How can my employees clock in and out?

RosterElf offers two options for recording time and attendance: Tablet Kiosk and GPS Smartphone. The Tablet Kiosk can be wall-mounted in your business, while the GPS Smartphone option allows employees to clock in and out using their smartphones.

Why do I need time and attendance?

Automating time and attendance tracking ensures employees work within scheduled hours and take appropriate breaks, maintaining Fair Work compliance. RosterElf software generates reports on attendance and performance, aiding informed management decisions.

Is RosterElf the best time and attendance system?

RosterElf is Australia's top-rated time and attendance software. It boosts productivity, prevents time theft, and streamlines payroll. Stay Fair Work compliant and avoid overpaying or underpaying staff. Learn more about the benefits of our system.

How does the GPS tolerance work?

Administrators can set the GPS locations for each site and define the tolerance in metres within which staff must be to clock in or out. If employees are outside this tolerance, they will be unable to record attendance.

Can I have different locations for different sites?

Yes, you can create multiple sites with individual GPS locations. Each site requires its own clock-in and out event, ensuring employees are within the set distance.

What type of tablet device do I need?

RosterElf provides a free tablet app for both iOS and Android devices. Simply download the app from the Apple App Store or Google Play to get started.

Which tablets are compatible with a time clock?

RosterElf's Time Clock app is compatible with both iPad and Android tablets. Learn more about our app.

Can employees leave notes if they are late to start or work back?

Yes, employees can be prompted to leave a reason if they clock in or out outside their scheduled time. This information is available when reviewing timesheets for payroll.

What are my time and attendance settings options?

Explore all the settings available in our time and attendance tool to customise it to your business needs.

Can I see a live time clock?

Yes, you can view live data to see if staff are clocked in, late, or not working. Learn more about live time clock features.

What kind of training is available?

RosterElf offers comprehensive training resources, including video tutorials, user guides, and webinars, to help you get the most out of our software.

How can I contact RosterElf support?

You can contact RosterElf support through our website, email, or phone. Our customer service team is ready to assist you with any questions or issues.

Does time and attendance integrate with payroll?

Yes, managers can approve all worked hours. Once approved, you can export timesheets to your preferred payroll software seamlessly. Our integration calculates award interpretation and overtime, ensuring Fair Work compliance.

How do I set up time and attendance for my business?

Setting up Time and Attendance is quick and removes paper timesheets. Staff can clock in via a designated tablet or their smartphone. The tablet requires a unique pin code and can take a photo as proof. The smartphone app uses GPS to ensure staff are within the designated area. Learn how to set up time and attendance.

How secure is the data in RosterElf?

RosterElf uses advanced security measures to protect your data. All information is encrypted and stored securely, ensuring compliance with data protection regulations.

Can RosterElf generate attendance reports?

Yes, RosterElf can generate detailed attendance reports. These reports provide insights into employee attendance, helping managers make informed decisions and improve workforce management.

How does RosterElf improve compliance with legal and regulatory requirements?

RosterElf ensures compliance by automating the collection and storage of legal forms and certifications. The platform verifies that all necessary information is completed, helping businesses stay compliant with regulations.

Employee time tracking

Time and attendance tracking software

With built-in photo capture and geo-tracking, you’ll have rock-solid time and attendance data you can trust—every time.

GPS clock-in systems
Seamless payroll integration
Real-time attendance tracking

Start free trial Book a demo

No credit card required

4.8 stars, 1570 ratings

VERIFIED REVIEWS

Trusted by 30,000+ businesses for accurate time tracking

★ ★ ★ ★ ★

4.9 / 5

★ ★ ★ ★ ★

4.8 / 5

★ ★ ★ ★ ★

4.5 / 5

★ ★ ★ ★ ★

4.3 / 5

Time and Attendance App

Employee time tracking. Anywhere, anytime.

Digital Time Clock

No more paper timesheets or punch cards

RosterElf replaces paper timesheets with secure clock‑ins on a tablet kiosk or staff mobiles with GPS. Shifts start and finish in seconds; breaks are captured automatically. Managers see live attendance across sites.

Approvals turn clock‑ins into payroll‑ready, award‑aware timesheets—cutting errors and back‑pay risk. Every shift is time‑stamped with an audit trail to support Fair Work record‑keeping

GPS MOBILE OPTION

GPS mobile clock‑ins

GEOFENCING & VISIBILITY

Mobile time clock

Turn staff mobile devices into secure digital time clocks with built-in GPS geofencing.

Each clock-in or clock-out automatically records the employee’s location—and, if enabled, a photo—so managers can verify attendance in real time across all sites.

The result is accurate, compliant timesheets and a transparent audit trail that’s ready for payroll approval.

Read more about GPS Geofencing →

TABLET KIOSK OPTION

Tablet kiosk time clock app

ON‑SITE CLOCK‑INS

Secure kiosk for shared devices

Run a time clock on any iPad or Android tablet. Staff use a PIN and optional photo to clock in/out, with break prompts ensuring accurate, compliant records that flow straight to payroll-ready timesheets.

Our tablet Time Clock app is ideal for on-site teams, while the mobile option lets field staff start shifts wherever they work.

All clock-ins appear instantly for managers, giving real-time visibility across multiple sites.

Read more about the Kiosk Time Clock →

Time and Attendance App

Reconcile rosters & timesheets for accurate pay

Compare Rosters to Timesheets

Catch errors, stay compliant, and control costs

RosterElf automatically compares rostered shifts with actual clock-ins and clock-outs, flagging differences in hours, breaks, or start and finish times.

Award rules for overtime and penalties are applied automatically, ensuring accurate pay every time.

With issues highlighted before approval, managers can make quick corrections, prevent payroll errors, and keep labour costs under control.

Read more about Payroll Integration →

Time and Attendance App

GPS location verification for mobile clock-ins

GPS Location Verification

Ensure staff are in the right place, every time

Mobile clock-ins automatically capture GPS data so you know exactly where employees are when they start or end a shift.

This prevents time theft, supports compliance audits, and builds trust in your payroll accuracy.

For multi-site operations or off-site work, geolocation is an essential safeguard for both wage control and safety.

Read more about GPS mobile clock-ins →

Real-Time Workforce Visibility

Live attendance dashboard: real-time clock-ins & no-shows

Live Attendance

Who’s on, late or absent

Track your workforce in real time with live dashboards that show clock-ins, clock-outs, absences, and late starts the moment they happen.

Managers get an instant, site-wide view of who’s on shift and where staffing gaps might appear.

This live feed lets you act fast—reassign shifts, call in backup staff, and keep labour costs under control—while meeting Fair Work record-keeping obligations with accurate, time-stamped data.

Read more about Live Attendance →

Secure Photo Proof

Stop buddy punching with photo-verified clock-ins

Verified clock-ins

Proof that staff are where they should be

Require employees to snap a quick selfie when clocking in, adding instant visual verification to your attendance records.

It’s a simple safeguard that confirms the right person is on-site and ready to work.

All images are securely stored with the shift record, giving managers clear, time-stamped proof if attendance is ever in question—no more disputes, no guesswork.

Secure Photo Proof

Payroll accuracy with award interpretation

Verified clock-ins

Pay staff right the first time

Turn accurate time and attendance data into flawless payroll with RosterElf’s built-in award interpretation.

Every clock-in, break, and clock-out is automatically matched to the correct pay rate, overtime rule, or penalty rate under the relevant modern award.

This seamless link between timesheets and payroll ensures staff are paid exactly what they’ve earned, keeps you compliant with Fair Work requirements, and eliminates costly manual calculations.

Read about payroll accuracy →

One-click payroll

Payroll-ready timesheets & fast pay runs

Simplified Payroll

Accurate timesheets, every time

RosterElf turns approved time and attendance records into payroll-ready timesheets with no extra data entry.

Every clock-in, break, and clock-out flows directly into your connected payroll system—Xero, MYOB, and more—ready for processing.

This seamless sync eliminates double-handling, reduces payroll errors, and ensures employees are paid correctly and on time, every time.

See how payroll-ready timesheets work →

What others say

Reviews from our customers

Read what our clients have to say about us

See all reviews

“Sean was an amazing help, very patient and thorough.”

Monica Van De Laak

“This app has completely transformed the way I manage my business. Sean’s guidance in tailoring it to my needs was exceptional - his knowledge, calmness and support made all the difference. If you’re struggling with rostering or scheduling, I can’t recommend Roster Elf highly enough. I went from almost closing my doors to feeling inspired about growth and expansion. Deeply grateful.”

Zalia Joi

“I had a great experience using this software for about 2 years, it really revolutionized our business and eliminated a lot of unnecessary work! The most impressive thing about Rosterelf was how quickly the team made improvements to their software”

Ethan Sanders

“Features are excellent, useful and make things easier!”

Raniel Baracao

KEY BENEFITS

Why you need time and attendance software

Real-Time tracking

Monitor attendance instantly. Managers see who is present, late, or absent in real-time, ensuring shifts are well-staffed.

Automation and efficiency

Save time with automated data. Digital systems record attendance data, reducing manual tasks and administrative overhead.

Payroll integration

Seamless integration with payroll. Connect directly with payroll software to reduce manual entry, ensuring accurate compensation.

Compliance and accountability

Maintain clear attendance records. Digital systems provide a clear audit trail, ensuring compliance and promoting accountability.

Cost savings

Reduce operational costs. Digital clock in/out systems cut payroll errors, minimise time theft, and streamline processes for savings.

Accuracy and precision

Ensure precise timekeeping. Digital systems reduce errors, making payroll calculations accurate and reliable for better workforce management.

FAQ

Frequently asked questions

Time and attendance software questions? We have the answers

RosterElf uses digital time clocks, GPS tracking, and photo proof for accurate attendance monitoring. Discover the 7 features your time and attendance software should have.
It records digital clock‑ins, breaks and clock‑outs and turns them into payroll‑ready timesheets with a full audit trail. Read More
Staff clock in via a tablet kiosk (PIN + optional photo) or the mobile app with GPS verification; managers see a live attendance view. Read more.
Higher accuracy, fewer disputes, faster approvals, and better compliance with audit‑ready records. Read about 7 Features Your Time and Attendance Software Should Have
Yes—configure per‑site rules and use Live Time Clock to view attendance by site in real time. Read more.
Yes it can prevent buddy punching and time theft. Enable Photo Proof so a selfie confirms who clocked in/out and on breaks. Read more.
Yes, approved time flows into award and penalty calculations during payroll. Read more about award interpretation and payroll integration.
Answer: Yes—send approved timesheets straight to Xero to reduce double entry. Read more about Xero Integration.
Answer: GPS verifies clock‑in location so hours are tied to the correct job site. Read more about Simplify Time and Attendance with RosterElf Software
Download the app on iPad/Android, log in, and follow prompts to enable PIN/photo proof. Read about how to setup RosterElf Time Clock app here.
Check supported iPad/Android models and OS versions before purchase. Read out guide on supported Time Clock devices here.
Use a site‑specific PIN so the kiosk shows only that location’s shifts. Read more here.
Open the URL in Chrome and Save to Home Screen for kiosk‑style access. Read our guide on How to Install PWA Time Clock on Chrome iPad.
Yes—see the PWA Alternative section for iPad, Android and desktop steps. Read about our Progressive WebApp time and attendance app alternative.
Employees can set/manage their PIN directly from the smartphone app. Read how here.

Answer: Select the staff member, Clock In/Out, confirm with PIN/password, and take a selfie if required. Read about it here.
Employees need to go to Shifts → Today, tap Clock In/Out and Start/End Break; GPS/photo prompts appear if enabled. Read full guide here.
Staff start/end breaks on tablet or mobile and the durations flow to timesheets. Find out more about this feature in this article.
Answer: Yes—enable Photo Proof at the site; the kiosk/mobile will prompt for a selfie. Read more here.
Use Live Time Clock to filter by status and site in real time. Read more about live time clock app reporting here.
The tablet highlights late staff with clear banners for fast follow‑up of employees who are late to clock in for their shift. Read about managing late employees in this article.
Yes—the Time Clock shows break status in real time for managers. Find more about this feature here.
Yes—enable Unscheduled Shifts so staff can add and clock these on tablet/mobile. Find out more about how to enable unscheduled shifts in this guide.
From the Time Clock, add the unscheduled shift and save—staff can then clock in. Read more here.
Create an unscheduled shift with site/position/times and publish it from mobile. Read full guide.
Use Viewing My Shifts to see shift cards, site info and navigation.
Yes—review, approve/unapprove, and add notes in the mobile Payroll view.
Use the manager logout flow from the "i" icon.

Configure global settings, then fine‑tune each site’s GPS tolerance, photo proof and mobile clock‑ins. Read more about this here.
Use the settings overview to understand global vs site controls. Read about Time and Attendance Settings here.
Toggle "Enable Smartphone Clock In/out" in each site’s Time & Attendance tab to activate. Find out more in this article.
Adjust the site’s GPS radius and time tolerance values to match your location. Read more here.
Yes—use the keep logged In with PIN feature for kiosk time clock app devices. Find out how to use the Pin feature here.

Read about the permission levels for admins, managers and employees on time and attendance setting here.
Yes—set a tight GPS tolerance and add a Plus Code to enforce on‑site mobile clock‑ins. Read more here.
Yes—set unique PINs per site and keep the kiosk logged in securely.
Photo/GPS‑verified time plus award interpretation helps you produce accurate, compliant payroll. Read more about it here.
Record sick on tablet or mobile, then process it correctly in payroll. Find out more in this article.
Use "Mark as Sick" on the kiosk with manager confirmation. Read more here.
Yes—open the rostered shift, tap Sick, add a reason and confirm.

Start your free 15 day RosterElf trial today

Start free trial

4.8 stars by 1570 users

100+ countries

30,000+ users