trading or the end of financial year season - managers can build and save rosters based on how busy they will likely be. For example, if your business used a successful roster during Christmas 2018, and you would like to reuse a similar roster, you can open ‘Christmas 2018’ and build your roster from there. RosterElf will also notify you if a staff member is unavailable or on leave during the shift time.

Copy Rosters



With rosters that are similar week to week, copying a previous week’s roster is helpful in building weeks of rosters well in advance. Simply clicking the copy roster button in the web version of RosterElf, managers can select a previously used roster, telling them how many hours, shifts and staff were published for each roster. For example, if last week’s roster was successful (made sales budget, didn’t overspend in labour) managers can elect to reuse last weeks roster again and make minor tweaks. Again, RosterElf will notify you if a staff member is unavailable or on leave during the shift times.

As a business manager, you will have peace of mind knowing each shift is covered with your best staff and staff can also self-service and request shift swaps if they are unable to work a certain shift.

Placing the responsibility on staff to constantly update their availabilities is key in building multiple rosters and covering every shift. Managers can then build rosters around availabilities and ensure each position is covered.

Being able to copy previous rosters or use favourite rosters can be handy in setting a month’s’ worth of rosters and keeping staff happy with their shift allocation.

You can download our full suite of supporting apps here:

Apple iOS Time Clock

Google Android Time Clock

Apple iOS RosterElf

Google Android RosterElf



For further information or if you would like to book in a demo session please contact us at:

1300 353 000

help@rosterelf.com



Best Wishes!

Chris Fordyce
Customer Success @RosterElf

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