Is Time Clock App Necessary for Your Small Business?

The name "app" wasn't in common parlance when the Apple App Store first went live. Our personal computers ran applications, not our smartphones. Apps are widely used nowadays, and one of the most significant business-related features is the time clock.

A reliable employee time clock app is crucial, as anyone who owns a small business is sure to know. No matter how big your business is, make sure you can set and monitor your employees' working hours.

Today's densely networked and cloud-based choices enable business managers to utilise modern time-tracking apps. This allows you to instantly access specialised payroll data, respond to time-off requests, and monitor your employees' locations.

You might find it challenging to pick among many time clock features and options available now. 

That said, here are some things to consider when you start your search, whether you need to manage schedules, monitor remote workers using real-time data, or any other time-tracking features for your small business.

How to Choose a Timeclock App 

Before you begin, like any business-related search, identify your company's needs first. It's unnecessary to splurge on a time clock software designed for big businesses if you only have a dozen employees working at one location. A little reflection will help you make the right decision while saving time and money. Consider the following matters:

1. How strictly will you be monitoring your staff?

Catching your timecard and punching in at a station was the traditional method of reporting for work. Although that method was adequate for a while, it had a severe flaw: dishonest employees would engage in a practice known as "buddy punching." 

As a result, a buddy would clock them in at the employee timeclock station on their behalf while they weren't present in the office. Timecard fraud is still a concern; however, choices in today's web-based time clock software can help to mitigate this expensive issue.

The GPS on your employees' handsets can be used by some services to track their whereabouts. Since almost every app is compatible with Android and iOS smartphones, it is possible to determine the employee's position using geolocation technology.

2. Do you need a time clock app with extra staff scheduling features?

Regarding staff scheduling, time clock software for small businesses is beneficial but not the end-all game. There are several more features that can streamline your scheduling process.  

Your entire organisation can benefit from the unique features of time clock software. One of the best features available is the ability to create reports outlining the impact of your employees' schedules on your bottom line. 

FYI: If you have sufficient information, you can ensure that your payroll is accurate and complies with Fair Work regulations

3. For iOS or Android, what is the most excellent time clock app? 

Almost every time clock business aims to have their applications available on both the Apple App Store and the Google Play Store. When you run into a time clock app that only works with a single device, ditch that and find another that supports mobile operating systems and services. 

You don't want to limit your time-tracking options by favouring just one feature over others unless you provide your staff with company phones.

4. What kind of program integration does a time clock app offer?

Today's business operations resemble spinning plates. There are many things to think about at once, and if you're unfocused, things could go in a snafu. However, there are a plethora of applications that can iron out work-related problems. 

Make sure your software is compatible with the applications you've already implemented. Just like RosterElf's work roster software. Capable of integrating with different payroll applications. 

You can automatically input employee schedules into a business calendar and send it to employees' email inboxes or SMS directly to their phones. 

All these with the right app. You may even use some integrations to send your online time clock data directly to payroll, ensuring that you're paying your staff correctly for the time they spend working.

How Much Is a Good Time Clock Software?

Like most reliable time and attendance solutions, a good time clock software doesn't come without a charge. When it comes to cost, it mostly depends on the relevant factors. For instance, you must pay extra for online storage if the software's hosting is cloud-based.

Some businesses base their additional fees on the number of locations or employees the system will serve. RosterElf has the most price-friendly options that will help streamline your scheduling processes. 

Final Thoughts 

A solid time clock software can help you ensure you're paying employees fairly and properly, regardless of where your small business is in its development or how many people you currently have in your workforce. You need to remember that when searching for the best app, it's not always "which is the best?" but "which one is best suitable for my organisation?" 

RosterElf: Rostering Made Easy


RosterElf's cloud-based payroll and rostering software truly is a game-changer. Say goodbye to roster conflicts and chase employees for their availability to work. Instead, employees can easily update their availability to work and notify managers about it through a smartphone app. 


Staff set the times and days they can work, and RosterElf does the rest. Our software then automatically suggests available employees fill shifts. 


What are you waiting for? Time to take your rostering and payroll game to the next level and boost your business' performance. Call us now, and our team will be more than happy to assist you. 


To get a clearer view of how our app works, enjoy 30-day access to our tool for free!

Have Questions?

We Have The Answers

What are the benefits of using a time clock app for small businesses?

A time clock app helps small businesses accurately track employee work hours, reduce timecard fraud, and streamline payroll processes. It also offers features like GPS tracking and real-time data, ensuring efficient management of remote workers and compliance with Fair Work regulations.

How does a time clock app prevent timecard fraud?

Time clock apps often include GPS tracking and biometric features, preventing practices like "buddy punching." These tools ensure employees are physically present when clocking in, reducing the risk of fraudulent time reporting and saving businesses money.

Are there time clock apps compatible with both iOS and Android?

Most time clock apps are designed to be compatible with both iOS and Android devices, ensuring accessibility for all employees. It's essential to choose an app that supports multiple mobile operating systems to avoid limiting your time-tracking options.

What integration options should a good time clock app offer?

A good time clock app should integrate seamlessly with existing business tools like payroll software, calendars, and communication platforms. This integration simplifies administrative tasks, ensures accurate payroll processing, and enhances overall productivity.

How do I choose the right time clock app for my business?

Identify your business needs, such as employee count, location, and specific features required. Avoid overspending on features unnecessary for your small business size. Look for apps with positive reviews, robust customer support, and compatibility with your existing systems.

How much does a reliable time clock app cost?

The cost of a time clock app varies based on features, number of users, and cloud storage requirements. Some providers, like RosterElf, offer cost-effective options that include comprehensive scheduling and payroll integration features, providing value for small businesses.

Important Notice

The information contained in this article is general in nature and you should consider whether the information is appropriate to your needs. Legal and other matters referred to in this article are of a general nature only and are based on RosterElf's interpretation of laws existing at the time and should not be relied on in place of professional advice.

RosterElf is not responsible for the content of any site owned by a third party that may be linked to this article and no warranty is made by us concerning the suitability, accuracy or timeliness of the content of any site that may be linked to this article.

RosterElf disclaims all liability (except for any liability which by law cannot be excluded) for any error, inaccuracy, or omission from the information contained in this article and any loss or damage suffered by any person directly or indirectly through relying on this information.