How Toowoomba Catholic Kindergartens and Care Revolutionised Their Rostering

The Toowoomba Catholic Kindergartens and Care are dedicated to taking care of its students, staff, and community. 

With 31 schools, including the Toowoomba Catholic office, they provide nothing but high-quality education and care to families throughout southwestern Queensland. TCKC is organised to lead a systematised method and a culture of autonomy, local empowerment, and responsibility in every school community through its high-level services. 

Being said that, the staff's ability to keep up with the community's demands while managing students isn't a walk-in-the-park kind of task. There's a constant juggle of so many things. Multi-tasking to guarantee that everything runs swimmingly as possible. 

So, they provide their employees with the right solution to streamline processes and shifts. 

RosterElf's recent rollout is already making Toowoomba Catholic Kindergartens and Care's (TCKC) staff better and more efficient. Our roster management software allows staff at TCKC to build rosters, swap shifts, and keep track of timesheets in real-time via mobile devices. 

It indeed makes the swapping of shifts more simplified and highly encourages employees to manage their own shift swaps. Plus, managers have complete control of the process, per se, making it effortless to fill a roster. 

"We truly value our staff as they get more opportunities to take additional shifts if they are available and to capitalise on their flexible work arrangements with the shift swap ability," according to Aaron Wells, Manager of TCKC.

He has seen umpteen advantages for employees using this forward-looking solution. 

 "It also allows staff to clock in and out conveniently from their smartphone, allowing for more accurate time sheeting for both the staff and our payroll department."

"Coordinators' lives are made easier too as they can see staff availability through the app, which previously had to be done via multiple emails and phone calls," said Mr Wells.

"It also allows staff to clock in and out conveniently from their smartphone, allowing for more accurate time sheeting for both the staff and our payroll department."

"Coordinators' lives are made easier too as they can see staff availability through the app, which previously had to be done via multiple emails and phone calls," said Mr Wells.

"This has revolutionised how we do things making it much easier to manage the 86 casual staff that work in our kindergartens and Outside School Hour Care (OSHC) programs."

"We are extremely proud of how our workforce has embraced this innovative approach."

"It has provided them so many efficiencies," Mr Wells said.

"We couldn't have achieved these outcomes without the assistance from Toowoomba Catholic Schools (TCS) Strategy and Innovation, Finance,  Information Services and Employee Services teams."

The Coordinators' feedback has been awe-inspiring, with rostering taking less than five minutes instead of, the usual, an hour. 

The OSHC coordinator at St. Saviour's Primary School Toowoomba, Taylor McDonald, said that this technology has been ground-breaking for them. 

"This new technology has helped me be more productive as now I can save roster templates that can be uploaded and easily edited if need be," said Ms McDonald.

"This saves so much time as we no longer have to write up a brand new roster every week."

"Also, completing staff timesheets is now a five-minute job instead of a long manual process."

"It has assisted staff in accessing their rosters quickly and easily and makes it easier for them to log in and out for their shifts."

"RosterElf is very easy to use. We were well supported as we began implementation, and staff was provided with many training sessions," Ms McDonald added.

Interested in finding out how RosterElf can make your business thrive? Reach out to our team today. 

RosterElf: Rostering Made Easy

RosterElf's cloud-based payroll and rostering software truly is a game-changer. Say goodbye to roster conflicts and chase employees for their availability to work. Instead, employees can easily update their availability to work and notify managers about it through a smartphone app. 

Staff set the times and days they can work, and RosterElf does the rest. Our software then automatically suggests available employees to fill shifts. 

What are you waiting for? Time to take your rostering and payroll game to the next level and boost your business' performance. Call us now at 1300 353 000, and our team will be more than happy to assist you. 

To get a clearer view of how our app works, enjoy 30-day access to our tool for free!