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CHILD CARE WORKFORCE MANAGEMENT

Childcare staff rostering, payroll & HR software

Running a childcare centre means balancing compliance, staff-to-child ratios, and award rules—while keeping admin simple and costs under control. RosterElf brings rostering, payroll, time & attendance, and HR together in one platform.

No credit card required
4.8 stars, 1570 ratings

Best-rated rostering software on Xero and Google.

Designed for centres, built for compliance

Why childcare providers choose RosterElf

Running a childcare centre means balancing compliance, staff-to-child ratios, and award rules—while keeping admin simple and costs under control. RosterElf brings rostering, payroll, time & attendance, and HR together in one platform. From automated award compliance to digital certification tracking, childcare providers save time, reduce risk, and keep their focus where it belongs: supporting children and families.

Award compliance made simple

Award compliance made simple

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Track certifications automatically

Track certifications automatically

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Trusted by childcare centres nationwide

Trusted by childcare centres nationwide

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Ratios and rosters in sync

Employee rostering for childcare centres

Smarter rosters, safer care

Predictive scheduling with compliance built in

Childcare requires more than filling shifts—it demands compliance with strict staff-to-child ratios.

RosterElf’s rostering tools use Perfect Match AI to align staff availability, skills, and ratios automatically.

Managers build costed rosters in minutes, ensuring the right educators are in the right rooms—without overstaffing or risking compliance breaches.
Accurate records, less admin

Time and attendance for childcare staff

Digital timesheets made easy

From check-in to payroll automatically

Managing staff hours in childcare is critical for both compliance and payroll.

RosterElf’s time and attendance enables staff to clock in via tablet or mobile, with photo verification for accuracy. Attendance flows directly into payroll-ready timesheets, eliminating manual entry and ensuring accurate wage payments every time.
Faster hiring, better compliance

Employee onboarding for childcare

Contracts and policies in one place

Paper-free onboarding for educators

High staff turnover in childcare makes fast, compliant onboarding essential.

RosterElf’s employee onboarding digitises contracts, induction policies, and forms, ensuring educators are fully set up before their first shift.

New hires integrate smoothly, and managers save valuable time.
Keep rosters balanced with ease

Leave management for childcare centres

No clashes, no confusion

Approvals that update rosters instantly

In childcare, unexpected leave can disrupt ratio requirements.

RosterElf’s leave management streamlines requests and approvals, with leave syncing directly to the roster.

Managers see availability in real time, preventing double bookings and ensuring ratios stay compliant. Staff enjoy transparency and faster responses.
Access anywhere, anytime

Mobile apps for childcare teams

Staff engagement on mobile

Rosters and updates in every pocket

Educators and assistants need simple access to their shifts.

With RosterElf’s mobile app, staff view rosters, receive updates, swap shifts, and request leave from their phone.

Push notifications reduce no-shows and miscommunication, improving team engagement and keeping care consistent.
Professional, secure communication

Employee chat for childcare staff

Keep everyone aligned

Shift-based messaging for centres

Childcare teams rely on clear, professional communication.

RosterElf’s chat feature gives managers and educators a secure channel for shift-related updates.

Whether confirming ratios, filling shifts, or sharing quick reminders, communication stays streamlined and linked to the roster—without relying on messy group chats.
Compliance without the paperwork

Certificates & permits for childcare staff

Always audit ready

Track checks and training automatically

Working With Children Checks, first-aid, and mandatory training can’t be allowed to lapse.

RosterElf’s certificates & permits feature centralises all staff credentials, with expiry reminders sent before deadlines.

Managers stay accreditation-ready, reduce risk, and ensure every educator on shift is fully qualified.
What others say

Reviews from our customers

Read what our clients have to say about us

See all reviews
Google Review

“Roster Elf has been great for our business, streamlining the rostering process. It is easy to use, both the dashboard and app versions and I would recommend it to anyone still battling spreadsheets to try and manage their rosters.”

The Pavilion at Buller Wines
The Pavilion at Buller Wines
Google Review

“I'm a bookkeeper and some of my clients use RosterElf to integrate with Xero and the reports are amazing for what a bookkeeper needs. Would recommend to anyone who asks.”

Leanne Shieffelbein
Leanne Shieffelbein
Google Review

“Great local Aussie product for managing rosters, timesheets and automating payroll with fantastic support. They're also releasing new features and updates all the time which is refreshing to see in the SaaS space.”

Venkatesh Kanchan
Venkatesh Kanchan
Google Review

“RosterElf is a great product and they provide excellent support with any queries we have had over the last 4 years. I recommend them to any business looking to improve their employee scheduling and payroll systems”

Bill Gordin
Bill Gordin
Google Review

“RosterElf has been a great addition to our childcare centre. It has made rostering and leave so much easier. Payroll has been improved immensely and mistakes have been minimised which has been fantastic. More importantly, the focus on service and regular updates is great for us. We have found engaging a local company so beneficial and we like to support Australian based businesses where we can. I would happily recommend RosterElf to any childcare centre looking for a Rostering and Payroll System.”

Louis Evangelista
Louis Evangelista
Google Review

“Great, Simple and most helpful.”

AL
Andrew Luczynski
Google Review

“Roster Elf has offered impeccable support right from the start. It is user-friendly and straightforward. I appreciate the thorough answers provided to all my questions and prompt assistance. I highly recommend Roster Elf especially for its seamless integration with Xero, great value. Many thanks to Jaydon.”

Admin SWP
Admin SWP
Google Review

“Supportive & Easy to use - Roster Elf offers exceptional value, is incredibly user-friendly, and seamlessly integrates with Xero. The personal support and sessions provided truly enhance the experience. Highly recommended for anyone looking for an efficient and effective rostering solution”

JM
Jennifer Mardini
Google Review

“Supportive and on the Mark - RosterElf has everything a business needs to get started and maintain their payroll. Their staff are supportive and able to guide you into the right direction. So nice to see a friendly team that cares.”

RK
Richard Kiefer
Google Review

“This is the very best rostering software that I have used. It is so simple to learn. Super easy for staff to use and most importantly the support is sensational. There is loads of online training, but the email support is first class - often responding within minutes, which is critical when you get a glitch mid - pay processing. I highly recommend. Jane”

Jane Parviainen
Jane Parviainen
Google Review

“An excellent Rostering system - We switched to RosterElf and are so pleased we did. Their integration with Xero is faultless. Rostering and payroll consistently runs smoothly now.”

IC
Ian Corney
WHY US

We get childcare rostering

Childcare centres face staffing challenges like managing ratios, availability, and award compliance. RosterElf simplifies this with real-time scheduling, automated awards, and mobile apps to keep your team engaged.

Shift coverage

Shift coverage

Ensure adequate staff-to-child ratios at all times.

Availability conflicts

Availability conflicts

Resolve clashes and keep schedules seamless.

Labour costs

Labour costs

Manage shifts to align with budget constraints.

Award compliance

Award compliance

Automate award interpretation for seamless payroll.

Last minute changes

Last minute changes

Notify employees instantly of roster updates.

Leave requests

Leave requests

Track and approve leave requests via mobile apps.

FAQ

Frequently asked questions

Questions? We have the answers

  • Absolutely! Your team can use the RosterElf app to view their shifts, apply for leave, swap shifts, and set their availability. The app also keeps everyone updated with instant notifications about any roster changes or open shifts, helping to avoid any last-minute surprises.
  • Yes, the RosterElf app is user-friendly and designed with simplicity in mind, making it easy for all staff members to navigate and use. From clocking in and out to managing shifts and leave requests, everything is just a few taps away.

Start your free 15 day RosterElf trial today

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4.8 stars by 1570 users
100+ countries
30,000+ users