How Effective Work Scheduling Can Increase Your Profit

A work schedule planning solution can be your organisation’s linchpin of seamless workforce management. Especially if your business relies primarily on hourly employee work schedules.

Inefficient employee scheduling is one of the main reasons why businesses lose profits. You are faced with a significant amount of scheduling issues on certain days of the week. This includes, but is not limited to, understaffing, overstaffing, and failure to deliver high tasks at hand on time. You are even to look under every nook and cranny to reduce expenses, carefully. 

So, the question is, how are you going to achieve a work schedule that can boost profit? You'll know the secret as you read along. 

What is a Work Schedule Planning? 

Work schedule planning or workforce scheduling is the process of creating schedules for your employees. This would typically involve multiple metrics:

  • Seasonal changes in production activities

  • Employee availability

  • Forecasted decrease or increase in workload

  • Management of employee availability across different time zones

Having workforce scheduling software in place supports your scheduling process by performing an elaborate analysis of your employees’ work schedules. In fast-paced industries, assigned tasks often change, and managers are faced with a myriad of problems such as: 

  • Understaffed when demand for work is high 

  • Overstaffed when demand for work is low 

  • The need for management to hire in the eleventh-hour which is costly

  • Employees feel weighed down when a workforce is understaffed as they need to fulfill an overwhelming workload

  • Employees not working on time due to unforeseeable circumstances or calling in sick

The importance of planning and scheduling shouldn’t be taken lightly as it serves as your tool in curbing the above scenarios. Just make sure to take the key factors into account—predicted workloads and resources need to complete the job. 

With the existence of new technology, planning and setting up your employees’ work schedules has become easy as it’s already automated. 

Truly that adapting to workforce scheduling software helps your organisation manage their work schedules and project planning seamlessly. Thus, freeing up their work hours to be used productively in other valuable tasks. 

How Do You Create Effective Work Schedules for Employees? 

This isn’t your ordinary work schedule, what you’re going to create is a schedule that results in efficient and productive workdays. With great opportunities to boost customer service and sales. So, here are the fundamental steps: 

  • Schedule shifts beforehand 

Using your employee scheduling software, create employee work schedules and assign them on a weekly basis by way of workforce needs or rotations. It should be in a way agreed with your employees so as to prevent absences when adapting the actual forecast. 

  • Analysis of previous tasks 

Another key ingredient when making an effective work schedule is something that shouldn’t only tackle the allocation of working hours. It should also address stringent assessments regarding the amount of time a task needs to be completed. 

Managing employee work schedules, together with schedule planning, at the topmost level of efficiency means you should analyse project patterns. So, workforce scheduling software for this purpose is a valuable tool that provides you with all the necessary information. 

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  • Flexibility when planning and managing schedules 

It is easier for you to solve circumstances with more diverse work shifts than with just 2 or 3 shift patterns. Moreover, these will also allow you to have a more continuous and longer working day covered by your employees. 

When it comes to requesting time-offs and altering shifts, it is more convenient when your employees have a scheduling app at their disposal. Doing so allows your employees to customise shifts by themselves. This practically saves time and ensures that shift modifications cover the needs of your employees. 

  • Using the right software 

RosterElf provides you with workforce management that allows configuration of assigned shifts, work schedules, optimisation of organisation tasks, and ameliorating the overall work process of your company. With the help of a comprehensive employee scheduling app, creating employee work schedules will be easy and highly efficient. 

  • Obtain visibility in terms of deliverable status 

Effective project planning and work scheduling allow you to gain actual visibility of deliverable status on a real-time basis. This in turn can help you assess how your business can profit from every project there is. 

  • Improve cost or budgeting management 

Another advantage of effective work scheduling is the ability to strengthen and enhance your cost and budgeting control. You will be able to make labour costs and project budgets during the planning phase, thus preventing you from overspending. More so, you will be able to track the allocated budget when it comes to actual versus planned. Thus helping you create more accurate budget forecasting

  • Reduce schedule failure

Good software for scheduling management lets you monitor shift changes or schedule updates in a centralised location and carry through measures to eliminate any possible risks completely. This then leads to more tasks being completed promptly and, at the same time, on budget, while improving workforce overall productivity

  • Obtain updates of schedules in real-time 

It’s highly vital that you and your employees can check real-time schedule changes or updates. Utilising software that can track these aspects will give you a repeatable approach to knowing the progress of future workload and shifts. It’s also way easier for employees to show the status of their time-off requests or swaps

Key Takeaway 

It’s without a doubt that workforce scheduling software is one of the keys for your organisation to obtain success. More and more companies are shifting from manual to automated work scheduling processes. Regardless of what industry type your business belongs to, having a workforce scheduling app in place is beneficial. 

With it, increasing your employees’ productivity, and making sure you have the right number of workers for every shift are easily attainable. Eliminating the possibility of over-scheduling and under-scheduling of employees can be avoided, at that. It’s never too late to jumpstart your work scheduling process, now is a good start with RosterElf

RosterElf: Rostering Made Easy 

RosterElf’s cloud-based rostering software truly is a game-changer. Say goodbye to roster conflicts and chase employees for their availability to work. Employees can easily update their availability to work and notify managers about it through a smartphone app. 

Staff set the times and days they can work and RosterElf does the rest. Our software then automatically suggests available employees fill shifts. 

What are you waiting for? Time to take your rostering and payroll game to the next level and boost your business’ performance. Call us now at 1300 353 000 and our team will be more than happy to assist you. 

To get a more clear view of how our app works, enjoy 30-day access to our tool for free!