Built for trainers, reception teams, and fitness centres

Gym staff rostering, payroll & HR software

Gyms manage trainers, reception, and casual staff across early mornings, evenings, and weekends. RosterElf unites rostering, payroll, HR tools, time & attendance, and compliance in one simple platform. Control labour costs, improve communication, and keep staff engaged with mobile apps for availability, swaps, and notifications.

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4.8 stars, 157 ratings

Best-rated rostering software on Xero and Google.

Smart workforce management for gyms

Why gyms choose RosterElf

RosterElf helps gyms cut admin, reduce labour costs, and manage multi-shift rosters while staying compliant. Here’s why managers and owners trust RosterElf:

Keep classes and front desk covered

Employee rostering for gyms

Template shifts for classes and weekends

Match availability and skills in minutes

With RosterElf rostering, managers align trainers, reception, and cleaning staff to class timetables and busy periods. Perfect Match AI suggests staff based on skills and availability, while costed rosters help control wage budgets.

Accurate hours across gyms and studios

Time and attendance for gym staff

Mobile and kiosk clock-ins

Payroll-ready timesheets without disputes

Replace paper timesheets with time & attendance. Trainers and reception staff clock in via mobile or kiosk with GPS/photo verification. Approved hours flow to payroll-ready timesheets, ensuring compliance and accuracy.

Award interpretation automated

Payroll integration for gyms

Connect to Xero & MYOB

Fast, accurate pay runs

Approved timesheets sync to payroll with penalties, allowances, and overtime applied automatically. Payroll integration ensures trainers, casuals, and reception staff are paid correctly and on time, cutting admin and reducing errors.

Approvals that update instantly

Leave management in gyms

Handle last-minute leave requests

Keep classes and reception staffed

Staff request leave in the app and managers approve with one tap. Leave management updates rosters instantly, highlighting conflicts and suggesting available replacements to keep classes running smoothly.

Mobile tools for trainers and staff

Mobile apps for gym employees

Push notifications, swaps, availability

Engage and inform staff instantly

The RosterElf app lets trainers confirm shifts, request swaps, and update availability. Managers reduce no-shows and keep reception, trainers, and cleaners aligned with instant push notifications.

Keep updates secure

Team communication for gyms

Roster-linked chat

Professional updates without clutter

Employee communication ties updates to shifts and roles. Managers send secure announcements about classes, safety, or promotions—avoiding messy group chats and ensuring staff accountability.

Track compliance and certifications

HR compliance for gyms

Stay audit ready

First aid, PT qualifications, RSA (if required)

Certificates & Permits tracks staff training, qualifications, and safety records with expiry reminders. Only qualified trainers and staff are rostered, reducing risk and keeping audits stress-free.

HR guidance on demand

Workwise AI for gym managers

Fair Work & compliance answers

Instant support when you need it

Workwise AI gives managers instant answers on penalty rates, breaks, and compliance questions. Make confident decisions quickly and keep your gym compliant without costly delays.

FAQ

Frequently asked questions

Rostering and Payroll Software Questions? We have the answers.

Yes. Staff request swaps and accept open shifts with manager approval to keep coverage stable.