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Top Staff Rostering Tips
Blog Post

Top Staff Rostering Tips

min read · October 01, 2016 ·

Your roster is more important to your business than you realise. Get it right, your business will perform well, and your employees will be happy. A good staff roster needs to be efficient, fair and well-communicated.

Thankfully the days of pen-and-paper rosters with coffee stains pinned up in your offices are over with rostering software RosterElf.

But here are some tips:

1. TEMPLATES


Forget about the people. Focus on the position you need to be filled and at which times throughout the week. Use RosterElf's budgeting tool within the rostering software to ensure you have just enough people where you need them when you need them. Once you are happy, save your template with a name to save you time in the future.

2. MANAGEMENT AND KEY STAFF

Next, consider your key people and assign them to the most critical shifts. This will ensure you have strong leaders at all times.

3. GENERAL STAFF

Now assign all the other staff to their shifts with a simple click, using RosterElf rostering software's hour calculator to ensure you are sharing the hours best as possible among your team.

4. REVIEW

Once you have assigned all the positions, hit Next which will take you to the Roster Summary page. Here, you can review how many hours you have given your staff compared with what they have requested. If you need to make any adjustments, go back and update.

5. ROSTER COMMENTS

RosterElf's rostering software allows you to send comments to your employees and the roster. This is a great way to communicate news, focus areas or business changes.

5. HIT PUBLISH

Once you are 100% happy, select SMS and Email and click Publish. All employees will have their shifts communicated via Email and SMS.

RosterElf makes staff rostering a breeze. Follow these tips with RosterElf, and you will find rostering staff stress will be a thing of the past.

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Important Notice

The information contained in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on RosterElf's interpretation of laws existing at the time and should not be relied on in place of professional advice.

RosterElf is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article.

RosterElf disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.

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FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

  • Workforce Management (WFM) software comprises digital tools to optimise labour efficiency. These tools often include cloud and app-based applications that manage employee leave, availability, scheduling/rostering, time and attendance, award interpretation, and payroll.

  • Workforce Management (WFM) optimises employee productivity through processes and software solutions. Key functions include labour cost forecasting, cloud-based rostering and scheduling, digital time and attendance tracking, and efficient payroll management, ensuring compliance and accuracy.

  • WFM is crucial for maintaining an optimal labour resource flow and enhancing profitability and efficiency. A robust WFM system can reduce labour costs without compromising business performance, ultimately improving profits.

  • Good workforce management uses advanced WFM software to automate and optimise daily labour tasks. This approach helps businesses save time and money while boosting profitability.

  • RosterElf's integration with MYOB seamlessly synchronises employee data, timesheets, and payroll information between systems.

  • The integration caters to businesses of all sizes, from small startups to large enterprises.

  • The integration is designed to handle the large number of employees, making it suitable for businesses of all sizes.

  • Common methods of time theft include buddy punching, where one employee clocks in for another, taking extended breaks, and falsifying timesheets.

  • Preventing time theft involves implementing strict time-tracking policies, using digital time and attendance systems, and fostering a culture of accountability and transparency among employees.

  • Rosters should be updated regularly, typically weekly or bi-weekly, to reflect changes in employee availability, business needs, and unforeseen circumstances.

  • The most effective way to communicate roster changes is through a cloud-based rostering tool that automatically notifies employees of updates via mobile apps or email.

  • The Fair Work Act is the key legislation governing employment laws in Australia. It sets out employers' and employees' rights and obligations, including pay, leave, and work conditions.

  • The Fair Work Ombudsman oversees Fair Work Compliance. This agency ensures Australian workplaces comply with national workplace laws, providing guidance and investigating breaches.

  • The National Employment Standards (NES) are a set of 11 minimum employment entitlements that must be provided to all employees. They include annual leave, maximum weekly hours, and notice of termination.

  • With RosterElf, you only pay for active staff or rostered staff depending on the plan selected. RosterElf Pro is charged per active employee per month. You can publish unlimited schedules, and staff can feature on any number of rosters/shifts with no additional costs. The charge for the month will simply be the number of active staff multiplied by the monthly plan rate (see pricing table for details). For a full pricing breakdown, click here.

  • If restrictions prevent you from operating your business, our pricing structure ensures that you can continue to keep your staff on RosterElf. Just get in touch, and one of our friendly team members can hibernate your account until things pick up. We believe in charging only for what you use and ensuring we’re always adding value to your business.

  • Based on hundreds of online reviews at Google and the Xero App Store, RosterElf is considered the best rostering software in Australia. It is known for its ease of use, affordability, and robust features.

  • RosterElf is consistently rated as the best rostering software Australia offers due to its outstanding customer reviews, user-friendly platform, and excellent support. Check our Google and Xero reviews to see what customers say.

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